Task Management Software

Task Management Software Overview

Task management software allows employees within an organization to collaborate with one another, simplifying their daily workflow. It is especially useful for those who are working on large or multi-stage projects.

Task management software helps users manage daily tasks or smaller projects. In comparison, project management software is capable of managing larger and more complex projects.

Task management software enables businesses and individual users to effectively manage the timeline of the projects, assignments, or smaller tasks. It helps keep track of project milestones, project roadblocks, and resource allocation. This software also provides an estimated timeline and due date for the project.

Task management software plays a key role in facilitating communication among participants and stakeholders. Managers and supervisors can identify comments, concerns, and suggestions, while employees can ask questions— all within one platform. Built-in notifications and reminders ensure that employees don’t miss task deadlines.

Project management software is often used by project managers, team members, or external resources involved in a project. It is related to Project Portfolio Management Software, which offers comprehensive solutions that are designed for enterprises. Some products fit into both categories.

Top Rated Task Management Products

TrustRadius Top Rated for 2022

These products won a Top Rated award for having excellent customer satisfaction ratings. The list is based purely on reviews; there is no paid placement, and analyst opinions do not influence the rankings. Read more about the Top Rated criteria.

Task Management Software TrustMap

TrustMaps are two-dimensional charts that compare products based on trScore and research frequency by prospective buyers. Products must have 10 or more ratings to appear on this TrustMap.

Task Management Products

(1-25 of 82) Sorted by Most Reviews

The list of products below is based purely on reviews (sorted from most to least). There is no paid placement and analyst opinions do not influence their rankings. Here is our Promise to Buyers to ensure information on our site is reliable, useful, and worthy of your trust.

monday.com

monday.com Work OS is an open platform designed so that anyone can create the tools they need to run all aspects of their work. It includes ready-made templates or the ability to customize any work solution ranging from sales pipelines to marketing campaigns, CRMs, and project tracking.…

Key Features

  • Task Management (1216)
    92%
    9.2
  • Team Collaboration (1200)
    91%
    9.1
  • Resource Management (1051)
    82%
    8.2
Wrike

Wrike

Customer Verified
Top Rated

Wrike is a project management and collaboration software. This solution connects tasks, discussions, and emails to the user’s project plan. Wrike is optimized for agile workflows and aims to help resolve data silos, poor visibility into work status, and missed deadlines and project…

Key Features

  • Task Management (202)
    88%
    8.8
  • Team Collaboration (200)
    86%
    8.6
  • Scheduling (188)
    79%
    7.9
Airtable

Airtable is a project management and collaboration platform designed to enable content pipelines, product management, events planning, user research, and more. It combines spreadsheet,database, calendar, and kanban functionality within one platform.

Key Features

  • Team Collaboration (204)
    89%
    8.9
  • Task Management (186)
    85%
    8.5
  • Resource Management (182)
    83%
    8.3
Trello

Trello

Customer Verified
Top Rated

Trello from Atlassian is a project management tool based on a Kanban framework. Trello is ideal for task-management in a to-do list format. It supports sharing boards and cards across users or teams. The product offers a free version, and paid versions add greater automation,…

Key Features

  • Task Management (192)
    93%
    9.3
  • Team Collaboration (188)
    91%
    9.1
  • Mobile Access (170)
    89%
    8.9
Asana

Asana

Customer Verified
Top Rated

Asana is a web and mobile project management app. With tasks, projects, conversations, and dashboards, Asana lets an entire team know who's doing what by when, enabling workload balancing. Users can also add integrations for GANTT charts, time tracking and more.

Key Features

  • Task Management (153)
    88%
    8.8
  • Team Collaboration (152)
    85%
    8.5
  • Scheduling (139)
    79%
    7.9
Smartsheet

Smartsheet

Customer Verified
Top Rated

Smartsheet is an online project management and collaboration tool. It includes automated alerts, instantaneous updating and sharing across team members, resource management, nested tasks organized in a hierarchy, a Gantt chart view, exportable and automated reports, and integration…

Key Features

  • Task Management (117)
    86%
    8.6
  • Team Collaboration (113)
    86%
    8.6
  • Scheduling (103)
    86%
    8.6
Teamwork

