#1 most frequent
United States of America
44.7%65,900 installations of 147,512
What is Calendly?
Calendly helps organizations globally automate the meeting lifecycle by removing the scheduling back and forth, with the goal of enabling companies to close deals, hire candidates faster, and build relationships.
Categories & Use Cases
Media
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Screenshot of how to share a scheduling link
Who Buys & Uses Calendly
#2 most frequent
United Kingdom of Great Britain and Northern Ireland
7.9%11,605 installations of 147,512
#3 most frequent
Germany
6.5%9,538 installations of 147,512
Calendly -- A Great Way to Set Up Meetings Effortlessly!
Use Cases and Deployment Scope
I use Calendly to schedule student connections for courses that I teach online. I like how effortless it is to use. Students click my Calendly link and select a day a time to meet with me. They can even select the length of our meeting. Calendly populates the meetings to my Outlook calendar and I get an email to let me know that a meeting has been scheduled.
Pros
- Calendly provides students with all of my available time slots.
- Students can select the day of time of a desired meeting.
- All meetings populate immediately to my Outlook calendar.
Cons
- I don't have any recommendations for improvement.
Return on Investment
- Students appreciate how easy it is to set up meetings with me.
- Students like being able to set up a meeting by just clicking a link.
- Students like being able to see what days and times I am available.
Usability
Alternatives Considered
YouCanBookMe
Other Software Used
Google Meet, Microsoft 365, ChatGPT
It gets 5 stars from me.
Use Cases and Deployment Scope
I use Calendly to book meetings quickly and conveniently at the convenience of others. Back-and-forth meeting availability wastes time, but Calendly lets me easily access my calendar so others can book what works best for them.
Pros
- Convenience
- Ease of use.
- Custom meeting types.
Cons
- The one-off meeting type needs a better release/reset feature when meetings aren’t booked.
Return on Investment
- Efficiency of time (no back and forth on days/times that work).
- Ease of use for non Calendly users.
Other Software Used
Asana, Sprout Social
Calendly--the smart way to schedule your clients!
Use Cases and Deployment Scope
Calendly has been great for scheduling podcast guests, lessons for musical students, and coaching sessions online. It lets me give people an easy link to click and then find a time that matches their schedules. I like that it has options of different time amounts available, like 30-minute or hour sessions. That helps with the various types of coaching that I use. I also can define specific periods to schedule people and have the exact times across days and weeks or take a day and personalize my schedule. For example, I can do that if I have all Tuesdays from 1-3 pm but want a specific Tuesday to be different times available. It also lets you connect with an outside app like Zoom to give people their links, so I don't have to send the links separately. I can organize my different coaching people in a color-coated event type. For example, my students will be in a pink color and my podcast guests in a green. It's such a great tool, and it is worth the money for the hassle it solves.
Pros
- Organization--different event types.
- Specificity--you can create days the same or do date specific hours.
- It makes things simple for the client by giving them an easy link for signup.
Cons
- Calendly changed its layout for the user, and it is a little harder to find things like date-specific information or some of the editing. It's still there, but not as easily seen.
- I wouldn't mind making it easier for clients to cancel their appointments and then schedule new ones. It takes some effort on their part.
- It would be nice to have a way to embed it on a website or outside place.
Return on Investment
- Once I program my schedule into the app, it pretty much works on its own, and it's so nice to have everything automated. It probably saves me hours every week that I'd have to connect with emails.
- It makes it simple for people to sign up because it's a one-time link, not some whole process they have to go through. This allows your customers not to get frustrated, and frustrated customers will sometimes go away if things feel like too much time.
- In the last five years of using this app, I've never heard someone complain that they couldn't sign up.
Alternatives Considered
Square Appointments
Other Software Used
Flodesk, MemberVault, Bandzoogle
Calendly does more — so I can do a LOT less.
