Calendly

I use Calendly to schedule student connections for courses that I teach online. I like how effortless it is to use. Students click my Calendly link and select a day a time to meet with me. They can even select the length of our meeting. Calendly populates the meetings to my Outlook calendar and I get an email to let me know that a meeting has been scheduled.

• Students appreciate how easy it is to set up meetings with me.
• Students like being able to set up a meeting by just clicking a link.
• Students like being able to see what days and times I am available.

YouCanBookMe

Google Meet, Microsoft 365, ChatGPT

I use it for my nutritional therapy business. For client 1:1 sessions.

Trello, Jira Software, Atlassian Confluence

I use Calendly to book meetings quickly and conveniently at the convenience of others. Back-and-forth meeting availability wastes time, but Calendly lets me easily access my calendar so others can book what works best for them.

• Efficiency of time (no back and forth on days/times that work).
• Ease of use for non Calendly users.

Asana, Sprout Social

Calendly has been great for scheduling podcast guests, lessons for musical students, and coaching sessions online. It lets me give people an easy link to click and then find a time that matches their schedules. I like that it has options of different time amounts available, like 30-minute or hour sessions. That helps with the various types of coaching that I use. I also can define specific periods to schedule people and have the exact times across days and weeks or take a day and personalize my schedule. For example, I can do that if I have all Tuesdays from 1-3 pm but want a specific Tuesday to be different times available. It also lets you connect with an outside app like Zoom to give people their links, so I don't have to send the links separately. I can organize my different coaching people in a color-coated event type. For example, my students will be in a pink color and my podcast guests in a green. It's such a great tool, and it is worth the money for the hassle it solves.

• Once I program my schedule into the app, it pretty much works on its own, and it's so nice to have everything automated. It probably saves me hours every week that I'd have to connect with emails.
• It makes it simple for people to sign up because it's a one-time link, not some whole process they have to go through. This allows your customers not to get frustrated, and frustrated customers will sometimes go away if things feel like too much time.
• In the last five years of using this app, I've never heard someone complain that they couldn't sign up.

Square Appointments

Flodesk, MemberVault, Bandzoogle

I use Calendly to schedule everything for my business, from coaching sessions to prospect meetings to client consultations. It is a set-it-and-forget-it proposition: the other party finds a time on my schedule (always up to date because it's synced with my Mac calendar) that works for them; Calendly does the rest, including sending them a Zoom invite for the session. My time savings are astronomical because I am typically booked six months in advance.

• I'd venture to say that it's given me at least 30% of every workday (if not more) back to me. Instead of having to send invites manually, email back and forth with people to figure out schedules and confirm dates, etc...it's just done. WITHOUT my intervention. I share a link to my Calendly, and I'm done — less than 60 seconds of my time each time.
• I also think it reflects positively on me: if coordinating with someone is hard to do, you are left with the impression that they're hard to work with. So, if I'm easy to coordinate with, I think the impression Calendly leaves is that Joe Natoli is just as easy to work with.

Apple iCloud Calendar (iCal), Google Calendar, Slack