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What is MindManager?

MindManager is a mind mapping and project management tool that aims to boost users’ productivity. It is designed to facilitate a wide range of project types, and includes cross-platform functionality and 3rd party integrations.

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Recent Reviews

MM review

9 out of 10
March 20, 2024
Understanding complex interrelationships between seeming unrelated issues. Creatively imagining, capturing and then logically arranging …
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Product Demos

Introducing MindManager: a mind-mapping and project management software

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Product Details

What is MindManager?

MindManager aims to bring clarity and structure to plans, projects, and processes.

It helps users to transform scattered ideas and information into dynamic visual mind maps, flowcharts, concept maps, matrices and other diagrams. Users can also take control of their work, synthesize vast amounts of data, collaborate and communicate more effectively.

MindManager is a suite of visualization products that helps individuals and teams think more clearly, make better decisions, and get on the path to personal and organizational success.

MindManager Features

Mind Mapping Features

  • Supported: Cross-Platform Compatibility
  • Supported: Customizable Templates
  • Supported: Import and Export Options
  • Supported: Real-time Collaboration Tools
  • Supported: Drag-and-Drop Capabilities
  • Supported: Notes and Attachments
  • Supported: Color and Style Customization
  • Supported: Presentation Mode
  • Supported: Integration with Task Management
  • Supported: Mind Map Revision History

Additional Features

  • Supported: Excel Data Mapper
  • Supported: Dynamic Views: Gantt, Kanban, Schedule view, icon view, tag view, map view
  • Supported: Project cost tracking
  • Supported: Jira integration
  • Supported: SmartRules and formulas
  • Supported: Microsoft Teams Integration
  • Supported: Content control
  • Supported: MindManager Snap
  • Supported: Map Roll ups
  • Supported: sync with online storage
  • Supported: sticky notes

MindManager Screenshots

Screenshot of MindmapScreenshot of Reverse BrainstormingScreenshot of MindManager for Microsoft TeamsScreenshot of MindManager SnapScreenshot of MindManager GoScreenshot of Mind Maps in MindManagerScreenshot of Organizational Charts in MindManagerScreenshot of Timelines  in MindManagerScreenshot of Flowcharts  in MindManagerScreenshot of Venn & Onion Diagrams  in MindManagerScreenshot of Kanban Boards  in MindManagerScreenshot of Funnel Charts  in MindManagerScreenshot of Matrix Diagrams  in MindManagerScreenshot of SWOTScreenshot of MindManager Jira IntegrationScreenshot of Gantt Pro ExcelScreenshot of Sticky NotesScreenshot of Activity digestScreenshot of Easy file sharingScreenshot of Whiteboard

MindManager Videos

MindManager – Visualization Tools and Mind Mapping Software
In this video, TrustRadius goes over some of the best project management software out there - including MindManager.
MindManager as solution for everything. Case Study brewery Murau, Austria. The Murau brewery relies on MindManager and uses the software for everything from meeting management and budget planning to spare parts management for their machinery.
The most beloved MindManager features of our customers

MindManager Integrations

MindManager Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android
Supported LanguagesEnglish, French, German, Japanese, Russian, Chinese

Frequently Asked Questions

MindManager is a mind mapping and project management tool that aims to boost users’ productivity. It is designed to facilitate a wide range of project types, and includes cross-platform functionality and 3rd party integrations.

Miro, Xmind, and Lucid Visual Collaboration Suite are common alternatives for MindManager.

Reviewers rate Vendor pre-sale and Vendor post-sale highest, with a score of 9.1.

