What users are saying about

Airtable

212 Ratings

Podio

89 Ratings

Airtable

212 Ratings
Score 9.1 out of 101

Podio

89 Ratings
Score 7.5 out of 101

Add comparison

Likelihood to Recommend

Airtable

I hope to manage everything in our business through Airtable. I'm not sure of the extent of the formula capabilities but I'm excited to learn my options there. The consolidation of all our data so far has been of great value to keep us organized and productive. The fact that we don't have to be IT geniuses is of enormous benefit because relying too much on outside IT help becomes messy - we need stability and ease of use in our technology, which Airtable has given us so far.
Dana Luco profile photo

Podio

I think it's great for varied organizations. We're working with a lot of different use scenarios and it's been great to consolidate our communication into one app instead of 5. I've heard good things about custom integrations and bespoke applications really extending the usability of whatever you want to do with it.
No photo available

Feature Rating Comparison

Project Management

Airtable
7.8
Podio
7.4
Task Management
Airtable
8.0
Podio
10.0
Resource Management
Airtable
8.2
Podio
7.4
Gantt Charts
Airtable
7.5
Podio
4.5
Scheduling
Airtable
7.5
Podio
5.5
Workflow Automation
Airtable
7.7
Podio
9.5
Team Collaboration
Airtable
8.7
Podio
10.0
Support for Agile Methodology
Airtable
7.9
Podio
9.8
Support for Waterfall Methodology
Airtable
7.7
Podio
4.5
Document Management
Airtable
7.8
Podio
8.0
Email integration
Airtable
7.2
Podio
7.6
Mobile Access
Airtable
7.5
Podio
8.8
Timesheet Tracking
Airtable
7.9
Podio
5.5
Change request and Case Management
Airtable
8.0
Podio
6.1
Budget and Expense Management
Airtable
8.1
Podio
7.0

Professional Services Automation

Airtable
Podio
5.8
Quotes/estimates
Airtable
Podio
5.5
Invoicing
Airtable
Podio
5.5
Project & financial reporting
Airtable
Podio
6.4

Pros

  • Links between different tables. This is one of the best features if you're managing things that are linked to other things, which nearly everything is!
  • You can add fields, change fields, remove fields, whenever you want. It's an adaptable, dynamic database. You don't get stuck with a structure that doesn't work for you-you just change it.
  • You can view records in different views e.g. as a grid, form, calendar. This is so handy. When I'm collecting data about a new participant in our program I open up a new record as a form and fill it out like that. At other times I need to see them all as a list or group of different criteria and I can do all of that with the click of a button.
  • You can send out forms and the data goes straight back into your Airtable workspace. So handy and makes data collection and management easy.
  • Grouping, filtering. This is so handy for viewing where tasks or participants are up to in the process.
Sarah Jones profile photo
  • Flexibility of apps
  • Required fields of apps
  • Linkability of apps to each other and between worskpaces
No photo available

Cons

  • Forms can only create new records, not update existing records with additional information.
  • Forms do not make use of 'default' values when creating new records.
  • 'Default' values are limited to certain field types.
Ana Nelson profile photo
  • The biggest issue with Podio is the confusion with contacts. Podio has multiple forms of contacts which can be confusing and impact functionality. For CRM external contacts can be used but they can't be customized as needed (grouped by organization, link to social profiles, etc). To address this creating a contacts app works but limits other functionality (seeing contacts as contacts from mobile, callouts in comments). Currently I am using the contacts as an app method but hope the developers will integrate this better in the future.
  • The double edged sword of functionality vs simplicity falls a little against Podio as a platform. While many of the key functions are well thought out the inability to customize as needed can be frustrating. Coming from a traditional database (access, salesforce, etc) mentality the lack of data types and ability to customize is limiting.
  • Mobile access can also be frustrating depending on the use. Podio has stated that they want the system to be live and interactive so having an offline version doesn't make sense. While that makes sense it can be a deal breaker for mobile users with spotty connections.
Keller Baum profile photo

Likelihood to Renew

Airtable9.1
Based on 1 answer
compared to other products it is just fabulous.
Andrej Vrsansky profile photo
Podio9.1
Based on 17 answers
Podio is now part of VMWare. In today's IT environment keeping a service vibrant and available requires vision and financial backing. I think this team will continue to enhance Podio
Philip Martin Jenck profile photo

Usability

Airtable9.0
Based on 5 answers
Airtable has a plethora of features that suit our needs, although there are little things that could be improved to make it perfect. I believe Airtable is actively working to improve their product so I have every confidence that Airtable is the perfect choice for our purposes.
Stephanie Etchie profile photo
Podio6.0
Based on 2 answers
It is usable, for sure. Requires a bit of thinking to be really useful.
No photo available

Reliability and Availability

No score
No answers yet
No answers on this topic
Podio8.0
Based on 4 answers
Never experienced an off-time. Minor Bugs often solved within hours after reporting.
Jan Florian Maas profile photo

Performance

No score
No answers yet
No answers on this topic
Podio8.0
Based on 2 answers
It works all the time and if I have a question, support get back to me ASAP
No photo available

Support

Airtable7.3
Based on 1 answer
Sometimes, I have to wait a bit longer but I'm on a low priced option so I understand why. Generally, they're able to provide me solutions to my problems as long as I'm not in a rush.
Malcolm Colman-Shearer profile photo
Podio9.0
Based on 2 answers
Very fast responses from our own CSM. Very knowledgable and eager to make us successful
Harold Klaassen profile photo

Implementation

No score
No answers yet
No answers on this topic
Podio7.0
Based on 1 answer
Could of got more help sooner and mapped out structure after the 1st month. Future planning
No photo available

Alternatives Considered

Intuitive, easy to use, fast, great for attachments (uploading in behind other processes - the app actually really works while it finishes uploads)
Andrej Vrsansky profile photo
We really hadn't used other project management software before Podio. We relied heavily on Outlook and Excel for communication and organization. Podio allows for more visibility across employee task lists and projects and helps us collaborate better.
Kim Westermann profile photo

Scalability

No score
No answers yet
No answers on this topic
Podio10.0
Based on 2 answers
As you business grows, so does Podio. There seems to be no limit to the workspace and apps you can create on the platform
No photo available

Return on Investment

  • A bit early to tell on pure ROI but Airtable is a relatively inexpensive to roll out new ideas and dashboards so the investment has been low. We've saved $1000s on annual SaaS costs for other platforms that didn't do what we wanted.
Jay DeDapper profile photo
  • We are able sync offices, vendors, and more importantly clients on multiple timezones; eliminating email chains, voicemails and a lot of meeting / catch up hours
  • Podio made it faster for our clients to make decisions between their distributed stakeholders, which increased client retention rate and customer lifetime value for us
  • There is a transition period between the conventional synchronous working (communication by phone, conference calls etc) to asynchronous working (social business, cloud storage), this transition period needs to be planned in advance and users need training both on the platform and the new way of working
Emre Tuncbilek profile photo

Screenshots

Pricing Details

Airtable

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No
Additional Pricing Details

Podio

General
Free Trial
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No
Additional Pricing Details