Alumni Management Software

What is Alumni Management Software?

Alumni management software is used by organizations, such as universities and corporations to maintain connections with their alumni networks, invite them to events and meetings, as well as seek out donations and gifts. It also allows for schools and universities to receive feedback on the institution’s educational programs and opportunities from alumni.

Alumni management software allows institutions and corporations to save time and resources when it comes to collecting and analyzing alumni data and information. This software allows for data and information to be inputted and processed in a timely and coherent manner that makes it easier to understand and apply to alumni research and outreach.

When it comes to alumni management, maintaining communication with alumni, advertising events, and seeking out donations are the key important things to maintaining an effective network of alumni.

Alumni management software is often used in tandem with social media management software because it allows for the automation of social media pages which can be used to reach Alumni and strengthen alumni social networks. Similarly, alumni management software shares some features with email marketing software which allows universities to maintain communication with their alumni network about events, fundraising, and opportunities via email providers.

Alumni management is a subset of association management software, which are both tools that enable maintenance of a membership database, collection of dues, etc. Alumni management offers tools tailored specifically to alumni networks, such as enhanced fundraising and networking capabilities.

Alumni Management Software Features

Alumni Management Software commonly includes the following features:

• Alumni Member Portal
• Management of Mailing Lists
• Fundraising Management
• Social Media Engagement
• Alumni Event Planning
• Automated Payment Collection
• Donation Campaign Planning
• Alumni Employment Opportunities

Alumni Management Software Comparison

When shopping for alumni management software, businesses should consider the following aspects:

Pricing: What type of purchase plan best suits your organization, and what features are needed to succeed? Cheaper and more simplified software has minimal services offered, while more expensive software provides the opportunity for marketing, networking, and more.

Automation: How hands-on do you want to be with your organization’s alumni network? Some software offer automated messaging and email services, while others do not. Products with more automation may save significant time for organizations that send many specialized email campaigns.

Use Case: Is your alumni network geared more towards fundraising and donations, or social networking opportunities? Some software focuses more on donation outreach, while others aim to be more of a social network opportunity for alumni to connect with one another.

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Pricing Information

Pricing in this category is highly variable based on desired feature set. Some vendors offer their software as a one-time purchase fee as low as $59.95 up to $10,000. Other vendors offer their software as a subscription either as a month-to-month service or as a yearly subscription ranging from $29.00 to $7600.00. More expensive products generally offer higher quality mobile apps and customer support. Further, cheaper products may be restricted to a particular operating system and offer limited training during implementation.