Roomzilla Reviews & Insights

Score9.1 out of 10

22 Reviews and Ratings

Overview

Synthesised from 10 reviews | Last Published May 27, 2026

Roomzilla is utilized by organizations to manage and streamline meeting room bookings, ensuring the availability of suitable spaces for various business needs. Users leverage its intuitive interface for rapid identification and reservation of rooms, addressing the problem of inefficient scheduling. In TrustRadius reviews, its ease of use and quick booking capabilities are frequently highlighted, with a significant majority of reviewers noting its effectiveness in guaranteeing meeting space availability. The platform supports both pre-scheduled events and impromptu discussions.

Reviewers also appreciate the ability to find rooms based on specific features like video conferencing. However, common concerns include issues with the 10-minute check-in window leading to lost reservations and occasional glitches in the process. Users also desire more flexibility in booking duration and a modernized user interface. Despite these areas for improvement, reviewers generally find Roomzilla to be a productive tool that enhances meeting efficiency and saves employee time, contributing to a more focused work environment.

Pros

Intuitive interface and ease of use for booking meeting rooms
Effectively guarantees meeting space availability, preventing conflicts
Provides real-time updates on room availability to prevent double bookings
Sends proactive reminders and notifications for reservations
Streamlines finding and booking spaces, saving employee time

Cons

Check-in process issues, including missed 10-minute window and glitches
Limitations in booking flexibility, such as reservation duration restrictions
Inaccurate real-time room availability or occupancy indicators reported
User interface design is perceived as outdated and cluttered by some
Lacks requested features like 'favorite' rooms or 'running late' options

What positive or negative impact (i.e. Return on Investment or ROI) has Roomzilla had on your overall business objectives?

From 10 reviews | Last Published May 27, 2026

Summary

Roomzilla positively impacts business objectives primarily by enhancing meeting efficiency and saving time for employees. Half of the reviewers (5 out of 10) specifically noted that the system streamlines the process of finding and booking meeting spaces, reducing administrative overhead and wasted effort. This improved efficiency directly contributes to a more productive work environment, as individuals can dedicate more time to core tasks rather than searching for available rooms. Furthermore, the ability to secure a dedicated space through Roomzilla appears to boost individual focus and productivity, with three reviewers highlighting its role in reducing distractions and enabling deeper concentration. The platform also fosters better team dynamics by providing clear booking information, which two reviewers cited as a factor in improving collaboration and preventing scheduling conflicts.

Top Quotes

Meeting Efficiency and Time Saving

“Saves me time from walking around searching for meeting rooms”

Improved Focus and Productivity

“Having a booked space helps me stay focused and get into work mode faster.”

Team Chemistry and Collaboration

“has helped us develop team chemistry with regular meeting spot.”

Describe how you use Roomzilla in your organization. What are the business problems the product addresses and what is the scope of your use case?

From 10 reviews | Last Published May 27, 2026

Summary

Roomzilla is primarily used by organizations to streamline the process of booking meeting rooms and ensure the availability of suitable spaces for various business needs. A significant majority of reviewers, 9 out of 10, highlight the product's ease of use, noting its intuitive interface and quick booking capabilities. This ease of use directly addresses the business problem of inefficient room scheduling, allowing users to rapidly identify and reserve spaces with minimal effort. Furthermore, 7 out of 10 reviewers emphasize Roomzilla's effectiveness in guaranteeing meeting space availability, which is crucial for pre-scheduled events, impromptu discussions, and extending ongoing meetings. The platform helps prevent conflicts and ensures that necessary resources are secured. A smaller proportion of reviewers, 2 out of 10, also appreciate the ability to find rooms based on specific features and suitability, such as video conferencing capabilities or size requirements for one-on-one meetings.

Top Quotes

Ease of booking meeting rooms

“It's super easy to use and I've never had any issues with it.”

Ensuring meeting space availability

“Roomzilla allows us to pre-schedule our meeting so we can be sure to have spaces to meet.”

Room features and suitability

“I like that I can quickly find a spot that fits what I need (for a one-on-one or just some solo time away from the noise).”