The most common users of MindManager are from Enterprises (1,001+ employees).
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Reviews and Ratings


Attribute Ratings


(1-25 of 195)
Companies can't remove reviews or game the system. Here's why
Score 9 out of 10
Vetted Review
Verified User
We use MindManager very often for brainstorming. It allows thoughts to be captured quickly and put into context.MindManager is also an ideal tool for weighing up decisions with pros and cons.Another key area of application is the documentation of processes and applications. The ability to work with links, images and text is extremely simple.
  • Brainstorming
  • Documentation
  • Project plans
  • Analysis of pros and cons
  • Cloud implementation
  • Collaboration with multiple users
  • Rolling up any numerical values
I have already answered this in the penultimate text box.
Score 10 out of 10
Vetted Review
Verified User
I am using MindManager to create Taxonomies for Pharmaceutical and Finance companies. It is quick and easy to use. I use the software in workshops with the clients and it produces amazing results. I use it also on a daily basis to organize my thoughts for the day. I cannot stress how much this has helped the creative process.
  • Organizes thoughts
  • Creates amazing visualizations.
  • Powers the brainstorming process.
  • I like the software as it is.
Taxonomies, Brainstorming, Process Flows, Organization, Filtering, and General goodness.
March 20, 2024

MM review

Score 9 out of 10
Vetted Review
Verified User
Understanding complex interrelationships between seeming unrelated issues. Creatively imagining, capturing and then logically arranging verbal data to document concepts. Taking concepts and making them into planning categories. Looking at risk and approaches to mitigate it. Showing progress to plans. Integration with Excel and PPT to develop and communicate ideas, plans, etc. to a broader community.
  • Linking ideas to together without logically grouping them together
  • creating general concepts or exploring approaches to a complex task
  • developing hierarchies from concepts, such as plans - goals to WBS
  • I don't care for the forced formality of the new templates - I cannot always use a "Snap-to" style arrangement feature - there is very little flexibility for allowing different spacing between things within a template.
  • The feature set has grown so now training is absolutely necessary to get beyond surface capabilities. I need flexibility to find out how to do something now, not when a seminar comes along.
  • IRT the above, where are the example files used in training seminars located? Why do I have to ask about that?
  • there may be solutions to my issues, but where do I find them now, not later.
Use it when you wish to arrange and rearrange concepts, plans, steps, ideas, so they make better sense - in some particular context. Ideally everyone would have some idea of how MM works so that visual editing in a large group would be easier - trust would be higher that all this brainstorming etc. is going somewhere.
Luis Wintergerst | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Business & personal planning
  • Ideas Clarification
  • Show the project in one slide
  • Brainstorming
  • Convert maps into 3D trees
  • Maps should move, interact, and show the branches alternatively... Play mode
  • The software should be more proactive. Ask (prompt) the ideas automatically.
  • Once the idea is written, it should automatically open to write the children concepts.
  • Ask the user if the map should start presenting itself in 3D mode or 2D mode showing all the concepts interactively.
  • USE AI to create an interactive map.
Collaboration is not very easy (6)
Nice presentation of maps - not good (4)
Hard to use (4)
Not interactive (3)
Only 2D (2)
Not using AI (3)
I am using a range from 1 to 10.
Stanislav Kalenyuk | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
I utilize MindManager for creating mind maps and facilitating decision-making processes. Moreover, it serves as a valuable tool in overseeing the projects for which I hold responsibility.
  • Convenient interface
  • No mistakes
  • It's constantly evolving
  • When I open two fairly large cards at once, sometimes it collapses
  • Perhaps some AI features could be useful, such as predicting sentences when they have already been used in this file
Making mind maps and preparing decisions, as well as controlling projects.
September 15, 2023

A lifetime of use

Écio B. Paes Leme | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Over the years I've been using MindManager for project management, brainstorming, meeting summaries, books/papers studies, elaborating complex/important documents, making decisions, taking notes, making presentations, and more.
  • Project planning and control
  • Knowledge management
  • Note taking
  • Formatting maps
  • Design library
  • Bounderies
Well suited for: Brainstorming projects (specs, chronogram....); Note taking during meetings, interviews, classes; Complex documents development.

