Prism PPM

Score9.1 out of 10

3 Reviews and Ratings

What is Prism PPM?

Prism PPM (formerly WorkOtter) is a Project Portfolio Management platform for IT PMOs, enterprise project management offices, and transformation offices. The software manages work from idea intake through planning, execution, lessons learned, and project closeout; it groups projects into programs and portfolios for prioritization and scenario planning.

Key Capabilities

Project delivery: Project Management capabilities include Gantt, Kanban, and Agile views for planning and tracking project work.
Resource planning: Project teams can compare staffing demand with available capacity and reassign work from overallocated resources.
Portfolio oversight: Reporting covers project budgets, risks, delivery status, time and expenses, earned value, and financial data.
Integrations: Prism PPM integrates with Jira, Microsoft Project, and Power BI.
Automation: The platform provides real-time alerts and records lessons learned for completed projects.

Audience & Use Cases

Audience: IT PMOs, enterprise project management offices, transformation offices, project managers, executives, and project stakeholders.
Use Case: Organizations can prioritize strategic initiatives, allocate project resources, and monitor delivery across individual projects, programs, and portfolios.

Categories & Use Cases

Media

Screenshot of Role-based My Home page shows active projects, status and health scores

Screenshot of Program health dashboard with the ability to drill into individual projects and details

Screenshot of Data hygiene dashboard identifies missing or stale data, ensuring reporting is accurate and complete

Screenshot of Track actual and forecast resource utilization to understand capacity and contraints

Screenshot of Understand budget implications and get ahead of overages at a project, program or whole portfolio level

Screenshot of Use AI Chat to quickly create projects, populate risk registries, and determine initial staffing needs

Screenshot of AI Chat quickly and accurately reports on financial exposure, provides mitigation suggestions, and sends alerts and communications as needed

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Screenshot of Role-based My Home page shows active projects, status and health scores

Most Frequent Users

Top 3 industries using Prism PPM.

Based on HG Insights installation data

View all Reviews

#1 most frequent

Manufacturing

27.0%

10 installations of 37

#2 most frequent

Professional, Scientific, and Technical Services

18.9%

7 installations of 37

#3 most frequent

Educational Services

10.8%

4 installations of 37

Adam Gordon View profile

IT Project Manager in Information Technology at Ryder System, Inc. (1001-5000 employees)

Pros

It allows you to know when someone who is running late on another project is going to be late on your project.
It has a good reporting/analytics.
Easy to communicate with others on projects.

Cons

Nothing significant. Maybe could be faster at times but I'm not sure if that is our own internet connection.

Return on Investment

Most tools like this are a lot better than the desktop tools that everyone used to use because it is a central system that gives visibility across all the projects.
Easier to work together and track what happened in the past.
More projects are being completed according to expectations.

Verified User

Employee in Corporate (10,001+ employees)

Pros

Users find it easy to use which is important if you have a large number of users who don't have time for a lot of training or when new hires come on-board.
WorkOtter has a lot of advanced features that we don't use but when we do need one, it is nice to know the feature is waiting for us. We have used several of these features for special projects.
It does a good job with resource management.

Cons

I can't think of anything major that is missing. I understand it was challenging to integrate it with our commercial banking application but I wasn't involved in that process.

Return on Investment

I think it has really helped us make sure we are using resources effectively but I think it is hard to prove. Although we don't have hard ROI numbers, I believe the general feeling is that you really need a good PPM tool or will waste a lot of time and money.
It helps with communication since we have a standard process.

Other Software Used

Microsoft Project, HP Project and Portfolio Management

Planview AdaptiveWork

ServiceNow IT Operations Management

Prism PPM