Please provide some detailed examples of areas where Roomzilla has room for improvement.

From 10 reviews | Last Published May 27, 2026

Summary

Roomzilla users identified several areas for potential enhancement, with the most frequently cited concern being the check-in process, mentioned by 3 out of 10 reviewers. Users reported issues such as missing the 10-minute check-in window, leading to lost reservations, and experiencing occasional glitches that disrupt the process. Beyond check-in, 2 out of 10 reviewers highlighted limitations in booking flexibility, specifically noting restrictions on reservation duration and a desire for options like full-day bookings. These users also suggested adding a field to specify the reason for a booking. Concerns about room availability accuracy were also raised by 2 out of 10 reviewers, who observed instances where rooms appeared available in the system but were already occupied, suggesting a need for better real-time occupancy indicators or mechanisms to prevent unofficial use. The user interface design was another area for improvement, with 2 out of 10 reviewers advocating for a modernization to contemporary standards and a less cluttered display. Additionally, 3 out of 10 reviewers proposed various new features to enhance user experience, including the ability to mark "favorite" rooms, a "running late" option to extend reservations, and improved visual cues like room coloring on the map.

Top Quotes

Check-in process

“Check-in - sometimes I miss the 10 min window”

Booking limitations

“Right now I can only book a room for up to 240 minutes. I’d love to have the option to reserve it for the full day if needed.”

Room availability accuracy

“Sometimes a room looks available in Roomzilla, but someone is already using it without booking. It would be great if there were a way to mark it as “occupied” or detect unofficial use.”

Please provide some detailed examples of things that Roomzilla does particularly well.

From 10 reviews | Last Published May 27, 2026

Summary

Roomzilla is frequently recognized for its effective room booking capabilities, with reviewers highlighting several key strengths. A majority of reviewers (5 out of 10) found the system to be easy and intuitive to use, simplifying the process of reserving meeting spaces. This ease of use is complemented by the system's ability to provide real-time updates on room availability, a feature cited by 3 out of 10 reviewers, which helps prevent double bookings and ensures accurate scheduling. Furthermore, the platform's utility is enhanced by its proactive communication features; 3 out of 10 reviewers appreciated the reminders and notifications for reservations. The clear display of room availability and details also contributes to a streamlined booking experience, noted by 3 out of 10 reviewers. These combined features suggest that Roomzilla excels at providing a straightforward and reliable solution for managing meeting room reservations, including flexible options for dynamic needs.

Top Quotes

Ease of Use

“Easy to use”

Real-time Updates

“Updates room bookings automatically - no lag time”

Reminders and Notifications

“Sends reminders”

View All Reviews

Roomzilla Reviews

14 Reviews

Great product

Rating: 10 out of 10

Incentivized

March 6, 2026

Use Cases and Deployment Scope

We only have 2 meeting rooms in the office, so the rooms are always busy. Roomzilla helped us to be on a first come first serve booking basis and no ones 'more important' meeting can over rule that

Pros

Keeps your organised
Easy to use
Sends reminders
Modern and clean website

Cons

A lot is going on on one page
Add a reason you have the room booked
An overrule request button

Likelihood to Recommend

When you book a Teams meeting in with a client, you can book in a room straight away instead of hoping for one to be free when the time comes.

A time less convenient, is when you randomly get a call, you need a room and non or available, or as a manager, you need to have a chat privately and all the rooms are booked.

Verified User

Consultant in Sales (11-50 employees)

Vetted Review

Keeps things simple quick

Rating: 10 out of 10

Incentivized

February 4, 2026

Use Cases and Deployment Scope

We use Roomzilla for booking conference rooms for team meetings. Sometimes we have to book something on the fly when an issue comes up and sometimes we need to extend meetings beyond what we planned for - and Roomzilla makes all kinds of adjustments quick and effortless. It's also very intuitive to understand. For transparency, I received an incentive to review Roomzilla but the opinions expressed are my own.

