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Calendly

Score8.8 out of 10

632 Reviews and Ratings

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What is Calendly?

Calendly helps organizations globally automate the meeting lifecycle by removing the scheduling back and forth, with the goal of enabling companies to close deals, hire candidates faster, and build relationships.

Categories & Use Cases

Media

Screenshot of how to share a scheduling link
Screenshot of automated workflows
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Screenshot of routing forms
Screenshot of round robin & collective events
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Screenshot of how to share a scheduling link

Reviews

What users are saying about Calendly.
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Calendly -- A Great Way to Set Up Meetings Effortlessly!

Verified User
Employee in Information Technology (1001-5000 employees employees)

Use Cases and Deployment Scope

I use Calendly to schedule student connections for courses that I teach online. I like how effortless it is to use. Students click my Calendly link and select a day a time to meet with me. They can even select the length of our meeting. Calendly populates the meetings to my Outlook calendar and I get an email to let me know that a meeting has been scheduled.

Pros

  • Calendly provides students with all of my available time slots.
  • Students can select the day of time of a desired meeting.
  • All meetings populate immediately to my Outlook calendar.

Cons

  • I don't have any recommendations for improvement.

Return on Investment

  • Students appreciate how easy it is to set up meetings with me.
  • Students like being able to set up a meeting by just clicking a link.
  • Students like being able to see what days and times I am available.

Usability

Alternatives Considered

YouCanBookMe

Other Software Used

Google Meet, Microsoft 365, ChatGPT

Solid product

Verified User
Professional (1-10 employees employees)

Use Cases and Deployment Scope

I use it for my nutritional therapy business. For client 1:1 sessions.

Pros

  • Ease of scheduling by admin
  • Ease of scheduling by user
  • integration with google calender

Cons

  • More functionality in Free version would be nice for small business owners
  • lower cost of paid subscription
  • option to pay for how much you use

Other Software Used

Trello, Jira Software, Atlassian Confluence

It gets 5 stars from me.

Incentivized
Amanda DuronView profile
VP Brand and Engagement in Marketing at Family Legacy (11-50 employees employees)

Use Cases and Deployment Scope

I use Calendly to book meetings quickly and conveniently at the convenience of others. Back-and-forth meeting availability wastes time, but Calendly lets me easily access my calendar so others can book what works best for them.

Pros

  • Convenience
  • Ease of use.
  • Custom meeting types.

Cons

  • The one-off meeting type needs a better release/reset feature when meetings aren’t booked.

Return on Investment

  • Efficiency of time (no back and forth on days/times that work).
  • Ease of use for non Calendly users.

Other Software Used

Asana, Sprout Social

Calendly--the smart way to schedule your clients!

Incentivized
Tara BrueskeView profile
Booking and Vocal Coaching in Social Media at Tara Brueske Music (1-10 employees employees)

Use Cases and Deployment Scope

Calendly has been great for scheduling podcast guests, lessons for musical students, and coaching sessions online. It lets me give people an easy link to click and then find a time that matches their schedules. I like that it has options of different time amounts available, like 30-minute or hour sessions. That helps with the various types of coaching that I use. I also can define specific periods to schedule people and have the exact times across days and weeks or take a day and personalize my schedule. For example, I can do that if I have all Tuesdays from 1-3 pm but want a specific Tuesday to be different times available. It also lets you connect with an outside app like Zoom to give people their links, so I don't have to send the links separately. I can organize my different coaching people in a color-coated event type. For example, my students will be in a pink color and my podcast guests in a green. It's such a great tool, and it is worth the money for the hassle it solves.

Pros

  • Organization--different event types.
  • Specificity--you can create days the same or do date specific hours.
  • It makes things simple for the client by giving them an easy link for signup.

Cons

  • Calendly changed its layout for the user, and it is a little harder to find things like date-specific information or some of the editing. It's still there, but not as easily seen.
  • I wouldn't mind making it easier for clients to cancel their appointments and then schedule new ones. It takes some effort on their part.
  • It would be nice to have a way to embed it on a website or outside place.

Return on Investment

  • Once I program my schedule into the app, it pretty much works on its own, and it's so nice to have everything automated. It probably saves me hours every week that I'd have to connect with emails.
  • It makes it simple for people to sign up because it's a one-time link, not some whole process they have to go through. This allows your customers not to get frustrated, and frustrated customers will sometimes go away if things feel like too much time.
  • In the last five years of using this app, I've never heard someone complain that they couldn't sign up.

Alternatives Considered

Square Appointments

Other Software Used

Flodesk, MemberVault, Bandzoogle

Calendly does more — so I can do a LOT less.

Incentivized
Joe NatoliView profile
UX Consultant, Author + Speaker in Corporate at Twofold LLC (1-10 employees employees)

Use Cases and Deployment Scope

I use Calendly to schedule everything for my business, from coaching sessions to prospect meetings to client consultations. It is a set-it-and-forget-it proposition: the other party finds a time on my schedule (always up to date because it's synced with my Mac calendar) that works for them; Calendly does the rest, including sending them a Zoom invite for the session. My time savings are astronomical because I am typically booked six months in advance.

Pros

  • Sync with multiple calendar types so my schedule is always current.
  • Integration with Zoom to schedule meetings, send invites, and populate my Zoom app accordingly.
  • Automatic email communication to all parties with all relevant details in a clear format.
  • Allowing team members to do the same in a way that I'm also notified of what meetings are taking place saves a lot of time in terms of coordinating to find out what other people are doing.
  • Well-designed interface that simplifies everything down to its clearest expression. Language instruction and interaction are wonderfully simple and clear.

Cons

  • My only criticism is that when accessing it from a mobile browser, the time input controls (when setting availability) don't use typical mobile controls; they're open text fields. So, instead of a pick list like most phone apps use, I must type in all numbers. The caveat to this is that I probably should be using the Calendly mobile app to do this, but I am not.

Return on Investment

  • I'd venture to say that it's given me at least 30% of every workday (if not more) back to me. Instead of having to send invites manually, email back and forth with people to figure out schedules and confirm dates, etc...it's just done. WITHOUT my intervention. I share a link to my Calendly, and I'm done — less than 60 seconds of my time each time.
  • I also think it reflects positively on me: if coordinating with someone is hard to do, you are left with the impression that they're hard to work with. So, if I'm easy to coordinate with, I think the impression Calendly leaves is that Joe Natoli is just as easy to work with.

Other Software Used

Apple iCloud Calendar (iCal), Google Calendar, Slack

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