SAP Ruum vs. Zoho Projects

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
SAP Ruum
Score 9.0 out of 10
N/A
SAP Ruum is a presented by the vendor as a lightweight project management, task management, and collaboration software, with use cases and templates for marketing, sales teams, HR tasks (e.g. onboarding), or organizing information for sharing with stakeholders.N/A
Zoho Projects
Score 8.4 out of 10
N/A
Zoho Project is online project management and planning software that provides project teams with a web-based collaborative environment. Zoho Projects can also include a bug tracking module specifically design to support software development project. It is integrated with other Zoho products including Zoho CRM.
$4
per user/per month if billed annually
Pricing
SAP RuumZoho Projects
Editions & Modules
No answers on this topic
Premium
$4
per user/per month if billed annually
Enterprise
$9
per user/per month if billed annually
Offerings
Pricing Offerings
SAP RuumZoho Projects
Free Trial
NoYes
Free/Freemium Version
NoYes
Premium Consulting/Integration Services
NoYes
Entry-level Setup FeeNo setup feeOptional
Additional Details——
More Pricing Information
Features
SAP RuumZoho Projects
Project Management
Comparison of Project Management features of Product A and Product B
SAP Ruum
9.2
2 Ratings
16% above category average
Zoho Projects
8.6
18 Ratings
13% above category average
Task Management10.02 Ratings8.718 Ratings
Gantt Charts9.01 Ratings9.715 Ratings
Scheduling10.02 Ratings8.616 Ratings
Workflow Automation8.82 Ratings8.013 Ratings
Mobile Access9.01 Ratings8.417 Ratings
Search8.82 Ratings00 Ratings
Visual planning tools8.82 Ratings00 Ratings
Resource Management00 Ratings8.617 Ratings
Team Collaboration00 Ratings9.918 Ratings
Support for Agile Methodology00 Ratings6.35 Ratings
Support for Waterfall Methodology00 Ratings8.610 Ratings
Document Management00 Ratings9.714 Ratings
Email integration00 Ratings9.914 Ratings
Timesheet Tracking00 Ratings8.917 Ratings
Change request and Case Management00 Ratings6.96 Ratings
Budget and Expense Management00 Ratings8.713 Ratings
Communication
Comparison of Communication features of Product A and Product B
SAP Ruum
8.8
2 Ratings
9% above category average
Zoho Projects
-
Ratings
Chat8.82 Ratings00 Ratings
Notifications8.82 Ratings00 Ratings
Discussions8.42 Ratings00 Ratings
Surveys8.22 Ratings00 Ratings
Internal knowledgebase8.42 Ratings00 Ratings
Integrates with GoToMeeting9.01 Ratings00 Ratings
Integrates with Gmail and Google Hangouts10.01 Ratings00 Ratings
Integrates with Outlook9.01 Ratings00 Ratings
File Sharing & Management
Comparison of File Sharing & Management features of Product A and Product B
SAP Ruum
8.4
2 Ratings
3% above category average
Zoho Projects
-
Ratings
Versioning8.22 Ratings00 Ratings
Video files7.82 Ratings00 Ratings
Audio files8.22 Ratings00 Ratings
Document collaboration8.82 Ratings00 Ratings
Access control8.42 Ratings00 Ratings
Advanced security features8.22 Ratings00 Ratings
Integrates with Google Drive9.01 Ratings00 Ratings
Device sync8.22 Ratings00 Ratings
Professional Services Automation
Comparison of Professional Services Automation features of Product A and Product B
SAP Ruum
-
Ratings
Zoho Projects
7.3
11 Ratings
2% below category average
Quotes/estimates00 Ratings5.55 Ratings
Invoicing00 Ratings8.611 Ratings
Project & financial reporting00 Ratings6.55 Ratings
Integration with accounting software00 Ratings8.711 Ratings
Best Alternatives
SAP RuumZoho Projects
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Troop Messenger
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Score 9.7 out of 10
SAP Ruum
SAP Ruum
Score 9.0 out of 10
Enterprises
HCL Connections
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Score 8.7 out of 10
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Score 9.2 out of 10
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User Ratings
SAP RuumZoho Projects
Likelihood to Recommend
9.4
(2 ratings)
8.8
(22 ratings)
Likelihood to Renew
-
(0 ratings)
9.9
(3 ratings)
Usability
-
(0 ratings)
5.6
(4 ratings)
Availability
-
(0 ratings)
9.0
(1 ratings)
Performance
-
(0 ratings)
9.0
(1 ratings)
Support Rating
-
(0 ratings)
7.4
(9 ratings)
Online Training
-
(0 ratings)
9.0
(1 ratings)
Implementation Rating
-
(0 ratings)
8.0
(1 ratings)
User Testimonials
SAP RuumZoho Projects
Likelihood to Recommend
SAP
Ruum [by SAP] is well-suited for the task creation and assignment with the responsible persons for the follow-ups and collaboration, which can be used for both internal or external projects. Ruum [by SAP] can also be used for internal tasks, milestones, project and workflow management and team management functionalities respectively. Ruum [by SAP] may not be well suited for those who want to use the CRM tools for the related marketing activities management in [a] particular situation.
Read full review
Zoho
My work involves projects of 5-15 people with numerous projects running simultaneously. Prior to Zoho, I did not have a central location from which to view all project statuses at once. Zoho looks to provide this and also looks like it will deliver. I am anxious to see how our organization's use of it develops. At this time, I feel I am likely to recommend Zoho Projects because my organization has made great software decisions in the past so I have a level of trust already that the research has been done that Zoho is the best solution for our line of work.
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Pros
SAP
