ActiveCollab vs. MindManager

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
ActiveCollab
Score 4.1 out of 10
N/A
Active Collab is a project management solution built around features such as task management, collaboration, time tracking, and invoicing.
$8
per member/per month
MindManager
Score 8.8 out of 10
N/A
MindManager is a mind mapping and project management tool that aims to boost users’ productivity. It is designed to facilitate a wide range of project types, and includes cross-platform functionality and 3rd party integrations.
$105
per year
Pricing
ActiveCollabMindManager
Editions & Modules
ActiveCollab Project Management
$8
per member/per month
Self-Hosted Plan
$999.00
license
MindManager for Microsoft Teams
$105
per year
Annual Subscription
$179
per year
Organizations
Contact sales team
Offerings
Pricing Offerings
ActiveCollabMindManager
Free Trial
YesYes
Free/Freemium Version
YesNo
Premium Consulting/Integration Services
YesYes
Entry-level Setup Fee$6.25 per member, per month, annual billingNo setup fee
Additional Details
More Pricing Information
Community Pulse
ActiveCollabMindManager
Top Pros

No answers on this topic

Top Cons

No answers on this topic

Features
ActiveCollabMindManager
Project Management
Comparison of Project Management features of Product A and Product B
ActiveCollab
3.7
13 Ratings
68% below category average
MindManager
-
Ratings
Task Management5.812 Ratings00 Ratings
Resource Management1.08 Ratings00 Ratings
Gantt Charts3.07 Ratings00 Ratings
Scheduling1.011 Ratings00 Ratings
Workflow Automation7.01 Ratings00 Ratings
Team Collaboration6.413 Ratings00 Ratings
Support for Agile Methodology7.07 Ratings00 Ratings
Support for Waterfall Methodology7.01 Ratings00 Ratings
Document Management3.08 Ratings00 Ratings
Email integration4.09 Ratings00 Ratings
Mobile Access1.410 Ratings00 Ratings
Timesheet Tracking2.09 Ratings00 Ratings
Change request and Case Management1.08 Ratings00 Ratings
Budget and Expense Management2.07 Ratings00 Ratings
Professional Services Automation
Comparison of Professional Services Automation features of Product A and Product B
ActiveCollab
5.7
8 Ratings
26% below category average
MindManager
-
Ratings
Quotes/estimates6.97 Ratings00 Ratings
Invoicing6.96 Ratings00 Ratings
Project & financial reporting1.07 Ratings00 Ratings
Integration with accounting software7.94 Ratings00 Ratings
Mind Mapping
Comparison of Mind Mapping features of Product A and Product B
ActiveCollab
-
Ratings
MindManager
7.8
4 Ratings
10% above category average
Cross-Platform Compatibility00 Ratings6.73 Ratings
Customizable Templates00 Ratings8.73 Ratings
Import and Export Options00 Ratings7.84 Ratings
Real-time Collaboration Tools00 Ratings5.94 Ratings
Drag-and-Drop Capabilities00 Ratings8.24 Ratings
Notes and Attachments00 Ratings9.04 Ratings
Color and Style Customization00 Ratings7.14 Ratings
Presentation Mode00 Ratings7.44 Ratings
Integration with Task Management00 Ratings8.64 Ratings
Mind Map Revision History00 Ratings8.54 Ratings
Best Alternatives
ActiveCollabMindManager
Small Businesses
Stackby
Stackby
Score 9.6 out of 10
SmartDraw
SmartDraw
Score 6.1 out of 10
Medium-sized Companies
Quickbase
Quickbase
Score 9.2 out of 10
Freehand by InVision
Freehand by InVision
Score 7.7 out of 10
Enterprises
Quickbase
Quickbase
Score 9.2 out of 10
Miro
Miro
Score 9.0 out of 10
All AlternativesView all alternativesView all alternatives
User Ratings
ActiveCollabMindManager
Likelihood to Recommend
3.5
(13 ratings)
8.9
(198 ratings)
Likelihood to Renew
-
(0 ratings)
8.7
(22 ratings)
Usability
-
(0 ratings)
7.6
(16 ratings)
Availability
-
(0 ratings)
8.2
(5 ratings)
Performance
-
(0 ratings)
8.2
(4 ratings)
Support Rating
7.1
(3 ratings)
4.4
(14 ratings)
Online Training
-
(0 ratings)
6.4
(1 ratings)
Implementation Rating
-
(0 ratings)
7.3
(4 ratings)
Configurability
-
(0 ratings)
8.2
(3 ratings)
Ease of integration
-
(0 ratings)
3.6
(2 ratings)
Product Scalability
-
(0 ratings)
8.2
(4 ratings)
Vendor post-sale
-
(0 ratings)
9.1
(3 ratings)
Vendor pre-sale
-
(0 ratings)
9.1
(3 ratings)
User Testimonials
ActiveCollabMindManager
Likelihood to Recommend
ActiveCollab
Scenarios where ActiveCollab works well 1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy. 2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote. 4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page. 5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etc Scenarios where ActiveCollab did not work well 1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that. 2) Sorting capability is not their under invoicing 3) It did not work well for larger teams 4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












