What users are saying about

ActiveCollab

18 Ratings

Flow

5 Ratings

ActiveCollab

18 Ratings
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Score 7.8 out of 101

Flow

5 Ratings
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Score 8.1 out of 101

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Likelihood to Recommend

ActiveCollab

Scenarios where ActiveCollab works well1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy.2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote.4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page.5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etcScenarios where ActiveCollab did not work well1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that.2) Sorting capability is not their under invoicing3) It did not work well for larger teams4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo

Flow

This seems to be a great fit for small teams as the at-a-glance approach works wonders for breaking up the vast amount of projects. You can add subtasks as well to keep the high-level folders at a minimum. Not sure how well it will do in an asset-heavy (i.e. agency) setting. Need to test that functionality more.
No photo available

Feature Rating Comparison

Project Management

ActiveCollab
7.4
Flow
6.9
Task Management
ActiveCollab
9.3
Flow
8.7
Resource Management
ActiveCollab
7.5
Flow
7.0
Gantt Charts
ActiveCollab
6.1
Flow
5.5
Scheduling
ActiveCollab
6.5
Flow
7.0
Workflow Automation
ActiveCollab
7.0
Flow
7.5
Team Collaboration
ActiveCollab
8.6
Flow
8.7
Support for Agile Methodology
ActiveCollab
6.7
Flow
7.0
Support for Waterfall Methodology
ActiveCollab
7.0
Flow
5.0
Document Management
ActiveCollab
8.9
Flow
8.0
Email integration
ActiveCollab
8.0
Flow
6.5
Mobile Access
ActiveCollab
6.8
Flow
7.3
Timesheet Tracking
ActiveCollab
8.5
Flow
7.0
Change request and Case Management
ActiveCollab
5.3
Flow
6.0
Budget and Expense Management
ActiveCollab
7.1
Flow
6.0

Professional Services Automation

ActiveCollab
6.3
Flow
7.5
Quotes/estimates
ActiveCollab
5.8
Flow
8.0
Invoicing
ActiveCollab
6.6
Flow
8.0
Project & financial reporting
ActiveCollab
7.7
Flow
6.0
Integration with accounting software
ActiveCollab
5.1
Flow
8.0

Pros

  • Its billing & invoice feature worked pretty well for T&M teams. ActiveCollab version 5, the current version, allows you to directly track time to tasks using the Timer app and later create invoices based on those time entries. Their statuses will change through phases, as you are pending payment, or after they are set as paid.
  • Here cost can be easily assigned to each team member, Team members can start the timer after they start their work, then allows you to export the time records of team members making it easy to complete the billing.
  • File sharing feature is very useful for distributed teams as we can we can easily share files, screenshots.
  • Also ActiveCollab ability to connect to Google docs, attach images and link to web pages make it unique from other project management tools.
  • AC easily allows you to track your daily tasks & serves reminder if miss on the targets defined by giving daily / weekly reminders regarding tasks and any that have gone over due dates.
  • ActiveCollab is quite easy to use. With just a few clicks, you can create a new project.
  • The dashboard and options are easy to see and it is well laid out.
  • Here user have an opportunity to select the number of emails they receive from ActiveCollab and for some email providers, such as Gmail grouping is enabled. So rather than getting multiple mails, it send you a summary of all the daily notifications in one mail.
  • It allows users to upload several files at once on task comments, and if you are set with the owner role, or have the member role but are a project leader, you have a Batch Edit option available on project level. This allows you to edit multiple tasks at once and change all the details on them, such as assignee, due dates, labels, importance, and more.
Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo
  • Project management
  • Traffic controlling for designers
  • Reminders
Chloe Sayers profile photo

Cons

  • It does not provide support to scaled agile frameworks like SAfe which is there for Rally & Agilecraft.
Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo
  • Better integration with Google Calendar -- it could be a bit clunky
  • The mobile app didn't have as much functionality as one would like - you had to download two apps to access the features used on a desktop version
Chloe Sayers profile photo

Alternatives Considered

We chose Active Collab overall because we liked its easy to use user interface, project management suite and agency/vendor/client interaction capabilities. We also chose it primarily because it was offered as a web-based platform that offered very clean and easy mobile access for our off-site users as well as clients and third-party vendors. Mavenlink and Basecamp, at the time, were more suited to specifically be used for project management on a more granular scale for project managers, not necessarily the whole team, including vendors and clients collaboration.
Jorden Beatty profile photo
Asana and Freedcamp are similar, but I feel Flow is easier to hit the ground running with. Add a strong mobile component (apps) and great customer support I feel they are doing PM software the right way. However, Asana is huge and constantly adding features, so over time the big players may easily address their pain points. There are so many similar programs like this now.
No photo available

Return on Investment

  • It has saved us a TON of money (literally thousands) in project management software.
  • It has helped us gain clients because we can show them the template of what they will see and give them access to it. When others don't have software that does this.
  • Positive impact on ROI based on the time it's saving compared to our previous PM software.
Chris Lesner profile photo
  • Flow has increased employee productivity
  • Flow keeps projects from falling through the cracks
  • Flow automates task creation
Chloe Sayers profile photo

Pricing Details

ActiveCollab

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
ActiveCollab Editions & Modules
ActiveCollab
On-premise Edition
Self-Hosted Plan
$9991
1. license
SaaS Edition
5
$251
30
$992
60
$1993
Infinte
$2994
15
$495
1. 5 members per month
2. 30 members per month
3. 60 members per month
4. Infinite members per month
5. 15 members per month
Additional Pricing Details

Flow

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
Flow Editions & Modules
Flow
Additional Pricing Details