Name: smartWorkflow
Author: free-com solutions

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smartWorkflow is a digital solution offered by free-com solutions GmbH that aims to streamline and automate invoice processing workflows for organizations. According to the vendor, smartWorkflow is suitable for companies of all sizes, ranging from small businesses to large enterprises. Accounting and Finance departments, Procurement departments, Administrative departments, Manufacturing and Distribution companies, as well as Professional Services firms, are among the target industries for this solution.

## Key Features

**Cloud-Lösung**: According to the vendor, smartWorkflow is a cloud-based solution that facilitates easy and efficient processing of incoming invoices. It can be seamlessly integrated into existing environments without the need for installation. The solution is scalable, accommodating varying invoice volumes from as low as 10 per day to over 10,000 per day, based on current needs. Additionally, the flexibility of smartWorkflow enables a smooth transition to an on-premise solution if required.

**Durchgängig digitaler Prozess von Rechnungseingang bis Archivierung**: smartWorkflow enables organizations to achieve end-to-end digital processing of incoming invoices, from receipt to archiving. According to the vendor, the solution automates the reading of incoming invoices and transfers them directly to the interface. The digitization process provides a detailed overview and accurate documentation of the entire workflow, resulting in reduced processing times and effort per invoice.

**Flexible Freigabeworkflows mit optimaler Unterstützung**: According to the vendor, smartWorkflow offers flexible approval workflows tailored to specific organizational requirements. It supports various approval types, including mass approvals and position approvals. The solution includes an integrated chat feature, facilitating seamless communication between users involved in the approval process. Furthermore, smartWorkflow supports mobile devices, enabling users to access and participate in the approval workflow from anywhere.

**Deutliche Reduktion von Durchlaufzeiten und Aufwand pro Rechnung**: According to the vendor, smartWorkflow significantly reduces processing times and effort per invoice by automating invoice processing. The solution eliminates manual data entry, minimizing the risk of errors. It streamlines the approval process, ensuring faster turnaround times and improved efficiency. The vendor claims that the solution provides a clear overview of pending tasks, allowing users to effectively prioritize and manage their workload.

**Intuitive Benutzeroberfläche**: smartWorkflow features an intuitive user interface designed to simplify navigation and enhance user experience. According to the vendor, the interface is user-friendly, allowing for easy adoption and minimal training requirements. Users can quickly access and utilize the solution's features, maximizing productivity and efficiency.

**Umfassende Transparenz und Nachverfolgbarkeit**: According to the vendor, smartWorkflow provides comprehensive transparency and traceability throughout the invoice processing workflow. The solution offers real-time visibility into the status of invoices, allowing users to track and monitor the progress of each invoice. This transparency enables efficient collaboration and effective decision-making.

**Automatische Erkennung und Zuordnung von Rechnungsdaten**: According to the vendor, smartWorkflow automates the detection and allocation of invoice data. The solution utilizes advanced optical character recognition (OCR) technology to extract relevant information from invoices accurately. This automation eliminates manual data entry, reducing errors and improving data accuracy.

**Sicherheit und Datenschutz**: According to the vendor, smartWorkflow ensures the highest level of security and data privacy for organizations. The solution employs robust security measures to protect sensitive invoice data from unauthorized access or breaches. It complies with industry standards and regulations, providing data protection.

**Nahtlose Integration mit bestehenden Systemen**: According to the vendor, smartWorkflow seamlessly integrates with existing systems, such as ERP (Enterprise Resource Planning) software, accounting systems, and document management solutions. This integration eliminates the need for manual data transfer, enhancing efficiency and accuracy.

**Kundenspezifische Anpassungen**: According to the vendor, smartWorkflow offers customization options to meet specific organizational needs. The solution can be tailored to align with existing processes and workflows, ensuring a seamless transition and optimal utilization.

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Collaborative creative asset feedback and approval process

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Files can be uploaded and shared with internal and external collaborators

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Files can be marked up with various markup tools and annotated with comments pointing to specific design elements

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Previous versions are saved in the product and can be viewed and/or reverted to at any time

Approvals

The final version of an asset can be approved by designated reviewers

Templates

Templates are available for different projects and/or approval workflows

Mobile application

Assets can be reviewed and commented on from a mobile application

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What is smartWorkflow?