What users are saying about

Airtable

212 Ratings

WorkflowMax

Top Rated
57 Ratings

Airtable

212 Ratings
Score 9.1 out of 101

WorkflowMax

Top Rated
57 Ratings
Score 7.8 out of 101

Add comparison

Likelihood to Recommend

Airtable

Any sort of database--keeping records of all of our volunteers, recipients, organizations, etc
Juliet Sternberg profile photo

WorkflowMax

WorkflowMax is very well suited for a business that wants to track time billed by project, to have an easy way to generate invoices for those projects, and to keep track of overall productivity and invoice status. I imagine it can also be adapted to different types of businesses that deal in goods rather than services and time. I am not sure for which scenarios or businesses the program is not appropriate.
No photo available

Feature Rating Comparison

Project Management

Airtable
7.8
WorkflowMax
8.3
Task Management
Airtable
8.0
WorkflowMax
9.0
Resource Management
Airtable
8.2
WorkflowMax
8.0
Gantt Charts
Airtable
7.5
WorkflowMax
Scheduling
Airtable
7.5
WorkflowMax
7.0
Workflow Automation
Airtable
7.7
WorkflowMax
Team Collaboration
Airtable
8.7
WorkflowMax
8.0
Support for Agile Methodology
Airtable
7.9
WorkflowMax
Support for Waterfall Methodology
Airtable
7.7
WorkflowMax
Document Management
Airtable
7.8
WorkflowMax
6.6
Email integration
Airtable
7.2
WorkflowMax
Mobile Access
Airtable
7.5
WorkflowMax
10.0
Timesheet Tracking
Airtable
7.9
WorkflowMax
10.0
Change request and Case Management
Airtable
8.0
WorkflowMax
7.4
Budget and Expense Management
Airtable
8.1
WorkflowMax
9.0

Professional Services Automation

Airtable
WorkflowMax
9.2
Quotes/estimates
Airtable
WorkflowMax
10.0
Invoicing
Airtable
WorkflowMax
10.0
Project & financial reporting
Airtable
WorkflowMax
8.0
Integration with accounting software
Airtable
WorkflowMax
9.0

Pros

  • Organization: Helps keep the various programs and rentals, along with all contact information, notes, and budgeting requests in line.
  • Task Management: Easy to share documents with both team members and outside contacts, such as board members and volunteers, to assign and keep track of tasks related to the various programs, events, and exhibits we host. Also helps keep track of priority of these tasks.
  • Flexible: Only having used the product for a few weeks, AirTable has proven to be a very flexible platform to use and adapt to our various needs. I am already looking forward to learning about the deeper functionality of the program and how we can adapt it for our use.
Max Stevenson profile photo
  • Project and task setup is convenient. I appreciate the ability to customize tasks.
  • The different reports that are available are very useful. They quickly summarize the information we need to know.
  • The ability to export time entries, both into PDF and Excel, is helpful when I want to run an analysis not conveniently summarized in one of our reports.
No photo available

Cons

  • This, perhaps, is a function I have yet to explore, but as I need to upload photos into AirTable for use in planning exhibitions it would be nice when exporting AirTable documents that these photos would be exported in the Excel document spreadsheet as well.
Max Stevenson profile photo
  • I would like to see a connection between the "budget" and the "quote" for a project. These are always equal, so it would be more convenient if they were linked.
  • I would like to be able to sort invoices on the Financials tab by the different fields. Currently, they are always chronological. It would be nice if I could sort by status and amount due.
  • I would like to be able to "freeze" the column headers in the weekly time entry view so that they remain visible when I scroll down many tasks.
  • I would like to be able to set different billing rates for the same staff members that could be auto-selected based on the project type.
No photo available

Likelihood to Renew

Airtable9.1
Based on 1 answer
compared to other products it is just fabulous.
Andrej Vrsansky profile photo
WorkflowMax9.0
Based on 1 answer
Because we can't imagine being without it!
Lindsay Simpson profile photo

Usability

Airtable9.0
Based on 5 answers
Just so easy to learn/use. Very intuitive in its application logic.
Sherry Raeder profile photo
WorkflowMax9.0
Based on 2 answers
It's easy to use and provides me with instant online access to the management of my business whether I am at my desk or overseas
No photo available

Support

Airtable7.3
Based on 1 answer
Sometimes, I have to wait a bit longer but I'm on a low priced option so I understand why. Generally, they're able to provide me solutions to my problems as long as I'm not in a rush.
Malcolm Colman-Shearer profile photo
WorkflowMax8.2
Based on 1 answer
The support team are excellent. The only downside is that you can't phone them!
Mary Moore profile photo

Implementation

No score
No answers yet
No answers on this topic
WorkflowMax9.1
Based on 1 answer
Decide how to breakdown your ongoing jobs - are they monthly recurring or annual broken into chunks?What are you going to give clients i.e. how will your proposals and invoices look?
Mary Moore profile photo

Alternatives Considered

Excel is only good for numbers, not words or relational database. Access is too complicated for a total novice to build databases from scratch.Task trackers and project planners like Asana have limited functionality.
Jayme Kreitinger profile photo
More comprehensive than both of the above - better reporting, more flexible, better customisation.
Mary Moore profile photo

Return on Investment

  • We are still in the early stages, but AirTable has allowed our small team of five to coordinate almost twice as many rentals of our gallery space for private events, thus providing out nonprofit with increased income that can be reinvested into improvements to our gallery and new programming.
Max Stevenson profile photo
  • WorkFlow Max has helped the business improve its performance.
  • Staff have a good understanding of how the business works and of their contribution to performance.
  • We are able to answer customer queries quickly and easily with accurate information
Russell Devlin profile photo

Pricing Details

Airtable

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No
Airtable Editions & Modules
Airtable
Additional Pricing Details

WorkflowMax

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
WorkflowMax Editions & Modules
WorkflowMax
Edition
1 User
$15/month1
5 Users
$49/month1
10 Users
$99/month1
20 Users
$149/month1
Unlimited
$199/month1
1. Bracketed Pricing
Modules
Lead Manager Module
$15/month
WorkflowMax Premium
$50/month
Additional Pricing Details