Expenses checked - in a jiffy - thanks to Webexpenses
October 25, 2025

Expenses checked - in a jiffy - thanks to Webexpenses

Dhiren Shah | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User

Modules Used

  • Travel
  • Expense Management

Overall Satisfaction with Webexpenses

We are using Webexpenses at Bottomline in order to submit our expenses for any official purpose. This includes office equipment setup, customer onsite, company onsite meetings, team dinners, etc. Webexpenses is a very user friendly and simplified application which is quite user friendly with straightforward workflows. You can set multi level authorisation for verification and approvals. Each contributor/reviewer can view and provide his/her comments, visible to everyone related. This helps in maintaining transparency and reduce delays or back and forth between different departments. It also has a different area to save receipts if you just want to upload them and use it later, which comes handy if you don't have to submit the report but don't want to lose the receipt. The status changes are notified to the submitter via email whenever there is any update. It also has good validations in place, in case of missing receipts. It can also handle cross currency, and you can set the conversion rate as per your actual rate on that day. All in all, it is a great application at an organisation level, to make the claim process easier and transparent for everyone. I would highly recommend it.

Pros

  • Validation if receipts are attached
  • Multiple authorisation for reviewing the expense
  • Email notification on status updates

Cons

  • UI can be upgraded to have a more modern look
  • Option to have a chat function
  • Saving templates for frequently used/submitted expenses
  • Made claim process transparent
  • Easily manageable
  • Efficient and reliable
It is simple to use. Things are intuitive even for a first time user. UI can be improved to make it have a more modern feel. But the current UI is simple and elegant. Different sections for claims, reports and receipts make it easy to get things sorted and quickly access them when needed.

Do you think Webexpenses delivers good value for the price?

Not sure

Are you happy with Webexpenses's feature set?

Yes

Did Webexpenses live up to sales and marketing promises?

I wasn't involved with the selection/purchase process

Did implementation of Webexpenses go as expected?

I wasn't involved with the implementation phase

Would you buy Webexpenses again?

Yes

It is well suited in case of following:
- submitting claims related to office equipment
- submitting claims related to official travel and stay
- submitting claims related to team activities and/or team lunch/dinner

It might not be appropriate for claiming personal expenses, or to some extent expenses without proper receipts.

Webexpenses Feature Ratings

Employee Expense Reporting
10
Customizable Approval Policies
10
Payment Status Tracking
10
Payment Audit Trail
10
Electronic Funds Transfer
10

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