OmniFocus vs. Priority Matrix vs. RedTeam Flex

1) Great for managing your work and personal activities. 2) One of the best implementations of the Getting Things Done method. 3) Not really suited for collaborative work management; OmniFocus is managed on a per-user basis so you can't share/assign tasks.

Incentivized

If you're overwhelmed with too many things to do, and need help deciding which tasks to focus on, Priority Matrix is for you. Priority Matrix uses the classic Eisenhower matrix methodology which has been shown to be really effective for this purpose. Now you can use an app for that, instead of a piece of paper or Excel.

RedTeam does a good job of allowing the company to view information in a way that is helpful to them. The superintendents out in the field don't necessarily need to see all of the same information that the people in the office do, so field share has been great for helping them manage their projects and submit daily reports of job progress. I can see this program working for both small and large companies and with a few tweaks, I might rate it even higher.

Incentivized

• Ease of viewing your projects at a high-level.
• Ease of viewing what tasks need to be done at the present moment and the sorting of those tasks by availability, due date, start date, needed resources, and project.
• The visual interface is really nice to work with, the UX/UI is intelligent and intuitive.
• It's the most extensible software I've used. There is a community of people that publish compatible scripts for Omnifocus at no charge.
• The code is robust and I've almost never had a bug or a glitch that resulted in issues.
• The software syncs in the cloud between MacOS and iOS seamlessly and faster than other To-Do software. The sync aspect is available free of charge.
• The development team at Omnifocus is on top of bugs and they have been adding releases regularly to increase functionality and performance.
• While OmniFocus adheres to the GTD (Getting things done) principles, it can be used in almost any manner and you aren't stuck with just that methodology.

Incentivized

• Focus on high-impact work
• Reach inbox zero
• Reduce internal email messages

• Building a proper estimate/proposal
• Managing the project from start to finish, including any changes
• The accounting process works well with our quickbooks, making the process for accounting easy

Incentivized

• I would really like to see graphic presentations of how I allocate my time, what categories of tasks don't get accomplished, etc.
• I would like to see OmniFocus include Gantt chart functionality, such as allowing me to see how long it took me to accomplish a task from start to finish. Allowing me to actually input time spent, and seeing it on a Gantt chart, would be icing on the cake.

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• It works better if you're familiar with the Eisenhower matrix

• Inability to delete certain information such as old duplicate vendors, contacts, etc.
• I run into a lot of road blocks with obscure permissions
• Some reports have issues when printing

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Over the past 4 years of use I still haven't found any product that comes close in terms of capability

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This is a super usable tool to use. I really like the front-end user experiences, which makes using it really clear

OmniFocus has excellent user forums. They're active as well as mature, since the product has been around for years. I've never needed to actually contact customer support because OmniFocus is popular enough that I've always been able to find an answer in the forums, or in an article, or in a YouTube video.

Incentivized

OmniFocus is built for the user with a lot going on - consequently, it does a great job at organizing lots of things in a manageable workload. It's perfect for taking a project and breaking it down into small tasks for yourself or teams. Once you get past the learning curve, it's quick at adding new tasks. Overall, it's an excellent product.

Incentivized

The focus of Priority Matrix is on prioritization. Other apps exist that do a fine job with task and project management, but none of them equal Priority Matrix in terms of focusing your attention on the right task. The 80/20 principle that people often talk about (80% of the results come from 20% of the inputs) is clearly visible when you use PM.

Procore is [a] product that we [are] familiar with as well because a few other companies that we have partnered with use Procore. The program is a good CPM, but RedTeam stands out to our company for the customer service. Over the years we have been able to communicate opportunities to make something more efficient and they have implemented some of those suggestions. That is invaluable to us.

Incentivized

• OmniFocus keeps our tasks moving forward. Using a free script you can search all your current projects for projects that have no next step assigned to it to ensure nothing falls through the cracks.
• When we serve our clients, the attention to detail we are able to give them comes from accurate tracking of what we need to deliver.
• We complete projects 25% faster than before and we can see where the bottlenecks are immediate. We have also been forced to document tasks in a more concrete manner which allows for better execution.

Incentivized

• Less context switching due to having all the Microsoft integrations
• Having everyone work on the right task without need for frequent sync meetings
• Reaching inbox zero with peace of mind

• It has eliminated the need for hundreds of spreadsheets for each job and has saved time overall
• It allows all facets of the company to see information as they need to see it
• It's a central place for everyone to store and access information rather than having files all over individual computers.

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