Once you go Laserfiche you'll never go back
October 02, 2019
Once you go Laserfiche you'll never go back
Score 10 out of 10
Vetted Review
Verified User
Software Version
Laserfiche Avante
Overall Satisfaction with Laserfiche
Our campus uses Laserfiche to electronically store paper documents. We securely store everything including financial aid documents, documents for international students, admissions documents, employment documents, etc. As is feasible, we are converting from paper documents to online forms using Laserfiche Forms. Some of our online forms are public-facing so that prospective students can complete them. And some of our documents are internally facing so that only students or employees can complete them.
We have been able to dramatically reduce the number of paper forms we use. We have also been able to make those electronic forms more readily available by offices across campus. With the proper access to the Laserfiche Repository, multiple offices across campus search for or navigate to documents either scanned in or created electronically. When documents are stored in the Laserfiche Repository a template of searchable metadata can be attached to it. When we assign student or employee ID numbers to the document, we use processes in Laserfiche and that ID number to retrieve the rest of the desired data from our database. This has shortened the processing time on documents and takes out a great deal of the error opportunities.
We have been able to dramatically reduce the number of paper forms we use. We have also been able to make those electronic forms more readily available by offices across campus. With the proper access to the Laserfiche Repository, multiple offices across campus search for or navigate to documents either scanned in or created electronically. When documents are stored in the Laserfiche Repository a template of searchable metadata can be attached to it. When we assign student or employee ID numbers to the document, we use processes in Laserfiche and that ID number to retrieve the rest of the desired data from our database. This has shortened the processing time on documents and takes out a great deal of the error opportunities.
- It allows us to store multiple types of document formats to the repository. Nearly any type of document can be stored.
- Allows us to print using a Laserfiche print driver and it stores what we print to the repository. Think emails, copies of letters, copies of contracts, etc.
- We use Laserfiche Forms to create online forms that we can route from office to office for multiple approvals before it's final acceptance.
- We use Laserfiche QuickFields to scan in documents and process them as a batch. We have processes now that take single page documents, OCR's them for a student ID, and stores the ID with the document so that the next process can use it for a lookup. We also have QuickFields processes that take a single file of, sometimes, hundreds of multi-page documents that were printed into Laserfiche and splits into individual multi-page documents, OCR's the ID from the page, and stores it in the student's online file. All this without intervention from the end-user.
- They really don't have any formal training that I'm aware of. From an end-user, it can be learned fairly quickly. But as a creator of forms and workflows, there isn't much training documentation available.
- When a document arrives and we scan it, we don't have to enter all the associated data for it. That is done automatically by workflows that we have created. The actual physical handling of documents has gone way down. The time it takes to process a document has significantly decreased.
- We also don't have to store those paper documents anywhere. Once they are scanned then they are shredded. Many times now they arrive in electronic form from the customer so we never see the paper form at all.
Do you think Laserfiche delivers good value for the price?
Yes
Are you happy with Laserfiche's feature set?
Yes
Did Laserfiche live up to sales and marketing promises?
I wasn't involved with the selection/purchase process
Did implementation of Laserfiche go as expected?
I wasn't involved with the implementation phase
Would you buy Laserfiche again?
Yes