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Vista HRMS: What more can a company hope for?
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Amitai Levin profile photo
Updated July 14, 2016

Vista HRMS: What more can a company hope for?

Score 10 out of 101
Vetted Review
Verified User
Review Source

Software Version

Vista HRMS 4.1

Modules Used

  • HR, payroll, benefits, recruiting, time management

Overall Satisfaction with Vista HRMS

We have been using Vista HRMS for the past 3 years. The program has helped us better organize our HR, Payroll, Benefits and Staffing departments by consolidating our numerous databases and spreadsheets into one database that can be accessed by everyone. Now our employees, supervisor and office staff have a place they can go to for employee information and at the same time only accessing what they are allowed to see.
  • Vista HRMS is web-based; easy to navigate and easy to customize. If your company doesn't have a technically saavy individual, PDS can take care of it for you.
  • Their customer service is second to none. Reps can be contacted by phone or email with quick responses to resolve any question or issues quickly
  • Vista HRMS is constantly providing updates to the system, whether it is tax related issues or the latest regulation changes to the Affordable Care Act
  • Some customizations can be costly; although they are worth investing the money to further personalize the system to your specific needs
  • The recruiting module still needs further work for it to function as a true ATS.
  • In order to create your own custom reports, you will need someone knowledgeable in Crystal Reports.
  • Increased efficiency and productivity of our HR department (and all departments using the system)
  • Employees can now access information regarding themselves (such as pay info and benefits) that they never had access to before.
  • We are now able to track information that we never could before.
We had multiple vendors come and demo their products/systems for us. Each one had great features but at the end of the day, based on what the Vista HRMS system had to offer and how we were able to personalize the system to meet our needs we felt the choice was simple and we havent looked back since.
As Vista HRMS is fully customizable to suit your needs, a company should determine if they have a current employee who can do the work themselves otherwise they will need to consider the additional cost of asking PDS to do the customizations for them.
There are additional modules that we aren't currently making use of, but each company should learn about the functionality of each of them as some may be more beneficial than others.
When gathering your questions, ask all potential users of the system what they would want to see in an HRMS. We did so before selecting Vista HRMS and we got pages and pages of questions and comments and made sure that each item was addressed beforehand and was something that we would be able to incorporate into the system.
You have the option of taking the system in house or being a hosted client. Make sure you figure out what resources your IT department has available. If you have a dedicated administrator who will do all the upgrades and enhancements great, otherwise you may need PDS to help out and having PDS host may be a better option.

Vista Feature Ratings

Employee demographic data
10
Employment history
8
Job profiles and administration
7
Workflow for transfers, promotions, pay raises, etc.
8
Organizational charting
7
Organization and location management
9
Compliance data (COBRA, OSHA, etc.)
9
Pay calculation
10
Support for external payroll vendors
10
Benefit plan administration
10
Direct deposit files
10
Salary revision and increment management
10
Reimbursement management
9
Approval workflow
Not Rated
Balance details
8
Annual carry-forward and encashment
8
View and generate pay and benefit information
10
Update personal information
9
View company policy documentation
10
Employee recognition
Not Rated
Tracking of all physical assets
10
Report builder
4
Pre-built reports
8
Ability to combine HR data with external data
8

Using Vista HRMS

1000 - Every employee at our company has access to Vista HRMS. Whether it is the employees who look up their pay information or benefits or the Managers who need to refer to it regarding their staff. In addition, the various departments that support the company to include: Human Resources, Payroll, Benefits, Staffing and Recruiting.
5 - We have people in our IT department that are knowledgeable in SQL databases and other technical factors that are beyond my skill set. In additon, we have users that have been trained in Crystal Reports and Workflows that enhance the capabilities of Vista. The one feature we are lacking in someone who can create the sometimes necessary customizations to further personalize the system as needed.
  • Ensuring that all departments can communicate effectively
  • Ensuring that all necessary departments are notified when pertinant employee information is updated
  • Ensuring that the sytem is updated in a timely manner when new releases come out
  • We created an automated checklist that populates based on an employees function and location
  • Properly tracking company property
  • Using it to better track employees working on a Visa

Vista HRMS Training

The resources and online tools that PDS provide are extremely thorough and helpful in our training and learning.