Less appropriate when you need more elaborate formatting.
Peter Ives | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
I have used Mindmanager for a variety of uses over the last 20+ years including developing a Sales Strategy, adherence to Solutions Selling Processes, Project Management Gant Charts, developing international conference presentations, Documentation outlines, Developing Course Outlines and Training materials, defining Tender Response Strategies, Developing Operational Workflows for complex Border Clearance Solutions, Detailing guidelines for Biometric Consulting projects and Security Risk Management and finally developing timelines for material presented to win court cases.
  • It allows for brainstorming and the easy capture of ideas.
  • It allows for great visual presentation of material allowing you to dig down to whatever level of detail is required for that particular audience.
  • It provides an easy graphical tool for re-arranging ideas to make a logical sequence.
  • Mindmanager has many existing templates that help you document information in the most appropriate manner for the use case.
  • Mindmanager allows you to link to images, documents, and even hypertext links to make sure your mind map stays up to date.
  • I have previously had to purchase multiple licences to just be able to use Mindmanager across different platforms such as Mac OS and Windows with the different versions not always supporting the same level of functionality.
  • If you used Mindmanager on different platforms the links to document attachments were broken.
I have found it a great tool for presenting information visually, which I find an extremely useful format to stay organised. I have also found Mindmanager over the years to be extremely versatile with the templates available to use it for many varied disciplines from international sales to project management, to teaching and consulting. I have also been able to develop some of my own templates including one used to overlay the Solution Selling process onto a Mindmap and then incorporate all the traditional Opportunity Management documents that need to be updated to keep track of the sales progress.
It has been a bit of a challenge when you want to use Mindmanager across multiple operating systems as the versions that ran on the MAC O/S didn't have the same functionality as did the Windows version.
July 21, 2023

Good but expensive.

