Item: Celoxis
Rating: 10
Author: Verified User

Overall Satisfaction with Celoxis

Use Cases and Deployment Scope

We use Celoxis for managing projects in our managed services operations areas (customer-facing projects sometimes but mostly internal projects: training, infrastructure, process improvement, etc) and information security consulting. We were able to integrate Celoxis into a legacy web portal where users enter their daily timesheets. Integration was easy using Celoxis REST API. There are about 60 members of our different teams using Celoxis only through this API-enabled front-end and 10 more who actually have licenses and manage projects from Celoxis itself.

Pros and Cons

Pros

Provides a very useful Gantt view
Has a very customizable workflow module for developing custom applications
Includes a powerful REST API for integration with other technologies and processes
Has a very flexible, customizable dashboard designing capability
Provides out-of-the box project KPIs
Allows for managing project cost, both estimated and real

Cons

It's GUI is not very useful on mobile devices
Doesn't have program or portfolio management features, some can be tailored using custom attributes and workflow apps
Some system catalogs (like customers) should be made available as custom fields

Most Important Features

Gantt modeling
Project baselines and KPIS
REST API
Dashboards and reports
Cost management

Return on Investment

In less than 3 months we got a very clear view of real effort-related project costs
We were able to improve cost estimations for future projects
We also got view of project and individual performance which enabled a change on how we assign objectives and evaluate performance
After 6 months customer satisfaction saw an improvement since we were detecting anomalies in projects faster to take countermeasures

Alternatives Considered

ITM Platform, Asana, Forecast, monday.com and Microsoft Project

I used an evalaution matrix built with input of several stakeholders in the company. In the end the matrix included 100 features (non of them was price related). The matrix was heavily focused on waterfall project management, agile related features were only 5 out of 100 features. Features were labeled as mandatory, required or optional. Products which lacked a mandatory feature (like providing technical support) were disqualified. Then a price vs features evaluation was made and only the products with the best combination were seleced to continue: Celoxis, ITM Platform and Mission Control. A final technical evaluation was made comparing the full evaluation but also the evaluation of only the 40 required features. Overall, Celoxis was the better evaluated (76% vs 65% of the second place), for the 40 required features, Celoxis got 91% against 78% of number 2. In the end we chose Celoxis even when it had higher licensing cost.

Key Insights

Do you think Celoxis delivers good value for the price?

Yes

Are you happy with Celoxis's feature set?

Yes

Did Celoxis live up to sales and marketing promises?

Yes

Did implementation of Celoxis go as expected?

Yes

Would you buy Celoxis again?

Yes

Other Software Used

Cherwell Service Management, Microsoft Teams, Microsoft Power BI, CrowdStrike Falcon Endpoint Protection, SpamTitan Email Security

Likelihood to Recommend

Celoxis is a great option if you are looking for an affordable, easy to use, easy to integrate project manegement solution. It is very powerful for waterfall project management. I evaluated more than 15 platforms and could not find any with a close evaluation in terms of cost-benefit to Celoxis. Of course there are more powerfull tools, for 10 times the price. So far, for project management, there hasn't been a requirement I haven't been able to solve with some work.
It really lacks features for Agile methodologies, even if it provides a Kanban view, so far it doesn't provide and additional agile artifacts. If an organization has already reached a very mature project management practice and needs to improve on program and portfolio management, Celoxis won't provide any useful feature. If the organization has the resources (skills and time mostly) to develop some workflows and customization, it might work but with a limit. Hopefully Celoxis addresses these features in the near future.

Celoxis Feature Ratings

Comments

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Celoxis is a very powerful and affordable tool for project management