Use of Wufoo in Higher Education
March 05, 2014

Use of Wufoo in Higher Education

Kira Stone | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User

Overall Satisfaction

Originally, Wufoo was utilized within the context of Leadership Development and Student Activities at Ursinus College to help students register their student organizations on campus, submit budget information, propose programming ideas, etc. Wufoo allowed for a quick and intuitive information student submission and I was able to extract submitted information for analysis purposes. Over time, I could see how the requested budget of an organization has increased or decreased and why (maybe they are holding more events off campus now and need additional transportation funds). I also had all information about organization presidents, vice-presidents, treasurers, and so forth in one comprehensive file. I liked that I was able to log into Wufoo and browse survey entries on their website for updated information in real time so I took this to other offices.

Now, Wufoo is used across the entire campus to help alumni register for events, new student orientation, and other endeavors in higher education. Additionally, students and faculty are able to submit requests for AV equipment for their events ("I would like two microphones and a speaker at this building for this time period.") The Facilities office uses Wufoo for purposes similar to this one and now better manage requests for meetings and presenters. Overall it has streamlined processes and helped maintain a cohesive, organized campus atmosphere.
  • One can log into their website and view survey results in real-time. In the morning, maybe 50 student organization submitted their budget requests for the semester, but by the afternoon that number has grown to 100. You can see who has submitted information and who has yet to submit information.
  • Extracting the data into Excel is a huge advantage of Wufoo. I was able to pull the data and track budget info over time. Additionally, I had huge databases of student e-mail addresses so I could directly e-mail organization leaders.
  • The actual form-building process is incredibly easy and intuitive. It took me about an hour of playing around with it to learn about all the basic utilities. In another hour I learned about simple CSS code that I could use to customize my surveys even more. The interface is very point-and-click so anyone can learn this quickly.
  • The forms are simple to fill out! Simpler, streamlined processes leads to better results and increased efficiency overall.
  • Add more drag-and-drop options so that moving form fields while form-building is easier. :)
  • Increased organization of student information. Before we had students submit hard copies of registration and budget requests. These often got misplaced or lost. Now we have electronic databases that we can save to our computers and access within seconds.
  • The campus is unified in use of Wufoo. All offices use Wufoo so many people have the familiarity in form-building and its implementation. Students and faculty are able to quickly enter information from a computer, smart phone, etc.
  • More participation. We didn't have to track down students to get their information. They're more likely to submit it because they can do it electronically and very quickly. Students are busy and have many projects going on simultaneously. Wufoo was the perfect solution to achieving cooperation in working toward college goals.
Wufoo has a free trial with limited, introductory form-building capabilities so it was easy to produce a presentation that I could share with Todd and the remainder of campus at no cost. Once I showed them how simple it was to create a form that students and faculty could fill out in minutes, they were convinced that it would be a worthwhile undertaking to actually purchase a paid version. :)
Now that most offices are using it at Ursinus, it's likely that they will keep using it due to the fantastic results it has produced. It is my understanding that Wufoo is a pretty cost-effective way to manage student and faculty information and now that it is integrated into the daily processes of Ursinus, I don't see why they would suddenly decide to pursue any other option.
Wufoo is best suited for simpler endeavors. For example, "Register your student organization, list its President, Vice-President, Treasurer, and all e-mail addresses of leaders and members" or "Register for New Student Orientation: How many family members will be accompanying you? What are their names?" When we used these forms, we had to use Paypal in addition to the form because at the time there wasn't an option for users to pay (say, for lunches at the event). The forms are probably less suited to more intricate quantitative entries. Excel would be a better option here.