Smart Event Manager

Smart Event Manager is an event management software solution designed to streamline and automate the event planning and execution process. According to the vendor, it caters to businesses of all sizes, from startups to larger companies. The software is utilized by event management companies, museums and attractions, outdoor and indoor activity centers, catering and hospitality businesses, as well as training centers.

Key Features

Reservations: According to the vendor, the software enables efficient management of event reservations and bookings. It facilitates the creation and sending of professional quotes and invoices, automates the process of generating production lists and schedules, and allows for customization and standardization of reservation processes.

Contacts: The software provides tools to manage contact information for clients, suppliers, and staff. Users can keep track of all communication with contacts in a logbook, categorize contacts into target groups for marketing purposes, and maintain multilingual correspondence with contacts.

Inquiries: Smart Event Manager allows users to capture and manage online inquiries from potential clients. It can automatically generate personalized information documents and streamline the process of following up with inquiries.

Planning: The software offers visualization of facility and resource availability, allowing users to plan staff schedules and assign specific tasks. It also enables the setup of scenarios for different types of events or seasons, and provides notifications for last-minute changes or updates.

Invoicing: Users can generate invoices and track payment status using Smart Event Manager. The software also offers features to manage deposits and payment terms, and integrates with accounting software for seamless financial management.

Reports: The software provides customizable reports for users to analyze their business performance. It allows tracking of revenue, occupancy rates, and profit margins, as well as evaluation of customer satisfaction through online evaluations. Users can also create targeted marketing campaigns based on data insights.

Mobile App: According to the vendor, Smart Event Manager offers a mobile app that allows users to access the software on the go. It provides the ability to view contact information and manage reservations remotely, and keeps users informed with notifications and updates.

Integrations: The software offers integration capabilities with accounting software for seamless financial management. Users can also connect with online payment gateways for secure transactions, and sync data with other systems such as CRM or marketing tools.

Personnel Scheduling: According to the vendor, the software enables efficient assignment of tasks and roles to staff members based on event requirements. It allows users to track staff availability and schedule events accordingly, manage task lists, and track progress. The software aims to optimize resource allocation and minimize labor costs.

Availability Tracking: According to the vendor, Smart Event Manager allows users to track staff availability and avoid scheduling conflicts. Users can input availability preferences and view real-time visibility, ensuring events are scheduled with the right staff members.