Online Proofing Software

TrustRadius Top Rated for 2023

Top Rated Products

(1-3 of 3)

1
Ziflow

Ziflow online proofing creates a single source of truth and streamlines the review and approval process for creative content to deliver marketing projects faster for agencies and brands.

2
Asana

Asana is a web and mobile project management app. With tasks, projects, conversations, and dashboards, Asana lets an entire team know who's doing what by when, enabling workload balancing. Users can also add integrations for GANTT charts, time tracking and more.

3
Wrike

Wrike is a project management and collaboration software. This solution connects tasks, discussions, and emails to the user’s project plan. Wrike is optimized for agile workflows and aims to help resolve data silos, poor visibility into work status, and missed deadlines and project…

All Products

(1-25 of 41)

1
Wrike

Wrike is a project management and collaboration software. This solution connects tasks, discussions, and emails to the user’s project plan. Wrike is optimized for agile workflows and aims to help resolve data silos, poor visibility into work status, and missed deadlines and project…

2
Ziflow

Ziflow online proofing creates a single source of truth and streamlines the review and approval process for creative content to deliver marketing projects faster for agencies and brands.

3
Asana

Asana is a web and mobile project management app. With tasks, projects, conversations, and dashboards, Asana lets an entire team know who's doing what by when, enabling workload balancing. Users can also add integrations for GANTT charts, time tracking and more.

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4
OpenText Hightail

OpenText Hightail is a cloud-based collaboration software for creative content reviews and approvals. With one place for teams to share large, multimedia files, collect precise feedback and approve content, Hightail streamlines the creative process and helps teams keep projects on…

5
Frame.io

Frame.io in New York offers a video collaboration platform, supporting the video editing process by providing creative teams with time stamped comments, annotations and hashtags, and an accelerated sharing and approval process, as well as integrations with popularly used editing…

6
ProofHub

ProofHub is a SaaS based project management software from ProofHub LLC in Walnut, CA. It is an online project management and collaboration tool that comes with integrated Group chat, quick Discussions on projects, Workflows and boards, Project reports, among other features. Document…

7
Frontify

Frontify aims to simplify brand management with a platform that connects everything (and everyone) important to the growth of a brand. Offering plans for all company sizes, the vendor states Frontify is used by 4,000 brands globally. Frontify features: Cloud-based brand guidelines…

8
Filestage

Filestage is an online workspace to share, review and approve videos, audios, documents and designs with clients and co-workers, from the company of the same name in Stuttgart. The platform is tailored to the needs of advertising, design, film, sound, media and creative professionals.…

9
Read&Write

Read&Write is a literacy support tool that offers help with everyday tasks like reading text out loud, understanding unfamiliar words, researching assignments and proofing written work.

10
Lytho Workflow

Lytho Workflow is a creative project management software built specifically for the needs of creative and marketing teams. Combining elements of task and workflow management with the collaborative features of online proofing, Lytho Workflow helps teams get more content produced - faster.…

11
Filecamp

Filecamp is a cloud-based Digital Asset Management (DAM) solution with unlimited users. According to the vendor, with Filecamp users can showcase and share files with clients or with other parts of the organization. Customers can have their own custom branding and password protection…

12
Deltek ConceptShare

Deltek ConceptShare (acquired in 2018) focuses exclusively on the review and approval process for creative teams in large companies. The vendor says that by integrating online proofing with workflow automation, ConceptShare helps shorten the review cycle so that users need fewer…

13
KROCK

KROCK is designed to help users manage creative projects effectively and painlessly. Krock offers tools for creative teams to manageme the review and approval process:build project pipelinesassigns teammates for different tasks within different projectscreate storyboardsshare different…

14
GoProof

GoProof brings all creative media collaboration into one central place so you don't have to use a ton of different systems and workflows just to get approval, with collaboration tools for document and video creative work, all managed in what is offered by the vendor as a user-friendly…

15
CreativeX
0 reviews

CreativeX is a creative analysis software that uses custom detection to automate creative best practice and test out new hypotheses. CreativeX also helps brands ensure marketing material achieves brand consistency and compliance, and encourage progressive representation in support…

16
Cage
0 reviews

Cage is a media collaboration and project management tool, from CageApp headquartered in Oklahoma City. Its Standard plan is presented as ideal for freelancers and small teams looking to collaborate with reviewers, that enables users to upload, review, share, and present work for…

17
Pibox
0 reviews

20
Flowzone
0 reviews

22
smartWorkflow
0 reviews

25
Agrello
0 reviews

Learn More About Online Proofing Software

What is Online Proofing Software?

