The collaboration software for collaboration teams in an Office environment
August 17, 2018

The collaboration software for collaboration teams in an Office environment

Julio A Rivas | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User

Overall Satisfaction with MS SharePoint

SharePoint is used by the Engineering department of my company, and it is very interesting to have a focused web page to search all the documents we're working on in any moment. Our staff is invited to collaborate on production of all the documents we need to complete on-schedule. With this process, we learned to save the files on the OneDrive cloud with order and efficiency. This helped us save time, as opposed to working on just one file and reviewing it. To work with this product, we have Office 365 for E3. Most of the documents are managed with MS Word and Excel, for use in the office, and when sent are saved as PDFs.

Pros

  • Staff collaboration is very easy
  • Saving on the OneDrive and on the computer
  • Focuses the collaboration team on one web page
  • Allows you to note the scheduled time and control of delivery
  • Allows you to notice which documents are left that need to be finished or reviewed
  • Allows you to notice the schedule completion and administrative communications

Cons

  • The installation of the software needs an IT specialist; the software should be more user friendly for the price
  • On a daily basis, we use a minimal part of what we see on the specifications; it needs to be more easy to use for some functions
  • Some clients have other email accounts besides outlook, and with them is a little difficult to share some information that needs some feedback
  • Allows us to deliver a whole project in less time than planned
  • The collaboration is more efficient on the focus page working space
  • We recommend our clients to use the same tools that we are using for the project
The MS SharePoint has several advantages in the sense of creating a team of collaborators and a focused web page, where we can find all the information about any project we are working on, along with a calendar and the project schedule. These aspects are very important in order to keep everyone informed and oriented to the goal. The news page and calendar is one of the most important pages on the site in terms of project development, because this help us to keep track of the documents to be delivered, and the plans and reviews required for quality standard.
The most well suited scenario is when we are working on a project and all the collaborators are doing their particular projects based on the engineering business. Everyone of them participates on the project and edits every one of the documents needed to complete it, even with the final reviewing. The least appropriate scenario is when the collaborators are working on a remote basis, so the access to the cloud doesn't give the same effect--the files can't be opened and appreciated with their full graphics and formatting. This aspects depends on the Office software each person is using on their own computers.

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