A no-brainer for basic task management
Josh Summerhays | TrustRadius Reviewer
December 20, 2018

A no-brainer for basic task management

Score 9 out of 10
Vetted Review
Verified User
Review Source

Overall Satisfaction with Todoist

Todoist is used by my department, Product and Marketing. We're using the free version as a basic task manager in conjunction more spreadsheet-based project management tracking. It allows us to stay on top of the minute of our projects more easily (grouping them by project in Todoist) and calendar them effectively but flexibly.
  • It's really easy to create new tasks, categorize them, and schedule them. The scheduling is also very flexible. If I don't get everything on my list done for the day (let's be honest, that happens most of the time), it's easy to quickly reschedule my remaining tasks for the next day or the next week.
  • Todoist has really solid apps for desktop and mobile. I use the apps for Mac OS and Android. They sync quickly and the design and usability between the two is very similar. I didn't have to learn drastically different flows to be able to use them both.
  • Notifications are appropriately persistent. I get a mobile push notification everyday of how many tasks I have that are due (or overdue as the case may be). It holds me to account and forces me to deal with the tasks I have on my list, whether to complete them or reschedule them.
  • Nice integration with Slack. I like the ability to set myself tasks from Slack since I'm in that interface quite a bit at work.
  • Add more functionality to the Slack integration. I would love to pull up my task list using a Slack command and check off completed items there. Even if I couldn't mark items off, I would still love to be able to pull up my task list for the day from within Slack. Currently, I think the only thing I can do is create new tasks.
  • Organizing project folders is pretty tricky. When I was setting up sub-folders, they would get all out of order very easily. It took me a while to figure out where to drag and drop a folder if I wanted to roll it up under a top-level folder.
  • I would love a calendar view of my tasks, so I can see which days have a certain number of tasks and plan accordingly. The list view is fine, but the calendar grid would be useful for planning and cross-referencing with my Google Calendar schedule.
  • It is difficult to quantify the impact on our business, but I have noticed a huge increase in my personal time efficiency by using Todoist to manage my task list. It takes very little time to add a new task in the moment it comes to me and to account for my task list throughout the day. If I have to reschedule certain tasks, I can do that in seconds.
Todoist is a no-brainer tool if you're looking for a task manager and you're not sure if you're ready to pay yet. The free tool is very powerful and provides great functionality. It's easy to learn the basics very quickly and offers flexibility for a power-user like a Getting Things Done practitioner.

It compares favorably with other tools in it's space for collaboration as well. Assigning tasks to others is easy, including from within the Slack integration.

Todoist Feature Ratings

Task Management
Team Collaboration
Support for Agile Methodology
Support for Waterfall Methodology
Email integration
Mobile Access