Teamwork

Customer Verified
Top Rated

Teamwork is a project management platform built specifically for client work. It helps users deliver work on time and on budget, eliminate client chaos, and understand profitability, in one platform. Teamwork’s customers track and manage their projects with a suite of integrated…

Key Features

  • Task Management (80)
    90%
    9.0
  • Gantt Charts (71)
    85%
    8.5
  • Document Management (71)
    77%
    7.7
Todoist: To-Do List & Task Manager

Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom…

ClickUp

ClickUp

Customer Verified
Top Rated

ClickUp brings all work into one place. Whether the user is proofing ads or working on sprints, ClickUp is designed to be fully customizable for every type and size of team. Built for teams of all sizes and industries, ClickUp’s features allow teams to keep everything from design…

Key Features

  • Task Management (52)
    91%
    9.1
  • Team Collaboration (52)
    84%
    8.4
  • Document Management (46)
    75%
    7.5
Kintone

Kintone

Customer Verified
Top Rated

Kintone is a customizable digital workplace platform that lets the user manage data, tasks, and communication in one central place. Over 23,000 customers use Kintone’s no-code platform with more than 1.5 million database and workflow applications custom built for their businesses.…

Key Features

  • Drag-and-drop Interfaces (36)
    95%
    9.5
  • Platform Scalability (36)
    89%
    8.9
  • Platform User Management (35)
    88%
    8.8
Citrix Podio

Podio is a cloud-based platform for organizing team communication, business processes, and reporting in project management workspaces; also it may be used as a light CRM platform. It enables workflow automation and integrations. It includes a free version and paid packages with additional…

Key Features

  • Task Management (23)
    90%
    9.0
  • Workflow Automation (24)
    89%
    8.9
  • Team Collaboration (25)
    87%
    8.7
Notion

Notion

Customer Verified
Top Rated

Notion aims to present users with an all-in-one workspace — for notes, tasks, wikis, and databases, from Notion Labs in San Francisco.

Key Features

  • Document collaboration (18)
    93%
    9.3
  • Task Management (17)
    85%
    8.5
  • Search (18)
    78%
    7.8
Google Tasks

Google Tasks

Customer Verified
Top Rated

Google Tasks, also available via a mobile app, aims to allow users to manage, capture, and edit tasks from anywhere, at anytime, with to-dos that sync across all devices. Integrates with Gmail and Google Calendar.

TimeCamp

TimeCamp

Customer Verified
Top Rated

TimeCamp is cloud based, multi-platform (Windows, Mac, Linux, iOS, Android) time tracking and invoicing software.

Microsoft Planner

Microsoft Planner

Customer Verified
Top Rated

Microsoft Planner is presented as a solution to organize teamwork with intuitive, collaborative, visual task management. With it, users can create Kanban boards using task cards with files, checklists, and labels. Users can collaborate in Planner and Microsoft Teams and check visual…

Jira Work Management (Jira Core)

Jira Core is Atlassian's general purpose business and project management tool available to smaller companies or teams and designed to suit a variety of purposes (e.g. marketing planning, product roadmap, etc.). In Jira Core, Workflows define process and enable teams to track tasks.…

Key Features

  • Team Collaboration (15)
    91%
    9.1
  • Task Management (15)
    89%
    8.9
  • Resource Management (15)
    85%
    8.5
Flow

Flow Technologies in British Columbia offers the Flow task management app, featuring a range of tools like kanban board, checklist, timeline, and other features for tracking projects from start to finish.

Key Features

  • Team Collaboration (7)
    100%
    10.0
  • Task Management (7)
    95%
    9.5
  • Mobile Access (7)
    55%
    5.5
We360.ai

We360.ai is an Employee engagement tool for business leaders and managers to boost their employee productivity and engagement in their organizations by providing factual workspace analytics to make better and well informed decisions. Hosted on AWS cloud , where data is encrypted.…

Jobber

Jobber is field service management software from the company of the same name in Edmonton, Alberta.

