Newforma Project Center vs. WorkflowMax

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
Newforma Project Center
Score 7.4 out of 10
N/A
Newforma Project Center is web-based construction project information management software for collaboration. Users can access a drag and drop interface, relate emails to documents, markup and review designs, track meeting minutes and action items, and search across projects. It has mobile accessibility.N/A
WorkflowMax
Score 9.1 out of 10
Small Businesses (1-50 employees)
WorkflowMax is a web-based project management solution.The platform offers end-to-end functionality standard to project management software, including time tracking, lead management, collaboration with external stakeholders, invoicing, integrations, and customizable reporting.
$20
per month
Pricing
Newforma Project CenterWorkflowMax
Editions & Modules
No answers on this topic
Standard
$20
per month
Premium
$70
per month
Offerings
Pricing Offerings
Newforma Project CenterWorkflowMax
Free Trial
NoYes
Free/Freemium Version
NoNo
Premium Consulting/Integration Services
NoNo
Entry-level Setup FeeNo setup feeNo setup fee
Additional Details
More Pricing Information
Community Pulse
Newforma Project CenterWorkflowMax
Top Pros
Top Cons
Features
Newforma Project CenterWorkflowMax
Human Resource Management
Comparison of Human Resource Management features of Product A and Product B
Newforma Project Center
6.0
1 Ratings
26% below category average
WorkflowMax
-
Ratings
Employment history6.01 Ratings00 Ratings
Asset Management
Comparison of Asset Management features of Product A and Product B
Newforma Project Center
6.0
1 Ratings
23% below category average
WorkflowMax
-
Ratings
Tracking of all physical assets6.01 Ratings00 Ratings
Reporting & Analytics
Comparison of Reporting & Analytics features of Product A and Product B
Newforma Project Center
7.5
1 Ratings
8% below category average
WorkflowMax
-
Ratings
Dashboards8.01 Ratings00 Ratings
Custom reports7.01 Ratings00 Ratings
Construction Project & Field Management
Comparison of Construction Project & Field Management features of Product A and Product B
Newforma Project Center
7.8
5 Ratings
5% above category average
WorkflowMax
-
Ratings
Plan distribution & viewing9.05 Ratings00 Ratings
Plan markups & sharing6.05 Ratings00 Ratings
Issue tracking & punchlists8.05 Ratings00 Ratings
Photo documentation9.04 Ratings00 Ratings
Jobsite reports6.03 Ratings00 Ratings
Document sharing10.05 Ratings00 Ratings
RFI tools9.03 Ratings00 Ratings
Collaboration & approvals10.04 Ratings00 Ratings
As-built drawings7.04 Ratings00 Ratings
Mobile app3.01 Ratings00 Ratings
Submittal design and management9.01 Ratings00 Ratings
Checklists7.01 Ratings00 Ratings
Meeting Minutes9.01 Ratings00 Ratings
Estimating
Comparison of Estimating features of Product A and Product B
Newforma Project Center
8.0
1 Ratings
2% below category average
WorkflowMax
-
Ratings
Job costing7.01 Ratings00 Ratings
Bid creation9.01 Ratings00 Ratings
Project Management
Comparison of Project Management features of Product A and Product B
Newforma Project Center
-
Ratings
WorkflowMax
9.3
27 Ratings
22% above category average
Task Management00 Ratings9.525 Ratings
Resource Management00 Ratings9.56 Ratings
Gantt Charts00 Ratings9.23 Ratings
Scheduling00 Ratings9.419 Ratings
Workflow Automation00 Ratings9.54 Ratings
Team Collaboration00 Ratings9.519 Ratings
Support for Agile Methodology00 Ratings8.93 Ratings
Support for Waterfall Methodology00 Ratings9.23 Ratings
Document Management00 Ratings9.219 Ratings
Email integration00 Ratings9.44 Ratings
Mobile Access00 Ratings9.221 Ratings
Timesheet Tracking00 Ratings9.624 Ratings
Change request and Case Management00 Ratings9.111 Ratings
Budget and Expense Management00 Ratings9.418 Ratings
Professional Services Automation
Comparison of Professional Services Automation features of Product A and Product B
Newforma Project Center
-
Ratings
WorkflowMax
9.5
27 Ratings
25% above category average
Quotes/estimates00 Ratings9.723 Ratings
Invoicing00 Ratings9.527 Ratings
Project & financial reporting00 Ratings9.722 Ratings
Integration with accounting software00 Ratings9.227 Ratings
Best Alternatives
Newforma Project CenterWorkflowMax
Small Businesses
FollowUp CRM
FollowUp CRM
Score 10.0 out of 10
Stackby
Stackby
Score 9.6 out of 10
Medium-sized Companies
Revit
Revit
Score 9.0 out of 10
SAP Ruum
SAP Ruum
Score 9.0 out of 10
Enterprises
Revit
Revit
Score 9.0 out of 10
Quickbase
Quickbase
Score 9.2 out of 10
All AlternativesView all alternativesView all alternatives
User Ratings
Newforma Project CenterWorkflowMax
Likelihood to Recommend
8.0
(5 ratings)
8.8
(28 ratings)
Likelihood to Renew
-
(0 ratings)
9.0
(1 ratings)
Usability
-
(0 ratings)
9.0
(2 ratings)
Support Rating
7.0
(1 ratings)
7.0
(2 ratings)
Implementation Rating
-
(0 ratings)
9.1
(1 ratings)
User Testimonials
Newforma Project CenterWorkflowMax
Likelihood to Recommend
Newforma, Inc.
Newforma is a great tool to collaborate with large teams and between firms. It allows for great documentation of transfers, activities, and other procedural aspects of projects that require collaboration between disciplines, for example, MEP, electrical, architectural and technology. For internal use, Newforma has been great for communications tracking and archival, as well as for record-keeping of all the users in a team or number of teams. Many great options are features are unused due to a lack of training or exposure to them, for example, the graphical viewers that can preview CAD, Revit, and other formats, or the markup tool available with the desktop client.