Pros

Extend meetings that go on longer than expected
Instantly reserve a conference room for sudden needs
Cancels other peoples reservations if they don't show up within a fixed amount of time (I think it's 10 minutes or so)

Cons

Letting users define their "favorite" rooms so they show up at the top
Listing how large each of the conference rooms are (allowed occupancy number)

Likelihood to Recommend

Any shared work space is a great use case for Roomzilla. The only cases where it isn't necessary is when you have a small enough team that you make arrangements amongst yourselves. It especially helps to coordinate in shared work space with people from multiple startups working together by making it easy to coordinate

Verified User

Engineer in Engineering (11-50 employees)

Vetted Review

1 year of experience

Great features and UI Excellent way to reserve rooms for meetings

Rating: 10 out of 10

Incentivized

October 21, 2025

Use Cases and Deployment Scope

We schedule meetings as a team and with partners. We work in a co-work space where there is often a lot of spaces available but sometimes many meetings from other companies already set up. Roomzilla allows us to pre-schedule our meeting so we can be sure to have spaces to meet.

Pros

maps
calendar
UI

Cons

Check-in - sometimes I miss the 10 min window

Likelihood to Recommend

great for recurring meetings on a weekly basis when we don't have to schedule it every week - automatic feature is great.

ALso like how it describves the different features each room has with photo.

Filters for choosing words is great too as we can see what tech is available in each room

Adam Carter

Program Director at TiE Boston (1-10 employees)

Vetted Review

3 years of experience

View profile

Roomzilla is great

Rating: 9 out of 10

October 14, 2025

Use Cases and Deployment Scope

I am a program manager working in a busy office building with tons of shared space. I use Roomzilla to reserve space so that I always have the room I want to work in, before I get to the office. This platform allows me to login, search available rooms and make sure I have the room I need when I need it. I can also view the rooms ahead of time to make sure it has all the features I need.

Pros

Shows available space
Shows the breakdown of each room
Provides a picture of the space
Sends reminders to check-in/remove your reservation.

Cons

The mobile feature needs work.

Likelihood to Recommend

I had a client meeting last week. I was able to search for rooms near the elevator based on size and amenities. Viewing the pictures allowed me to see if it was a sunny space which I find to help when having tough conversations.

Verified User

Administrator in Corporate (1-10 employees)

Vetted Review

2 years of experience

Easy to use at our co-working space

Rating: 10 out of 10

Incentivized

October 14, 2025

Use Cases and Deployment Scope

We use Roomzilla at our co-working space anytime we need to book a conference room. It's really easy to see which conference room is available based on what we need, whether that be video conferencing capabilities or just a small conference room for a quick 1:1. It's offered through the portal that the co-working space uses, so it's pretty seamless to use anytime we need to book a conference room.

Pros

Makes it easy to book a room
Clearly identifies which rooms have technological capabilities
Sends a calendar invite so I can add it to my calendar

Cons

Sometimes I forget to check in the room and I lose the reservation

Likelihood to Recommend

If I know I have a meeting of 6 people and I'm going to need video conferencing capabilities, it's super easy to log on to the portal and figure out which room would be best suited for the meeting that we're going to have.

Verified User

Executive in Corporate (1-10 employees)

Vetted Review

6 years of experience

Great booking system

Rating: 9 out of 10

August 18, 2025

Use Cases and Deployment Scope

I use Roomzila as a room booking service. Every time when I need to use a room for a meeting, I go to Roomzilla, where I can easily see which rooms in my space are available, how to navigate to them and most importantly, can safely and easily book them. The service provides a great flexibility which makes it very easy to use.

Pros

Timetable of meeting rooms
Map of the space
Hassle-free booking

Cons

Colouring of rooms on the map

Likelihood to Recommend

It's greatly suited for a day to day business when you need to book a room. It's hard for me to think of a scenario where it is not well suited.