StoriesOnBoard

StoriesOnBoard is a holistic product management tool powered by user feedback. Through collecting user and customer feedback into a single repository and sorting it based on custom rules and collaborating with stakeholders to form actionable feature ideas from them, users can make…

FORM MarketX (formerly GoSpotCheck)

FORM MarketX (formerly GoSpotCheck) enables brands to streamline their sales and merchandising team's surveys, audits and reports through mobile data collection. Companies can arm their teams with GoSpotCheck's mobile app to get real-time information about merchandising, product…

Virola Messenger

Virola Messenger is a corporate messenger for secure team collaboration. Both self-hosted and cloud Virola servers are available. Main features:private chat roomsgroup chat rooms (topic channels) file transfer file storagecontinuous voice meetingslive avatarsissue tracking screen…

Profit.co

Profit.co headquartered in Fremont offers Profit, an Objectives & Key Results (OKRs) software integrated with task and performance management directed toward 360-degree organization governance for accelerated growth while maintaining the best work culture.

PAZO

PAZO assists businesses in ensuring that their daily routine activities are carried out, to invest time saved on other business processes. The cloud-based app automates pen and paper-based processes of checklists filing and issues/snags management. With a user dashboard, businesses…

Quire

Quire is a visual collaboration platform that enables task and project management. It allows users to visualize their workflows and improves real-time collaboration.

Learn More About Task Management Software

What is Task Management Software?

Task management software allows employees within an organization to collaborate with one another, simplifying their daily workflow. It is especially useful for those who are working on large or multi-stage projects.

Task management software helps users manage daily tasks or smaller projects. In comparison, project management software is capable of managing larger and more complex projects.

Task management software enables businesses and individual users to effectively manage the timeline of the projects, assignments, or smaller tasks. It helps keep track of project milestones, project roadblocks, and resource allocation. This software also provides an estimated timeline and due date for the project.

Task management software plays a key role in facilitating communication among participants and stakeholders. Managers and supervisors can identify comments, concerns, and suggestions, while employees can ask questions— all within one platform. Built-in notifications and reminders ensure that employees don’t miss task deadlines.

Project management software is often used by project managers, team members, or external resources involved in a project. It is related to Project Portfolio Management Software, which offers comprehensive solutions that are designed for enterprises. Some products fit into both categories.

Task Management Software Features

Task management software may include some or all of the following features:

  • Task checklists
  • Updates & reminders
  • Resource management
  • Gantt charts
  • Kanban boards
  • Scheduling
  • Workflow automation
  • Team collaboration
  • Document management
  • Timesheet tracking
  • Email integration
  • Mobile Application

Task Management Software Comparison

Before purchasing a new task management software, there are a few key things to consider:

  • Simplicity: Task management software is designed to simplify file sharing, collaborating, and keeping track of to-do lists. Ensure that the product has a user-friendly interface and a reasonable learning curve.
  • Business Size: The size of your organization should play a role in selecting task management software. Some products are designed to accommodate a limited number of users, and they wouldn’t be ideal for a larger company.
  • Customization: You should determine if the software provides flexibility in customization. Customizable features are more practical and appealing for users across the board.

Pricing Information

Most vendors charge a monthly fee per user. Basic subscriptions, often designed for smaller teams, can range from $8/user/month to $25/user/month. Higher-tier plans, particularly those designed for enterprises, have less visibility in pricing. Some vendors charge a monthly fee for an entire organization, rather than on a per-user basis. Enterprise or bundled plans can cost anywhere from $99/user/month to a flat fee of $549/month.

Related Categories

Frequently Asked Questions

What is task management software?

Task management software packages tools for workflow administration, assisting with estimations, scheduling, tracking dependencies, allocating resources, and marking milestones.

What type of software manages task dependencies and timelines?

While task management software is the best type of software for managing task dependencies and timelines, project management software, calendaring software, and workflow software also often provide similar capabilities. Some users find that project management software is sufficiently granular, but people who struggle with keeping track of their daily tasks may benefit from using a separate, dedicated tool for tracking their tasks.

What are workload management tools?

Workload management tools are designed to help managers and their teams track various dimensions of business objectives. They provide support in various ways, like with resource management or enabling clarification of staff allocation processes, therefore aiding with workforce agility.

Similarly, automation software can organize tasks based on employee capabilities or your staffing capacity, increase back-office output, and facilitate prioritization. Anticipating problems by identifying trends, such as extra staffing needs, also becomes simplified as tracking systems can provide insights into employee work patterns.

Does Google offer a free task management software?

Google's free task management tool is called Google Tasks. It is available as a standalone mobile app and can be used via Gmail on desktop.