PrimePay

PrimePay offers employers the opportunity to streamline many of their HR processes, including applicant tracking, onboarding, timekeeping, payroll, and benefits administration into one platform.

Compliance is built into PrimePay, and their platform ensures employers are in compliance with the ACA, COBRA, and ERISA. As a part of their compliance services, PrimePay also offers solutions to decrease the cost of workers compensation and manages unemployment costs.

HR Management Services

New hires can fill out much of their required paperwork, including:

• Federal and state documentation, including Forms I-9 and W-4.

• Employee handbook(s).

• Direct deposit information.

• Work Opportunity Tax Credit (WOTC) documentation.

• Equal Employment Opportunity Commission (EEOC) information.

• Customized onboarding forms.

PrimePay offers an upgrade that supports integration with several job boards, meaning that once an employee is hired, their information is automatically sent to onboarding. With this upgrade, PrimePay will also file for the Work Opportunity Tax Credit (WOTC) automatically when eligible.

HR services do not stop with onboarding, and other services included are:

• Unlimited 24/7 HR and employment law advice from licensed employment attorneys.

• HR Insights & News Communications

• Access to employment law checklists and updates.

• Access to hundreds of employment law documents and templates

PrimePay includes unlimited reports for payroll, workers compensation, 401k imports, year-to-date reports and custom reports.

Timekeeping and Payroll

PrimePay offers its own hardware for timekeeping that integrates with its software. There are three options for time clock hardware, a facial recognition scanner, a biometric fingerprint scanner, or a mobile app on the employees’ phones. Both hardware options can be rented from PrimePay. Renting allows companies to switch out their hardware anytime and covers wear and tear/replacement of broken hardware.

The facial recognition time clock can store up to 800 employee faces and allows employees to clock in and out simply by looking at it. For those who don’t want to use facial recognition, PrimePay offers another biometric scanner that allows employees to clock in and out using a fingerprint scanner or key card. Employees can also clock in and out using an app on their smartphones.

Payroll through PrimePay can decrease costs with direct deposit, and will sign, stuff, and seal checks for employees who do not want electronic payments. Employees can access their payment information online, saving HR representatives time. PrimePay withholds and remits payments to federal, state, and local tax offices. PrimePay offers preparation of employee 1099s and W-2s, as well as garnish wages for child support, but these services require an upgrade and an additional cost.

PrimePay allows for companies to give advisor access to other individuals, such as their CPA or benefits broker.

Benefits Administration

PrimePay offers employers the opportunity to offer many benefits to their employees. With PrimePay, employers can offer:

• Health Savings Account (HSA)

• Flexible Spending Account (FSA)

• Health Reimbursement Arrangement (HRA)

• Individual Coverage Health Reimbursement Arrangement (ICHRA)

• Premium Only Plans (POP)

• Retirement Benefits

PrimePay offers retirement plan options for several different types of employers and offers options for a 401(k), 403(b), SIMPLE IRA and profit-sharing among others. The retirement menu includes a number of pre-screened investment options.