Expenses checked - in a jiffy - thanks to Webexpenses

We are using Webexpenses at Bottomline in order to submit our expenses for any official purpose. This includes office equipment setup, customer onsite, company onsite meetings, team dinners, etc. Webexpenses is a very user friendly and simplified application which is quite user friendly with straightforward workflows. You can set multi level authorisation for verification and approvals. Each contributor/reviewer can view and provide his/her comments, visible to everyone related. This helps in maintaining transparency and reduce delays or back and forth between different departments. It also has a different area to save receipts if you just want to upload them and use it later, which comes handy if you don't have to submit the report but don't want to lose the receipt. The status changes are notified to the submitter via email whenever there is any update. It also has good validations in place, in case of missing receipts. It can also handle cross currency, and you can set the conversion rate as per your actual rate on that day. All in all, it is a great application at an organisation level, to make the claim process easier and transparent for everyone. I would highly recommend it.

I feel Webexpenses has become an integral part of the organisation for claiming expenses across different teams and verticals. Everything related to expenses has become more easy, straightforward and fast. The workflows are set per team and in relation to the expenses. So things need to be set only once and are ready to be used.

I don't have much visibility on this as this would be with the accounts team. However, I do feel that the validations available in Webexpenses are pretty great. It gives you a notification warning if you haven't added receipts. Also, we are able to set multiple authorisers who can have a look at the expense claim and reject it if they don't find it appropriate. So having a tool which can support these functions would definitely reduce the overall out-of-policy claims.