Score 6 out of 10
Vetted Review
Verified User
Tool to help present and organize information in a mind map.
  • Templates.
  • Present information in multiples format.
  • Import data to create a map.
  • Create a mind map based on a data source.
My recommendation will be based on the purpose. For general use, some free, open source or simple mindmap many tools are already available. For the export format in office documents, I think it was good.
Score 10 out of 10
Vetted Review
Verified User
Strukturen of complex data/info.
  • Categorize info objects.
  • Filter information.
  • Visuals Information.
  • Many to many object links.
  • Export to MS Excel (formatting).
+ It’s good if You want to visualize data from different views. Like categorized or filtered information. + It’s good for making smaller project plans direct from brainstormed ideas. + It’s very good for structuring a big document with different chapters. - It’s lacking when you want to visualize multi-relations between different objects.
Score 9 out of 10
Vetted Review
Verified User
I use MM to organize my work, starting from the annual planning to detailed activity list to organize my own knowledge management and R&D to work on publications incl artwork to create landing pages for my workshops to create interactive data visualizations (automated) to collect data via Snap
  • offering a lot of functions to visualize data
  • offering a macro language to automate map creation
  • offering a one-step function to publish an interactive mindmap in the Mindmanager cloud
  • splitting up maps when required
  • generating a complete word-document
  • generating a complete website when required
  • MM should be able to handle RTL text just like LTR text
  • MM should never stop solving little inconsistencies
  • MM should give more information on macro creation
  • MM should come with at least one new theme and marker list a year
  • MM should move from being an advanced hand-tool alone, to being a digital plotting machine as well
  • MM should come with a light weight entry edition for developing countries for free
Well suited:
  • Supporting my thinking and creating processes
  • Automatically creating maps with a thousand items
  • Publishing a map in two mouse clicks
Less suited:
  • Apart from the hierarchical mindmap, MM now supports a range of other (related) map types; that is candidate for improvements.
  • Instead of powerpoint slides, MindManager now supports creating its own slides; that also is candidate for improvements; it is a handicap that these slides only can be played from MindManager itself
  • IMHO the published HTML5 map could compete with some so-called Dashboards; so pity that the filter option only works fine for mutually exclusive marker types.
Score 5 out of 10
Vetted Review
Verified User
I use MindManager to setup projects, analyze problems and write reports.
  • It helps to give an in-depth view of a problem
  • It helps to structure a plan of action
  • It gives a great helicopter view of a project
  • Its a great tool for research
  • Co-editing with colleagues that don't have a mindmanager account
  • Co-editing in a google environment (not microsoft teams)
Working alone on a project Less appropriate for share. Or at least I could not find out yet how to share and collaborate easy with other that don't have the software. Because of this my colleagues are not convinced yet of its potential. It's to cumbersome to share and collaborate in a google environment
Wanda Craig, aka Raegan Teller | TrustRadius Reviewer
Score 6 out of 10
Vetted Review
Verified User
I use MM as a mystery author to help outline my novels by act (Act 1, Act 2, Act 3) initially. Then I break each act down into more detail on the MM. Finally, I use MM to help me get "unstuck" on plot points and to help me pull together various plot points/events for the conclusion. I've been using MM for outlining for at least 20 years.
  • Outlining
  • Connecting/organizing similar items/ideas, etc.
  • Helping me stay focused on the big picture of my novel instead of getting lost in the minutia.
  • Helping me move from the big picture to the details when I need to.
  • Organizing my daily/weekly/monthly/annual work projects.
  • Lower the price!!
I love to outline in MM and its ability to link related maps. Great help to me as a writer! I don't love the export of the outlines. Needs to be a cleaner, simpler look. I work around it, though. I rated the above question 6 only because it's too expensive. I've had it for years and, until recently, got almost every upgrade. I can't afford it now and may have to look for an alternative to keep updated software. Bummer!
José M. Guerrero | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Well, I use MindManager for everything, for example, 1. Konwledge management 2. Summaries creation 3. Decision making 4. Planning 5. Organization 6. Task and project management 7. Preparation of articles and books I am going to publish 8. Analyzing information 9. Database design 10. Website design
  • Organizing information
  • Analyzing information
  • Preparing academic information to publish
  • Brainstorming
  • Work with academic information related to mathematics, geometry, physics, chemistry.
  • Include symbolic manipulation of equations using LaTeX or otherwise
  • Embed SQLite databases as attachments or otherwise, This could allow to store different versions of maps and many othe possibilities.
  • Finish onece for all the documentation of the MindManager API
  • Allow the possibility of working with the documented version of the API using Python
  • Add AI capabilities to MindManager
  • Automate the generation of mind maps from PDF files.
  • Acces to Large Language Models from MindManager
  • Include in MindManager the possibility of analysing YouTube videos using AI
  • And many others..-
Less appropriate - Academic work (because of the problem of not being able to manage equations or maths and physics in general, formulae in chemistry) - Very high problematic automation of mind maps using the API
Score 6 out of 10
Vetted Review
Verified User
Collecting and organising information about software development tools. Specifically information about command line arguments. There are several gotchas in GUI elements, My value to the organisation is the ability to recall the use of these applications at short notice. I may have to pick these up after not using them for 5 Years or so.
  • Colours.
  • The ability to re-organise thoughts
  • The ability to add notes and pictures
  • The ability to work on alternative operating systems
  • I cant use Mind Manager 2021 on this machine
  • It Does not support my odd ball Video Adapter
Good at soft systems analysis scenarios. That is putting word documents together for interview questions. User Manuals for software applications and the like. I mainly make use of it for personal use for my day job.
Aniruddha Dāsa | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
MindManager is used for project planning, document creation, strategic planning, brainstorming and process management.
  • six thinking hats problem and solution analysis
  • document creation from outline to detailed section and paragraph completion
  • project management
  • connection of tasks to Microsoft Planner like what is provided for Outlook
  • export slides to .pptx files (it used to do this, didn't it?)
  • the brainstorming feature can't be blown up unlike the previous iteration (not practical for group work)
MindManager is great for brainstorming in groups but the new iteration of this fucntion can't be blown up when projected on screen.
Score 8 out of 10
Vetted Review
Verified User
I use it in multiple ways and is a constant companion as I have mild dyslexia and this assists me to organise my thoughts.
  • Personal organiser of ideas and projects
  • Defining Projects
  • Problem-solving
  • Creating WBS
  • Meeting Preparation
  • Brain Storming - Whiteboarding
  • Licensing - I want to buy for a decent price without a yearly cost, but with reasonable upgrade costs as needed.
  • I would like better tools to convert mind map into a good presentation in PowerPoint, currently too complex with poor results
  • Simplify all export tools
For me I try to use it all the time. I find I often need to have an assistant drive it as I facilitate, possibly a voice interface would benefit this product.
Score 10 out of 10
Vetted Review
Verified User
Over the last 15 or so years I've created over 700 MindManager maps.