  • Ruum by SAP supports brainstorming, and in the end, there is content management.
  • Further, Ruum by SAP helps in task and backlog management.
  • The processes are also well mapped.
  • Goal setting and feedback tracking are also included in the feature.
Read full review
Zoho
  • We use it to manage our sales orders as there are lots of moving parts which are necessary to get client orders done properly.
  • I use it anytime I have a new idea I want to put into motion. As I can create a list for brainstorming, feedback, specific actions necessary in order to test and or implement the idea.
  • Unrelated to business, it's a great way to plan travel in order to make sure you don't forget those important things like passport, flight arrangement, client meeting confirmation, and meeting prep as far as what specific documents or things do you need to bring with you.
  • And since everyone is on the go and expected to keep up with work, the mobile/tablet app makes it a breeze to keep up, work on, and create new projects.
Read full review
Cons
SAP
  • Mobile device enhancement functionalities
  • Broader integration support with other systems
Read full review
Zoho
  • There is no ability to add custom fields in the "Bugs" module - for example, if we want to add fields such as Version Number.
  • Reporting is not integrated - its a fairly expensive add-on.
  • There is no easy way to track actual and completed dates for tasks - so historical variance analysis is not easy.
Read full review
Likelihood to Renew
SAP
No answers on this topic
Zoho
I've reviewed about 8 other project management solutions and Zoho Projects is the best I've seen without being overly complicated. Zoho Projects keeps getting better! Recent new enhancements makes it even easier to navigate. There are new keyboard shortcuts that cut my time way down. The tools are very easy to use.
Read full review
Usability
SAP
No answers on this topic
Zoho
Zoho Projects is an easy project management tool to use. It provides all the functionality that we required for handling projects. We can easily create personal forms for projects and tasks, allowing us to add and report on our own desire. Apart from this we can create and edit documents in real time which saves our time. This allows us to share text docs, presentations, tables with the whole team and we can work on them together
Read full review
Reliability and Availability
SAP
No answers on this topic
Zoho
Has not been down to my knowledge.
Read full review
Performance
SAP
No answers on this topic
Zoho
Speed meets my expectations.
Read full review
Support Rating
SAP
No answers on this topic
Zoho
Although it might lack intuitiveness, once you get a hang of how Zoho Projects works, you can do a LOT. The impact good project management has on profitability is huge, and it has helped not only improve communication and coordination when working on a project, but more importantly have adequate tracking of time, due dates and potential bottle necks
Read full review
Alternatives Considered
SAP
The starting price for Ruum by SAP is very affordable, and there is a free trial, available. Further, Ruum by SAP has all forms of training, which gives full knowledge to people who want to work with the software. Again, backlog management, where feedback is issued on the progress of every task is a major boost from the application.
Read full review
Zoho
Zoho Projects provides a more limited set of functionality and customization options than other task/bug trackers on the market, but what it lacks in functionality it makes up for in ease of use. It probably has 80-90% of the features of its competitors but takes about a third of the time to get up and running and realizing value.
Read full review
Return on Investment
SAP
  • No code knowledge required for Ruum application
  • Effective collaboration with external parties
  • Better project planning and milestones management
Read full review
Zoho
  • We needed a system to organize our growing business, so anything was better than what we had, which was nothing.
  • Recording time spend is a huge reason for using project software. It has made me aware of the tasks that are taking too long and where we are not being profitable as a company.
  • It has kept our team accountable for what needs to get completed and when projects are not in motion or completed timely. It's helpful to know in order to get billing out faster.
Read full review
ScreenShots

Zoho Projects Screenshots

Screenshot of Task Automation with Blueprint - Map out your entire workflow with no code as flowcharts. Automate your tasks and notifications and set approval criteria with blueprint.Screenshot of Intuitive Gantt Charts - Say what, say who, say when. And done. Zoho Projects' Gantt chart comes feature loaded with advanced operations such as Critical path and Baseline.Screenshot of Inbuilt Issue Tracker - You can log, organize, track, and fix any problems. Features such as status and workflow, can be customized to suit the exact needs of your project.Screenshot of Drag, Drop and Done - A view of your tasks as cards placed along columns. Helps you identify bottlenecks and reorganize quickly using drag and drop.Screenshot of A quick pulse of all your work - The Portfolio dashboard, is a compact overview of all the work that's been happening across projects with widgets that address the project level timeline, status, ownership, budget health, and clients.Screenshot of Looks that matter - A refreshing UI that supports multiple themes, including an eye-catching dark mode.