M-Files - Allows you to search for what you need wihout knowing where it's located.
September 05, 2018
M-Files - Allows you to search for what you need wihout knowing where it's located.
Score 10 out of 10
Vetted Review
Verified User
Overall Satisfaction with M‑Files
M-Files is being Piloted by a few NC Board of Nursing departments prior to being used organization-wide. M-Files is simplifying access to files, data, etc., located in several different databases and applications. We're also combining the implementation of M-Files with the OCR conversion of 10+ years of graphic files into electronically searchable files, which will dramatically improve accessibility and drastically reduce search time.
- M-Files simplifies access to files, data, etc., located in several different databases and applications. You just need to know what you're looking for not where it's located.
- M-Files Intelligent Metadata Layer (IML) tool can search several different databases and applications simultaneously, including but not limited to Outlook, SharePoint, OneDrive, and shared drives. The IML results of your search criteria are displayed on a single page, which simplifies review, access and storage.
- M-Files automatically tracks file/document versions to simplify management and version control, as well as prevent duplicates.
- Searching specific files using the IML Tool is streamlined by displaying company/customer names, document types, contacts etc.
- None so far, since we're early in our implementation.
- M-Files has already improved staff efficiencies by simplifying search and storage.
- M-Files will improve data, file accessibility using the IML tool which can search several locations simultaneously.
- Pilot has been limited to loading paper documents directly into M-Files. The transition from paper to electronic files has improved access to data and simplified/sped up searching.
- Next phase includes transitioning Papervision digital files into electronically searchable documents located into M-Files for easy access, search, storage and version control.
- Organization-wide implementation in 1-2 months will include integration with Outlook, SharePoint, OneDrive and shared-network drives. This will make data, documents easier to access, search ... using the IML Tool toed to all of these systems.
Our Pilot has been limited to loading paper documents directly into M-Files 2016, which was very easy. The next phase will include upgrading to M-Files 2018 and implementing the IML Tool. We expect this transition to be easy, too since we'll be integrating with systems IML was specifically designed for.
I used Worldox document management system for almost 14 years at a previous employer. Worldox was a good product 2001-2015, however staff use was limited because it was not user-friendly and other products (e.g., M-Files) had more features. I've used SharePoint for ~2.5 years at my current employer. SharePoint 365 is a vast improvement over older versions and we use it extensively. M-Files is very user-friendly and the ability to search multiple systems simultaneously puts it far ahead of Worldox, SharePoint and any other document management system that I've heard of. The intelligent search capability of the M-Files IML Tool which automatically searches for company/customer names, document types, contacts ... is a huge differentiator AND will pay immediate dividends for staff.