It has become an indispensable information management tool in my consulting practice in Healthcare technology and Cyber Security. I have also used it to generate online promotions to promote fiction on the Internet, leveraging a "progressive illumination" approach.

We envision making much more use of the tool to generate interactive web pages for public consumption in support of Home & Home-based Business cybersecurity on our new site.
  • MindManager can be used to create hierarchical information management resources that can be used locally and shared on shared network drives, SharePoint repositories, Intranets, and on the Internet.
  • MindManager includes excellent search capability, supporting search across all open maps.
  • MindManager provides good export capability, supporting the generation of PDFs and interactive web pages.
  • Support attribute-based filtering in HTML exports
  • Allow customization of page widgets in HTML exports
  • Stop requiring occasional logins to work on local maps
For Information Management MM has proved invaluable in organizing information sources to support consulting engagements in the field of healthcare information technology and architecture.
For Project Management it is currently proving to be very useful in supporting the development of content for cybersecurity eBooks. Chapters and topics can easily be chunked and status-tracked, and linkages to artifacts, resources and primary sources can easily be managed.
Bruce Greene | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
First, MindManager helps me manage my mind which goes 100 miles an hour some days and 2 miles an hour other days. I've been using it 15 years so it's part of my life now. I used it in retail management for a large corporation and it helped me achieve 3 promotions and grow my network, while "balancing" my personal goals and daily life. There's just something about being able to dump all your thoughts out as fast as they happen and being able to bring them all back into a cohesive visual structure that's mentally liberating! 5 years ago I stepped out of corporate retail management to become a licensed building contractor at 60 yo and MM has been critical to my startup and execution plans. Now I use it to roll up my actual sales and projections and manage jobs, but once again it's helping me keeping my personal life in balance as best I can. Today I can still see where I've been over the last 15 in MM because your team has made it so everything comes with me on my journey...and I can see my future plans What else can I say?
  • brainstorming
  • incredibly flexible and easy formatting, graphics, structure, DRAG and DROP anything!
  • The new math / formula functionality
  • The only thing that bothers me is it crashing. I know I push it to the limit so I don't really care because I don't lose anything now, it recovers it. I lost some things back in the day.
I think MM can be used in any industry or personal setting which is what's AMAZING about this tool, but there are only certain types of individuals that will be able to see the potential in using it.
Mark Williamson | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Originally, I was in Human Resources and used MindManager to track organizational layout (and changes), projects, unions, legal cases, and (in a smaller company) individual employees. In the smaller organization, I used the notes feature to track evaluations, discipline, and performance issues (essentially a graphic contact management system). I'm now retired from HR and write fiction, using MindManager to plot stories and make timelines, as well as manage my personal financial activities.
  • Organization charts (with the ability to quickly expand and condense detail, and make change)
  • Notes field is intensely useful for tracking items over time
  • Due dates and progress indicators (in the ResultsManager add-in) are a life saver
  • Planning story structure and timelines
  • Giving a (virtual) 3D perspective - "Yeah, that's over in the top right corner"
  • The toolbar on the latest version is blue & white, tiny, and a little hard to see in my opinion.
  • It's getting complicated, and I only use the features I need, so I may miss some things.
I've used it for 20 years for everything (personal finance, projects, and work). When I first started, the topics couldn't even collapse so the maps got very big very quickly. The newer versions have, obviously, eliminated that issue and I've used it very effectively for years managing HR in a 250-person utility. Because I was so familiar with it, it was very easy for me to use. The learning curve was pretty steep, though, so I had trouble getting other people to use it though they were always impressed by the maps I used.
Score 8 out of 10
Vetted Review
Verified User
I usually use MindManager for brainstorming and organizing. I primarily use either the Free Form template or the Radial Map template. I have on multiple occasions used the final draft of my maps in presentations.
