ProWorkflow vs. WorkflowMax

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
ProWorkflow
Score 8.3 out of 10
N/A
ProWorkflow is a project management software with dashboard, collaboration, and timeline management capabilities.N/A
WorkflowMax
Score 8.9 out of 10
Small Businesses (1-50 employees)
WorkflowMax is a web-based project management solution.The platform offers end-to-end functionality standard to project management software, including time tracking, lead management, collaboration with external stakeholders, invoicing, integrations, and customizable reporting.
$20
per month
Pricing
ProWorkflowWorkflowMax
Editions & Modules
No answers on this topic
Standard
$20
per month
Premium
$70
per month
Offerings
Pricing Offerings
ProWorkflowWorkflowMax
Free Trial
NoYes
Free/Freemium Version
NoNo
Premium Consulting/Integration Services
NoNo
Entry-level Setup FeeNo setup feeNo setup fee
Additional Details
More Pricing Information
Community Pulse
ProWorkflowWorkflowMax
Top Pros
Top Cons
Features
ProWorkflowWorkflowMax
Project Management
Comparison of Project Management features of Product A and Product B
ProWorkflow
8.1
2 Ratings
7% above category average
WorkflowMax
9.3
27 Ratings
21% above category average
Task Management8.02 Ratings9.525 Ratings
Resource Management9.02 Ratings9.56 Ratings
Gantt Charts8.02 Ratings9.13 Ratings
Scheduling9.02 Ratings9.419 Ratings
Workflow Automation5.02 Ratings9.54 Ratings
Team Collaboration10.02 Ratings9.519 Ratings
Support for Agile Methodology7.02 Ratings8.93 Ratings
Support for Waterfall Methodology7.01 Ratings9.23 Ratings
Document Management10.02 Ratings9.119 Ratings
Email integration7.02 Ratings9.44 Ratings
Mobile Access7.02 Ratings9.121 Ratings
Timesheet Tracking9.02 Ratings9.624 Ratings
Change request and Case Management9.02 Ratings9.111 Ratings
Budget and Expense Management8.02 Ratings9.418 Ratings
Professional Services Automation
Comparison of Professional Services Automation features of Product A and Product B
ProWorkflow
9.3
2 Ratings
22% above category average
WorkflowMax
9.5
27 Ratings
24% above category average
Quotes/estimates10.02 Ratings9.723 Ratings
Invoicing10.02 Ratings9.527 Ratings
Project & financial reporting10.02 Ratings9.722 Ratings
Integration with accounting software7.02 Ratings9.127 Ratings
Best Alternatives
ProWorkflowWorkflowMax
Small Businesses
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Score 8.3 out of 10
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Score 9.8 out of 10
Medium-sized Companies
SAP Ruum
SAP Ruum
Score 9.0 out of 10
SAP Ruum
SAP Ruum
Score 9.0 out of 10
Enterprises
Quickbase
Quickbase
Score 9.2 out of 10
Quickbase
Quickbase
Score 9.2 out of 10
All AlternativesView all alternativesView all alternatives
User Ratings
ProWorkflowWorkflowMax
Likelihood to Recommend
8.0
(2 ratings)
8.8
(28 ratings)
Likelihood to Renew
-
(0 ratings)
9.0
(1 ratings)
Usability
-
(0 ratings)
9.0
(2 ratings)
Support Rating
-
(0 ratings)
7.0
(2 ratings)
Implementation Rating
-
(0 ratings)
9.1
(1 ratings)
User Testimonials
ProWorkflowWorkflowMax
Likelihood to Recommend
ProActive Software Ltd.
It's well suited to make understand team on day to day tasks. Manager can see the performance of the team and can assign task based on availability. Our team now works in more collaboration then earlier, this is the strength of the ProWorkflow. Emailing and templates tools are very basic and having room for improvement.
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Xero
WorkflowMax is very well suited for a business that wants to track time billed by project, to have an easy way to generate invoices for those projects, and to keep track of overall productivity and invoice status. I imagine it can also be adapted to different types of businesses that deal in goods rather than services and time. I am not sure for which scenarios or businesses the program is not appropriate.
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Pros
ProActive Software Ltd.
  • Makes it easy to find and organize projects.
  • Makes it easy to separate sub-tasks within projects.
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Xero
  • You can customize the notifications and this has helped us enormously to schedule dates that we overlooked. Also the templates are customizable which gives the company its own branding on its reports.
  • It is integrated with the Xero platform which makes it very useful to streamline the processes of billing, accounts payable, accounts receivable, petty cash flow and all the accounting and administrative area.
  • It also has a very complete mobile version, where we can be present and monitor the progress of projects in real time, no matter where we are.
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Cons
ProActive Software Ltd.
  • Its bit complex, user interface should be bit user friendly
  • Mobile Apps navigations to switch from one task to another task is not smooth
  • I think it should have more automation for the tasks
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Xero
  • Currently the timesheet function allows staff to input time for overlapping periods which can cause some headaches when it comes to payroll and invoicing. We understand this is being addressed.
  • The amount of flexibility in the product can create some challenges when setting up the jobs database at the onset. It is a daunting challenge but worthwhile when completed correctly and rolled out across the firm. Adding new jobs is much easier.
  • No search function to find a specific job, you have to scroll through all jobs allocated to you.
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Likelihood to Renew
ProActive Software Ltd.
No answers on this topic
Xero
Because we can't imagine being without it!
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Usability
ProActive Software Ltd.
No answers on this topic
Xero
It's easy to use and provides me with instant online access to the management of my business whether I am at my desk or overseas
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Support Rating
ProActive Software Ltd.
No answers on this topic
Xero
The support team are excellent. The only downside is that you can't phone them!
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Implementation Rating
ProActive Software Ltd.
No answers on this topic
Xero
Decide how to breakdown your ongoing jobs - are they monthly recurring or annual broken into chunks? What are you going to give clients i.e. how will your proposals and invoices look?
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Alternatives Considered
ProActive Software Ltd.
I have not used another product like ProWorkflow.
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Xero
WorkflowMax is much much easier than Streamtime, much more affordable and easier to try out and see if it meets your needs. Streamtime is a great comprehensive product but we lost a year's subscription in investment because we couldn't get answers to the support questions we needed and they had a no refund policy!
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Return on Investment
ProActive Software Ltd.
  • Team is working with more collaboration hence effective use of manpower.
  • Managers can see the performance thru ProWorkflow and can assign them tasks, resulting effective manpower utilization.
  • Overall ProWorkflow is well suited for the small or start-up organisation
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Xero
  • Max enables Loan Assistant to invoice very quickly and easily and integration with Xero for card payments brings our cashflow forward.
  • Max enables the Loan Assistant team to manage their workflow in an efficient and productive way. The team all work from home. It is the centre of our Loan Assistant universe.
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ScreenShots

WorkflowMax Screenshots

Screenshot of WorkflowMax Quoting SoftwareScreenshot of WorkflowMax CRM SoftwareScreenshot of WorkflowMax Project Management SoftwareScreenshot of WorkflowMax Mobile SiteScreenshot of Job Costing | WorkflowMaxScreenshot of Powerful Custom Reporting | WorkflowMax