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Xero
WorkflowMax is very well suited for a business that wants to track time billed by project, to have an easy way to generate invoices for those projects, and to keep track of overall productivity and invoice status. I imagine it can also be adapted to different types of businesses that deal in goods rather than services and time. I am not sure for which scenarios or businesses the program is not appropriate.
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Pros
Newforma, Inc.
  • Newforma sits on top of our previous filing system (Windows Explorer). This was very important to us because we didn't have to change the project numbering system in order to fit Newforma's design. Also, if we were to decide we didn't like it, we could easily revert back to our previous methods.
  • Newforma does a great job of indexing information, making searches much easier by being able to use keywords instead of knowing the exact file location. No more traversing through countless folders before finding what you need.
  • Newforma keeps a read receipt for everything that you submit through it for issue tracking, and keeps an easy to read record of your workflow.
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Xero
  • You can customize the notifications and this has helped us enormously to schedule dates that we overlooked. Also the templates are customizable which gives the company its own branding on its reports.
  • It is integrated with the Xero platform which makes it very useful to streamline the processes of billing, accounts payable, accounts receivable, petty cash flow and all the accounting and administrative area.
  • It also has a very complete mobile version, where we can be present and monitor the progress of projects in real time, no matter where we are.
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Cons
Newforma, Inc.
  • I have found it difficult to locate audits.
  • Some users have issues while uploading project data.
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Xero
  • Currently the timesheet function allows staff to input time for overlapping periods which can cause some headaches when it comes to payroll and invoicing. We understand this is being addressed.
  • The amount of flexibility in the product can create some challenges when setting up the jobs database at the onset. It is a daunting challenge but worthwhile when completed correctly and rolled out across the firm. Adding new jobs is much easier.
  • No search function to find a specific job, you have to scroll through all jobs allocated to you.
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Likelihood to Renew
Newforma, Inc.
No answers on this topic
Xero
Because we can't imagine being without it!
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Usability
Newforma, Inc.
No answers on this topic
Xero
It's easy to use and provides me with instant online access to the management of my business whether I am at my desk or overseas
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Support Rating
Newforma, Inc.
While I have never asked for support myself, a Newforma representative has been in the office annually to give training seminars and info sessions on how to fully use the product. I find this essential to keep the product relevant and make sure everyone knows its full capabilities and an important part of customer support.
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Xero
The support team are excellent. The only downside is that you can't phone them!
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Implementation Rating
Newforma, Inc.
No answers on this topic
Xero
Decide how to breakdown your ongoing jobs - are they monthly recurring or annual broken into chunks? What are you going to give clients i.e. how will your proposals and invoices look?
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Alternatives Considered
Newforma, Inc.
A good competitor against other similar solutions and support is excellent.
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Xero
WorkflowMax is much much easier than Streamtime, much more affordable and easier to try out and see if it meets your needs. Streamtime is a great comprehensive product but we lost a year's subscription in investment because we couldn't get answers to the support questions we needed and they had a no refund policy!
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Return on Investment
Newforma, Inc.
  • Newforma makes it easy to transfer, share, archive, and search extensive data sets in a single GUI
  • For it to be effective, all users in a team must receive a basic training and use it consistently
  • Adoption in the industry is good (A/E); many teams use it consistently. Learning to use it once produces time-saving in subsequent projects
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Xero
  • Max enables Loan Assistant to invoice very quickly and easily and integration with Xero for card payments brings our cashflow forward.
  • Max enables the Loan Assistant team to manage their workflow in an efficient and productive way. The team all work from home. It is the centre of our Loan Assistant universe.
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ScreenShots

WorkflowMax Screenshots

Screenshot of WorkflowMax Quoting SoftwareScreenshot of WorkflowMax CRM SoftwareScreenshot of WorkflowMax Project Management SoftwareScreenshot of WorkflowMax Mobile SiteScreenshot of Job Costing | WorkflowMaxScreenshot of Powerful Custom Reporting | WorkflowMax