  • Creating wonderful hierarchies moving from topic to subtopic to more detailed subtopics
  • When using radial maps, it does a good job of distributing the topics around the main topic
  • A more intuitive way to modify/create themes and templates...and then make the new theme the default.
  • Add Main Topics to Free Form. Also, allow Topics and Subtopics to go in any direction.
  • Allow manual positioning of topics/subtopics. For example, I may want a topic to branch off a main topic straight up. I may want the next topic to the upper right. Right now--concept maps aside (which don't do sub and sub subtopics)--I can't really do this.
  • I'd also like more control over the paths connectors take to get to their topics and subtopics.
For me, it's pretty well-suited to what I need it to do. I come up with a broad main topic and then break it down into finer and finer detail using the topics and subtopics. I sometimes need to mess with the theme or template in order to make it obvious when a subtopic should be considered a topic all on its own. I often use Radial Maps because they allow me to use an extra level of topics (the main topic) and put it in the middle of all the other topics. I would prefer to use Free From if it included a Main Topic level and the ability to branch main topics off in any direction. Also, for Free Form, let us choose which direction subtopics go from the topics (left or right or under or over).
Score 9 out of 10
Vetted Review
Verified User
Brainstorming, diagramming, and social network analysis.
  • templates
  • customization
  • exporting to various formats
  • Smart Rules
  • MacOS version needs to have the same capabilites as Windows version
  • Pro: Templates and customization allow me to create what I want/need.
  • Con: Does not have the same capabilities as my previous decade-plus experiences with MindManager for Windows.
Jeff Sandy | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Creating project plans and training materials. Creating status presentations. Development design. Workflow design.
  • Organize presentations
  • Provide clear work flows
  • Help with concept development
  • Creating PowerPoint presentations. Did that until MM 2019. Removed. Their presentation manager is difficult and looks horrible. Not a substitute for PowerPoint.
  • Zapier. Doesn't work at all since you can't create a MM online account to link it.
  • Macros. No documentation or recorder.
Excellent for developing task lists and capturing and organizing design ideas. While can use to organize a presentation, the results needs to be recreated in PowerPoint since there is no linkage. Good substitute for project management for small-medium projects.
Score 9 out of 10
Vetted Review
Verified User
Org charts
Flow Charts
Meeting prep and management
Process Design
  • Building sales processes
  • Collaborative planning
  • Organizing detailed projects with work breakdown, costs, dependencies and assignments
  • Add integration for MS Office and Apple ical (and other project management apps) for managing project milestones.
- best flowchart app on the market
- best org chart option-especially powerful with filter capabilities!
- Sales stakeholder visualization maps I have built using this are one-of-a-kind
Score 10 out of 10
Vetted Review
Verified User
  • Weekly Planner and Journal;
  • Project planning (light Gantt);
  • product Bill of Materials;
  • estimate of time to produce and optimization (not Kanban);
  • business dashboard;
  • meeting plan and post-meeting report.
  • Brainstorming
  • Discipline in organization
  • visualization of the enormity of the task
  • unbounded white board
  • capability to parse sub-topics into standalone maps
  • precise sequencing and timing of events for resource allocation
  • ability to take email from gmail and post to MindManager in like manner as outlook.
  • ability to take google contacts, calendar info and post to MM in a like manner as Microsoft products
  • ability to add task progress groups to specific topics (having more than one task progress group per mm0
MindManager (MM) is best suited for unstructured accumulation of information, i.e., pulling articles off the net, pictures, charts, spreadsheets, and docs. Head to head with PowerPoint is tough except for experienced users. (I use it - Walk Through)
Davide De Bella | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
To design long term sales projects
  • Three representation
  • Outlook integration
  • Kanban view
  • App on Adroid is unusable to manage/update tasks and projects
  • Missed integration with Todoist, ClickUp, Asana, Trello. Yes there's Zapier but it's an adding cost
  • Remind alarm cannot be configured like a daily email to reminding you the today deadlines
Just for brainstorming or to setup a project

Keeping update the mindmap it's becoming a waste of time so you finish don't update your starting map
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