What users are saying about
6 Ratings
60 Ratings
6 Ratings
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Score 8.2 out of 100
60 Ratings
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Score 8.3 out of 100

Likelihood to Recommend

ProWorkflow

ProWorkflow is well suited for project management when you have multiple people collaborating on different aspects of the same project. Having an online application to contribute to and track hours is very convenient.
Ches Allen | TrustRadius Reviewer

WorkflowMax

WorkflowMax is very well suited for a business that wants to track time billed by project, to have an easy way to generate invoices for those projects, and to keep track of overall productivity and invoice status. I imagine it can also be adapted to different types of businesses that deal in goods rather than services and time. I am not sure for which scenarios or businesses the program is not appropriate.
Anonymous | TrustRadius Reviewer

Feature Rating Comparison

Project Management

ProWorkflow
7.4
WorkflowMax
6.9
Task Management
ProWorkflow
9.0
WorkflowMax
8.0
Resource Management
ProWorkflow
7.0
WorkflowMax
3.0
Gantt Charts
ProWorkflow
7.0
WorkflowMax
Scheduling
ProWorkflow
8.0
WorkflowMax
7.0
Workflow Automation
ProWorkflow
8.0
WorkflowMax
8.0
Team Collaboration
ProWorkflow
9.0
WorkflowMax
7.0
Support for Agile Methodology
ProWorkflow
6.0
WorkflowMax
Support for Waterfall Methodology
ProWorkflow
7.0
WorkflowMax
Document Management
ProWorkflow
6.0
WorkflowMax
7.0
Email integration
ProWorkflow
6.0
WorkflowMax
7.0
Mobile Access
ProWorkflow
7.0
WorkflowMax
3.0
Timesheet Tracking
ProWorkflow
9.0
WorkflowMax
10.0
Change request and Case Management
ProWorkflow
8.0
WorkflowMax
7.4
Budget and Expense Management
ProWorkflow
7.0
WorkflowMax
8.0

Professional Services Automation

ProWorkflow
7.5
WorkflowMax
9.3
Quotes/estimates
ProWorkflow
7.0
WorkflowMax
10.0
Invoicing
ProWorkflow
8.0
WorkflowMax
9.0
Project & financial reporting
ProWorkflow
7.0
WorkflowMax
9.0
Integration with accounting software
ProWorkflow
8.0
WorkflowMax
9.0

Pros

ProWorkflow

  • Makes it easy to find and organize projects.
  • Makes it easy to separate sub-tasks within projects.
Ches Allen | TrustRadius Reviewer

WorkflowMax

  • Allows for fairly simple or elaborate project forecasting depending on the complexity of the job. This allows us to track time by a single project or multiple phases.
  • Time keeping and coordination with invoicing software has increased our firm's ability to issue timely and accurate invoices to clients. Has ability to break down projects in numerous ways to meet the needs of our various clients. This means we can invoice by project, phase, milestone, or dollar increments.
  • Interface is clean and easy to follow. The easier it is to use the fewer mistakes that are made when entering information. This is greatly appreciated.
Anonymous | TrustRadius Reviewer

Cons

ProWorkflow

  • Wish it was faster to add time to a project that you are working on.
Ches Allen | TrustRadius Reviewer

WorkflowMax

  • When looking at the job distribution it isn't to scale and it isn't printable.
  • Sometimes it is confusing as to where you might find something until you realise there are multiple points of access.
  • When a job is assigned the whole task is assigned and if you work on it before the task is allocated to you, it isn't possible to enter those hours. It would be better if the employee could choose the task they did and enter the hours and then it sent back to an approver to have it added.
Caroline Laredo | TrustRadius Reviewer

Likelihood to Renew

ProWorkflow

No score
No answers yet
No answers on this topic

WorkflowMax

WorkflowMax 9.0
Based on 1 answer
Because we can't imagine being without it!
Lindsay Simpson | TrustRadius Reviewer

Usability

ProWorkflow

No score
No answers yet
No answers on this topic

WorkflowMax

WorkflowMax 9.0
Based on 2 answers
It's easy to use and provides me with instant online access to the management of my business whether I am at my desk or overseas
Anonymous | TrustRadius Reviewer

Support Rating

ProWorkflow

No score
No answers yet
No answers on this topic

WorkflowMax

WorkflowMax 7.0
Based on 2 answers
The support team are excellent. The only downside is that you can't phone them!
Mary Moore | TrustRadius Reviewer

Implementation Rating

ProWorkflow

No score
No answers yet
No answers on this topic

WorkflowMax

WorkflowMax 9.1
Based on 1 answer
Decide how to breakdown your ongoing jobs - are they monthly recurring or annual broken into chunks?What are you going to give clients i.e. how will your proposals and invoices look?
Mary Moore | TrustRadius Reviewer

Alternatives Considered

ProWorkflow

I have not used another product like ProWorkflow.
Ches Allen | TrustRadius Reviewer

WorkflowMax

Loan Assistant is a virtual business, entirely operated in the cloud. We do not have an office. Team members are located in diverse locations such as Munich, Canada and Sri Lanka as well as various locations in Australia. WorkflowMax is what ties us together. The fact that the billing is so tightly integrated into the workflow is a great strength. At this time we have been using Max for 6 years and plan on keeping using it. We have evaluated Slack but it didn't work for us.
Janette Fairleigh | TrustRadius Reviewer

Return on Investment

ProWorkflow

  • It has saved our project managers a lot of time.
  • Our clients have benefited from the extra organization and reliability of the platform.
Ches Allen | TrustRadius Reviewer

WorkflowMax

  • Biggest impact has been automation of client invoicing. Prior to using WorkflowMax, invoices were generated in Word, usually a template from a prior invoice to that client. Now the invoice is generated in WorkflowMax, saved as a draft, exported to Word, uploaded to Microsoft SharePoint, then shared with the invoice author. This has cut down on mistakes and unnecessary admin time.
Nadine Haines | TrustRadius Reviewer

Screenshots

Pricing Details

ProWorkflow

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?

ProWorkflow Editions & Modules

Additional Pricing Details

WorkflowMax

General

Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

WorkflowMax Editions & Modules

Edition
1 User$15/month1
5 Users$49/month1
10 Users$99/month1
20 Users$149/month1
Unlimited$199/month1
  1. Bracketed Pricing
Modules
Lead Manager Module$15/month
WorkflowMax Premium$50/month
    Additional Pricing Details

    Rating Summary

    Likelihood to Recommend

    ProWorkflow
    7.0
    WorkflowMax
    10.0

    Likelihood to Renew

    ProWorkflow
    WorkflowMax
    9.0

    Usability

    ProWorkflow
    WorkflowMax
    9.0

    Support Rating

    ProWorkflow
    WorkflowMax
    7.0

    Implementation Rating

    ProWorkflow
    WorkflowMax
    9.1

    Add comparison