Online proofing software allows users to upload various file types and provide feedback on them by marking up the content assets. Some online proofing tools may only allow users to upload specific file types, such as PDF, JPEG, or PNG. Others offer more

This type of software is commonly used by marketing teams, designers, content or creative teams, and freelancers working in the creative industry. The primary use case for this type of software is to provide feedback on and approve content assets and marketing collateral before they are published.

Project management tools like Wrike and Asana also often include a set of online proofing capabilities. Larger project management or project portfolio management software may not be the right choice for smaller teams, or teams looking for a stand-alone online proofing software tool.

Creative collaboration software offers the same features as online proofing software, plus advanced capabilities around automation, workflows, and compliance. It also typically supports a wider range of file types.

Online Proofing Software Features

Some smaller online proofing tools may only provide users with the ability to mark up specific file types, but most online proofing software has the following features:

  • Uploading multiple different file types (e.g., PDFs, documents, images)
  • Markup tools (e.g. highlighting, shapes, pixel measurements, etc.)
  • Commenting and annotations on files
  • Version management and control
  • Side-by-side version comparison
  • Folder system or file taxonomy tagging
  • File sharing
  • Real-time collaborative commenting on files
  • Approval templates
  • Project templates
  • File storage
  • Mobile applications
  • Integrations with third-party software

Online Proofing Software Comparison

Before deciding to purchase online proofing software, consider the following key points:

Online proofing vs. creative collaboration: There’s a big difference between creative collaboration tools that are designed for larger teams and smaller online proofing products that typically focus on serving the needs of small teams and freelancers. Simpler online proofing tools may not allow users to upload as many file types, may not have real-time collaboration features, and typically do not offer workflow automation capabilities. They generally also do not offer as many (or any) integrations with other popular project management or creative software like the Adobe Creative suite of products. Deciding what level of tool you and your team need before purchasing is a critical first step.

Stand-alone tool vs. PM suite: Another thing to keep in mind while shopping for online proofing software is that both online proofing tools and project management software have these capabilities. The important question is, are you looking for a stand-alone online proofing tool or a larger project management suite that includes these capabilities? A larger project management platform will be more expensive than a tool that only does online proofing. This may be an added benefit for some businesses and overkill for others.

Start an Online Proofing Software comparison here

Pricing Information

Pricing for online proofing point solutions can vary depending on the amount of storage required, the number of users, and the number of advanced features included. Most vendors offer a free trial of their product, which typically lasts for 14 days. Some offer limited free plans as well. Different plans may charge either per month per user, or simply per month and allow a set number of users. Billing is typically monthly or annual.

Starter plans can range from $4 per user per month up to $90 per month for a set number of users. Mid-tier plans can cost between $20 per user per month up to $200 per month for a set number of users. Some vendors offer enterprise-level plans with custom pricing.

Larger project management software suites are typically more expensive than point solutions like online proofing tools. See the project management software page for a more comprehensive breakdown of pricing.

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Frequently Asked Questions

What does online proofing software do?

Online proofing software allows users to upload files to the platform and mark them up with feedback (e.g. comments, annotations, highlighting, etc.). Marketers, advertisers, content creators, designers, freelancers, and various creative professionals often use this type of software.

What are the benefits of using online proofing software?

Two of the main benefits of using online proofing software are:

  • Having a centralized place to provide feedback on content assets and other file types
  • Cutting down on the time-consuming feedback back-and-forth between designers or copywriters and marketers.

What are the best online proofing software tools?

Some popular online proofing software products include:

There are also many project management solutions like Wrike and Asana that include online proofing capabilities.