Verified User

Analyst in Information Technology (51-200 employees)

Vetted Review

1 year of experience

Totally recommend it for coworking spaces

Rating: 10 out of 10

Incentivized

August 12, 2025

Use Cases and Deployment Scope

Great tool for shared spaces - coworking/office services. I'm a frequent user in the Warsaw CIC office - app works well. The design is little outdated, but the interface is clear and user friendly. System works without interruptions - sometimes as I click on tablets to confirm the reservation it gets a little laggy, but nothing to worry about in the long run. I'm confident to say I totally recommend it.

Pros

User friendly design
Simplicity
Speed

Cons

Design (update it to 2025 standards)
Working offline
Notifications (as a frequent user I get flooded with them)

Likelihood to Recommend

Well suits:
Shared spaces, coworkings, serviced offices

Not appropriate:
Small offices, budget solutions (need to provide tablets in rooms require significant investment at the implementation stage)

Mateusz Szczepaniak

Chief of Staff in Marketing at Tidio (51-200 employees)

Vetted Review

2 years of experience

Verified on LinkedIn

Intuitive room blocking tool

Rating: 7 out of 10

Incentivized

August 7, 2025

Use Cases and Deployment Scope

I use Roomzilla to book meeting rooms that are shared among other colleagues and businesses. It allows us to always have a reserved space for customer calls or team calls that have a number of colleagues where we need to whiteboard or brainstorm and don't want to disturb our other colleagues in the office.

Pros

Fairly intuitive to use
Updates in real time
Shows the room details easily so you know what you are booking

Cons

The check in process is often glitchy
Certain rooms get hogged by particular individuals or teams for many days or every recurring day making it impossible for others to use the space as well

Likelihood to Recommend

Well suited for a shared space situation but difficult if you need a dedicated work space. I've found that certain teams will block off rooms that are designated as shared space. This isn't a Roomzilla problem per se but some limits on duration and frequency would be something to consider

Verified User

Employee in Sales (51-200 employees)

Vetted Review

Great easy-to use system

Rating: 10 out of 10

Incentivized

July 14, 2025

Use Cases and Deployment Scope

I use Roomzilla in a shared office building. It's super easy to use and I've never had any issues with it. As someone who's regularly booking 2-3 meeting rooms a day, I'm so glad to have a quick and easy tool to solve the problem of not being able to find a meeting space. 10/10 recommend for anyone to use it!

Pros

Easy to use
Updates room bookings automatically - no lag time

Likelihood to Recommend

Great for teams in a shared office space or that have an entire building where folks need to find and book available meeting spaces.

Katie White

Marketing Manager in Marketing at Proton.ai (51-200 employees)

Vetted Review

1 year of experience

View profile

Great for Productivity and Team Meetings

Rating: 9 out of 10

June 23, 2025

Use Cases and Deployment Scope

I use Roomzilla to book rooms at the CIC whenever I have a meeting, when colleagues are visiting, or just when I need a quiet space to focus and get work done. It makes it super easy to see what rooms are free and reserve one in just a few clicks. I like that I can quickly find a spot that fits what I need (for a one-on-one or just some solo time away from the noise). It solves the hassle of not knowing where to go or worrying if a room is already taken.

Pros

Showing room availability
Self-serve
Update in real time (no double booking)
Email us our reservation detail

Cons

Sometimes a room looks available in Roomzilla, but someone is already using it without booking. It would be great if there were a way to mark it as “occupied” or detect unofficial use.
Right now I can only book a room for up to 240 minutes. I’d love to have the option to reserve it for the full day if needed.
A “running late” feature would be super helpful. If I’m just 5–10 minutes behind, I’d like to be able to click something to keep my reservation from getting canceled.

Likelihood to Recommend

Roomzilla works really well when I need to quickly book a room for a meeting, a last-minute catch-up, or just to have a quiet space to focus. It’s super useful when coworkers are visiting and we want a spot to work together without any hassle. But it’s a bit less helpful when someone takes a room without booking it—it still shows as available, which can be confusing. Also, for longer work sessions or full-day planning, it’s limiting that I can’t reserve a room for more than 240 minutes. A bit more flexibility would make it even better.

Verified User

Employee in Marketing (51-200 employees)

Vetted Review

1 year of experience

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