What users are saying about
22 Ratings

Todoist

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38 Ratings
22 Ratings
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Score 7.6 out of 101

Todoist

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38 Ratings
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Score 8.9 out of 101

Add comparison

Likelihood to Recommend

ActiveCollab

ActiveCollab is great for planning and running projects, as well as for accounting for project costs and the company as a whole. Built-in tools perfectly solve these tasks. Also, the service is very convenient both for team work and for work itself. Control of the performance of specific tasks and subtasks is convenient
Иван Шайхисламов profile photo

Todoist

Todoist is great for basic task organization. I don't think it does collaboration very well - the tool is designed so you can tag other people in your tasks and assign tasks for them. However, once you start having multiple people in one software solution, it moves from being an agile and easily usable task management system to a rather clunky project management solution. If you need something for your own tasks and reminders, Todoist is great.
Chloe Sayers profile photo

Feature Rating Comparison

Project Management

ActiveCollab
7.4
Todoist
7.5
Task Management
ActiveCollab
9.3
Todoist
9.1
Resource Management
ActiveCollab
7.5
Todoist
6.5
Gantt Charts
ActiveCollab
6.1
Todoist
2.0
Scheduling
ActiveCollab
6.5
Todoist
8.3
Workflow Automation
ActiveCollab
7.0
Todoist
7.1
Team Collaboration
ActiveCollab
8.6
Todoist
7.4
Support for Agile Methodology
ActiveCollab
6.7
Todoist
8.0
Support for Waterfall Methodology
ActiveCollab
7.0
Todoist
7.2
Document Management
ActiveCollab
9.0
Todoist
6.8
Email integration
ActiveCollab
8.0
Todoist
7.7
Mobile Access
ActiveCollab
6.8
Todoist
9.3
Timesheet Tracking
ActiveCollab
8.5
Todoist
9.5
Change request and Case Management
ActiveCollab
5.3
Todoist
9.5
Budget and Expense Management
ActiveCollab
7.0
Todoist
6.0

Professional Services Automation

ActiveCollab
6.2
Todoist
6.0
Quotes/estimates
ActiveCollab
5.7
Todoist
Invoicing
ActiveCollab
6.5
Todoist
Project & financial reporting
ActiveCollab
7.7
Todoist
5.0
Integration with accounting software
ActiveCollab
5.0
Todoist
7.0

Pros

  • Its billing & invoice feature worked pretty well for T&M teams. ActiveCollab version 5, the current version, allows you to directly track time to tasks using the Timer app and later create invoices based on those time entries. Their statuses will change through phases, as you are pending payment, or after they are set as paid.
  • Here cost can be easily assigned to each team member, Team members can start the timer after they start their work, then allows you to export the time records of team members making it easy to complete the billing.
  • File sharing feature is very useful for distributed teams as we can we can easily share files, screenshots.
  • Also ActiveCollab ability to connect to Google docs, attach images and link to web pages make it unique from other project management tools.
  • AC easily allows you to track your daily tasks & serves reminder if miss on the targets defined by giving daily / weekly reminders regarding tasks and any that have gone over due dates.
  • ActiveCollab is quite easy to use. With just a few clicks, you can create a new project.
  • The dashboard and options are easy to see and it is well laid out.
  • Here user have an opportunity to select the number of emails they receive from ActiveCollab and for some email providers, such as Gmail grouping is enabled. So rather than getting multiple mails, it send you a summary of all the daily notifications in one mail.
  • It allows users to upload several files at once on task comments, and if you are set with the owner role, or have the member role but are a project leader, you have a Batch Edit option available on project level. This allows you to edit multiple tasks at once and change all the details on them, such as assignee, due dates, labels, importance, and more.
Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo
  • It's really easy to create new tasks, categorize them, and schedule them. The scheduling is also very flexible. If I don't get everything on my list done for the day (let's be honest, that happens most of the time), it's easy to quickly reschedule my remaining tasks for the next day or the next week.
  • Todoist has really solid apps for desktop and mobile. I use the apps for Mac OS and Android. They sync quickly and the design and usability between the two is very similar. I didn't have to learn drastically different flows to be able to use them both.
  • Notifications are appropriately persistent. I get a mobile push notification everyday of how many tasks I have that are due (or overdue as the case may be). It holds me to account and forces me to deal with the tasks I have on my list, whether to complete them or reschedule them.
  • Nice integration with Slack. I like the ability to set myself tasks from Slack since I'm in that interface quite a bit at work.
Josh Summerhays profile photo

Cons

  • It does not provide support to scaled agile frameworks like SAfe which is there for Rally & Agilecraft.
Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo
  • Todoist could improve its notification functionality to include push notifications on the iPhone instead of having to go to the notification center to get them.
  • The desktop app is a little bit more glitchy than the mobile version.
  • The paid version offers several more features but if cost is a hindrance, this could be a barrier to some.
Kalyn Hoffman profile photo

Alternatives Considered

Since we moved from fixed capacity project to T&M we need some tool who support our billing & invoicing.HP ALM did not provide good support for invoicing so we moved out from HP ALM to ActiveCollab.The features like Timer, reminders are not available in other project management tools like JIRA, Rally & ALM making AC the first choice since we have strict SLA's & AC helps in meeting that.
Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo
Todoist has a more intuitive list making option. Instead of all todo lists having to be under one heading, you can make them relevant to the various needs you have. I also prefer the option to make recurring tasks based on a schedule. These functionalities are easy to use and consistent
Kalyn Hoffman profile photo

Return on Investment

  • For T& M teams, it is very good tools not only to manage teams but billing & invoicing.
  • we are able to generate invoices easily which earlier was a lot of headache & took lot of effort & time to do.
  • Whenever we encounter any issue in using any feature of AC, we get lot of support from their support desk.
  • Their customer service has been very responsive and helpful throughout.
  • Task management is USP of AC. It supports active tracking of our daily tasks & serves reminder if we miss on the targets defined, this helping us keeping on track & meeting the customer SLA's.
Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo
  • Considering that I am using the free version, I would say Todoist has been an excellent investment of my time.
  • Since I have started using Todoist, I rarely "forget" a deadline or run out of research time.
Benjamin E. Jerew profile photo

Pricing Details

ActiveCollab

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
$6.25*
1.  per member, per month, annual billing
ActiveCollab Editions & Modules
ActiveCollab
On-premise Edition
Self-Hosted Plan
$9991
1. license
SaaS Edition
Member annually
6.251
Addition - Get Paid Bundle Annually
$21
Addition - Get Paid Bundle Monthly
2.52
Member monthly
$72
1. per member, per month, annual billing
2. per member, per month, monthly billing
Additional Pricing Details

Todoist

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
Todoist Editions & Modules
Todoist
Additional Pricing Details