Read full review
Alludo
MindManager is great in big change projects where a lot of meetings and decisions are being made over time. In that scenario there are likely a lot of other apps supporting dev, testing, etc. But MM is still more like Six Sigma than anything else in the market and there are still a lot of big companies with SS-like cultures where a strong core tool gets more buy-in. I think it's less valuable for shorter term projects.
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Pros
ActiveCollab
  • Great for project and task assignments, project workflow and communications.
  • Solid web-based platform that doesn't require software downloads, also includes great mobile platform.
  • Great reporting tools for managing billing, estimating, project workflow and other essential project details.
  • Allows for both the agency and its clients to interact on a single platform using role-specific permissions.
Read full review
Alludo
  • Outlining
  • Connecting/organizing similar items/ideas, etc.
  • Helping me stay focused on the big picture of my novel instead of getting lost in the minutia.
  • Helping me move from the big picture to the details when I need to.
  • Organizing my daily/weekly/monthly/annual work projects.
Read full review
Cons
ActiveCollab
  • It isn't possible to set members of staff as part time, so if someone is unavailable on certain days you must manually enter them as OOO every single day that they are not in, that other teammates work. Hours also can't be edited individually - everyone is treated as working the same hours in a day, rendering capacity planner useless for flexi working teams
  • Subtasks cannot be assigned their own hours and deadlines, meaning the To Do list view can't be seen in actual date order and capacity planner does not reflect all time allocated to an individual's schedule unless every task is set up as a separate task rather than subtask
  • There is no way to see all tasks of a certain type across multiple campaigns (e.g all copywriting tasks vs all technical tasks) - support team suggested exporting data and making spreadsheets
  • Kanban view isn't available for people's own task lists ('board' view here shows a list)
  • Not possible to have one task be assigned to more than one person
  • Notifications are not sent when tasks are updated, so you have to leave comments and tag people each time
Read full review
Alludo
  • It can be difficult to print your mind map in a font that is large enough to easily read.
  • Certain features for first-time users are a bit daunting and there is a slight learning curve.
  • The help options can be enhanced.
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Likelihood to Renew
ActiveCollab
No answers on this topic
Alludo
I feel the main issues of the old Mindjet seem to be gone with the
Corel purchase. With the huge advance of sharing via browser HTML even 1
user can affect many. And, actually, using MM kind of forced my rigid
brain to rethink how I categorize and classify information/projects.
The
idea of paying $69USD for an annual cost is more than fair and a great
model for Corel/Mindjet to keep rolling out improvements!
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Usability
ActiveCollab
No answers on this topic
Alludo
MindManager is very intuitive. The user interface is not cluttered and the ribbon icons are easy to understand. Several excellent "how-to" videos are available on the MindManager site as well as on YouTube. MindManager starts quickly and the user interface is very responsive. Launching other programs from MindManager such as Excel is very fast and issue free. The browsing feature is lightning fast. The drag-and-drop capability is also very fast and reliable.
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Reliability and Availability
ActiveCollab
No answers on this topic
Alludo
Almost perfect.
Read full review
Performance
ActiveCollab
No answers on this topic
Alludo
The application is quick and responsive. We are able to produce mindmaps and reports with ease. The program is not complicated at all and integrates well with software and programs like Microsoft Outlook and Teams, which we truly appreciate.
Read full review
Support Rating
ActiveCollab
We have not required support for ActiveCollab as it works pretty seamlessly. We didn't have any issues with using the platform or with any billing issues. The self-service aspect of the platform is robust and easy to navigate so we have not encountered any errors that required assistance from the support team.
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Alludo
I have called technical support a few times. During the COVID Crisis, I called a few times repeatedly due to a rush request. The technical support guy called me back in minutes. He somehow knew that I had called repeatedly and wanted to make sure my issue was resolved immediately
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Online Training
ActiveCollab
No answers on this topic
Alludo
The videos are not well categorized...I had to do a bit of digging to get what I wanted and many videos on older versions. If Mindjet was to improve the titles used that would help.
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Implementation Rating
ActiveCollab
No answers on this topic
Alludo
Wasn't involved but works great for me.
Read full review
Alternatives Considered
ActiveCollab
ActiveCollab is easier to use and simpler in its setup. It has the right mix of features and simplicity. It's also project-oriented which is important for our workflow. Other tools are often too task-oriented, making it hard to track projects. Overall, ActiveCollab has a great mix of simplicity with good features.
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Alludo
Both are equally good. Sparx Systems Enterprise Architect is used to get the models in a more technical format in comparison to the MindManager. MindManager is easier to use in comparison to Sparx Systems Enterprise Architect. MindManager makes collaboration easy and can be understood by a layman and does not need to have specific software training.
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Scalability
ActiveCollab
No answers on this topic
Alludo
A team can collaborate on the same project but cannot create a shared project file. It would be helpful for that feature to be added.
Read full review
Return on Investment
ActiveCollab
  • Allows our team to stay organized and keep conversations on tasks.
  • The To-Do List email every morning helps me mentally prepare and know exactly what I should be doing as soon as I start work.
  • Powerful and useful integrations save lots of time (Google Drive, Slack, Dropbox, Zapier and more!).
Read full review
Alludo
  • When scope planning before I was introduced to this tool, I needed to make one master Work Breakdown Structure (WBS) for the entire project and move on. With MindMapper, I typically generate about 20 WBS-like charts throughout the project, which encouraged conversation with staff members. The major key in such ease of use has been some well thought out and very intuitive keystroke planning that allows me to keep up with the free flow of ideas.
  • This software's cross-functional capability allowed 10 engineers to create their projects directly within their own environment without use of a virtual machine.
Read full review
ScreenShots

ActiveCollab Screenshots

Screenshot of the dashboard with an overview of projects.Screenshot of multiple task views currently showing a Kanban view of the tasklists and tasks.Screenshot of Overview of all recent activity.Screenshot of Calendar view with task dependencies.Screenshot of Permission settings (owner, member, client, client+).Screenshot of List of available Add-ons.

MindManager Screenshots

Screenshot of MindmapScreenshot of Reverse BrainstormingScreenshot of MindManager for Microsoft TeamsScreenshot of MindManager SnapScreenshot of MindManager GoScreenshot of Mind Maps in MindManager