Use Cases and Deployment Scope
I use Calendly to schedule everything for my business, from coaching sessions to prospect meetings to client consultations. It is a set-it-and-forget-it proposition: the other party finds a time on my schedule (always up to date because it's synced with my Mac calendar) that works for them; Calendly does the rest, including sending them a Zoom invite for the session. My time savings are astronomical because I am typically booked six months in advance.
Pros
- Sync with multiple calendar types so my schedule is always current.
- Integration with Zoom to schedule meetings, send invites, and populate my Zoom app accordingly.
- Automatic email communication to all parties with all relevant details in a clear format.
- Allowing team members to do the same in a way that I'm also notified of what meetings are taking place saves a lot of time in terms of coordinating to find out what other people are doing.
- Well-designed interface that simplifies everything down to its clearest expression. Language instruction and interaction are wonderfully simple and clear.
Cons
- My only criticism is that when accessing it from a mobile browser, the time input controls (when setting availability) don't use typical mobile controls; they're open text fields. So, instead of a pick list like most phone apps use, I must type in all numbers. The caveat to this is that I probably should be using the Calendly mobile app to do this, but I am not.
Return on Investment
- I'd venture to say that it's given me at least 30% of every workday (if not more) back to me. Instead of having to send invites manually, email back and forth with people to figure out schedules and confirm dates, etc...it's just done. WITHOUT my intervention. I share a link to my Calendly, and I'm done — less than 60 seconds of my time each time.
- I also think it reflects positively on me: if coordinating with someone is hard to do, you are left with the impression that they're hard to work with. So, if I'm easy to coordinate with, I think the impression Calendly leaves is that Joe Natoli is just as easy to work with.
Other Software Used
Apple iCloud Calendar (iCal), Google Calendar, Slack
Calendly Saves the Day!
Use Cases and Deployment Scope
We needed a way to automate scheduling meetings so our staff could use their time to service clients. When we first signed up for Calendly it was a bit of a learning curve however, we are on a good footing now.
The way we use it today is we have segmented our regions (East, Central, West) and each region has an associate from my team who manages the registration, integrations and is the main point of contact. Every user sets up their own Calendly account thru our license and manages it on their own.
The way we use it today is we have segmented our regions (East, Central, West) and each region has an associate from my team who manages the registration, integrations and is the main point of contact. Every user sets up their own Calendly account thru our license and manages it on their own.
Pros
- "Set it and forget it" is something we say often at my company because Calendly events usually can be set up on the first go and does not need to be looked at again. So the ease of being able to just pick a link to share with clients is awesome. We don't have to continuously select dates/times we're free. Calendar integrations with Calendly take care of that for you.
- Workflows are my absolute favourite because of the possibilities. If you're creative you can use them beyond its intended use. For example, we use the Thank You workflow as a digital business card.
- I could talk about the product all day long but I think it's also important to note the people behind the product. In this day and age where robots and AI are gaining momentum, having human contact is important and valued. Not just that, but quality customer service where they go above and beyond to meet your needs as well as showing their appreciation to you for being their customer. The relationships I've built with the Calendly staff is like a 3rd family - they truly do care!
Cons
- After a meeting is booked, having the ability to change the location without canceling the entire booking.
- Being able to offer 2 different locked in locations for certain time periods of the day within the same event. So you're not having to create 2 events for the same thing, only different locations.
- Giving users permission to create their own routing forms. We run an independent business model where our users like to have control over their subscriptions.
Return on Investment
- Over 300% as of last year. We had done a case study which was phenomenal because even I didn't know the numbers were that huge until we finally put pen to paper.
- Time!! I'm in the money business and you know Time is Money if you're in the same industry.
- Affordability. It doesn't break the bank for anyone - having an affordable product along with it being user friendly is a no brainer.
Alternatives Considered
Microsoft 365
Other Software Used
Salesforce Financial Services Cloud, Salesforce Marketing Cloud, Salesforce Service Cloud, DocuSign, CapIntel, Morningstar Advisor Workstation, Appway Platform, RPM, PureFacts, NaviPlan by Advicent, Conquest Planning, Seismic
