What users are saying about

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Top Rated
739 Ratings

Podio

89 Ratings

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Top Rated
739 Ratings
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Score 8.3 out of 101

Podio

89 Ratings
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Score 7.5 out of 101

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Likelihood to Recommend

Asana

Asana functions particularly well in scenarios with well-established teams with well-established processes and a mature SDLC. The reason is that Asana can be configured to do many, many different things, and be used in many, many different ways, and with that power comes a lot of responsibility to figure out your process before you try and automate it. It's software, not magic.
Kirk Brote profile photo

Podio

Well-suited scenarios:- Short-term projects: We used the apps to build project briefs because our projects were not very complex and had a tight turnaround. I'm not sure how well they would work for longer-term projects. - Sales team/Account Management team to Creative team / production team hand-off - Uploading content to one source- Internal source of information for a companyLess appropriate:- Scrum development - Podio was pitched to the development team but, at the time, it was not suitable enough to address their very complex needs. - Salesforce / similar equivalent - Podio is great but it's just not an equivalent tool to what Salesforce can do (or at least it wasn't when I used it six months ago). - Gantt charts - the last time I used Podio, the available apps in the marketplace were not robust enough to craft easily-editable Gantt charts. - Replacement for Excel. The last time I used Podio, the spreadsheet implementation and exportation were both clunky - the process rendered questionable results. It'd be nice to see Podio's spreadsheet view behave like a Google spreadsheet, complete with formulas and the ability to make charts.
No photo available

Feature Rating Comparison

Project Management

Asana
7.8
Podio
6.7
Task Management
Asana
9.0
Podio
9.4
Resource Management
Asana
8.2
Podio
7.2
Gantt Charts
Asana
6.5
Podio
4.5
Scheduling
Asana
8.5
Podio
6.6
Workflow Automation
Asana
7.8
Podio
8.3
Team Collaboration
Asana
8.9
Podio
9.1
Support for Agile Methodology
Asana
8.5
Podio
7.5
Support for Waterfall Methodology
Asana
8.5
Podio
4.5
Document Management
Asana
6.8
Podio
5.9
Email integration
Asana
7.2
Podio
6.4
Mobile Access
Asana
8.2
Podio
6.3
Timesheet Tracking
Asana
6.1
Podio
5.5
Change request and Case Management
Asana
8.4
Podio
6.0
Budget and Expense Management
Asana
7.3
Podio
7.0

Professional Services Automation

Asana
6.2
Podio
6.0
Project & financial reporting
Asana
5.5
Podio
6.3
Integration with accounting software
Asana
7.0
Podio
7.0
Quotes/estimates
Asana
Podio
5.5
Invoicing
Asana
Podio
5.5

Pros

  • Cross-team communication is always a challenge, but Asana helps make information transparent and accessible to all members of the team.
  • It's easy to share with individuals outside of the organization and still control the flow of information.
  • Being able to link in other design resources like InVision prototypes is a huge time saver.
  • Integrating with Slack makes much of our necessary communication automatic.
Kirk Brote profile photo
  • Podio is great for organizing and storing communication. The ability to break project into logical chunks and organize events vs deliverables vs contacts works well. The email in to app (bcc the app item) is absolutely key and makes the platform more valuable.
  • Mobile access works well and makes it easy to find needed information on the fly.
  • The ability to integrate external users into just the needed portions of the platform works well and is a great time saver. It reduces a great deal of duplication in setting up events and sending invites.
  • Podio also manages notification well. Users can set the amount and form of notification they get on an individual basis and the daily summary works well.
Keller Baum profile photo

Cons

  • Asana does a lot, so it can sometimes be hard to find the right place to be to find the tools you need.
  • Organization is only as good as you make it and just because a system makes sense to the person that creates it does not mean it will make sense to anyone else.
  • It can be challenging to find the information you need via search.
Kirk Brote profile photo
  • More excellent video tutorials for building widgets and reports.
Philip Martin Jenck profile photo

Likelihood to Renew

Asana10.0
Based on 32 answers
Asana is great for how I end up using it. When a new project launches and I get busy, I can easily pick it up and begin using it again and as I get more time (or the project completes) I can drop it again. It seems to morph better than any other application to exactly what project I'm working on, what I need to track, etc. It simply fits into my life extremely well and I'll end up using it again every time I start a new project.
Andrew Comstock profile photo
Podio9.1
Based on 17 answers
We've switched between a number of project management apps and we're always looking for the next piece of software that's going to make our lives easier. Podio has done that.
Andy Keil profile photo

Usability

Asana6.0
Based on 5 answers
This is the best task management App for teams I have used
Ronen Soreq profile photo
Podio6.0
Based on 2 answers
It is usable, for sure. Requires a bit of thinking to be really useful.
No photo available

Reliability and Availability

Asana8.4
Based on 2 answers
Working with Asana on a daily basis
Ronen Soreq profile photo
Podio8.0
Based on 4 answers
Never experienced an off-time. Minor Bugs often solved within hours after reporting.
Jan Florian Maas profile photo

Performance

No score
No answers yet
No answers on this topic
Podio8.0
Based on 2 answers
It works all the time and if I have a question, support get back to me ASAP
No photo available

Support

Asana8.3
Based on 2 answers
They don't fix everything, but they have certainly gone the extra mile for us. When we were frustrated with a recent change that altered our default view of every project, changing it from all projects being visible to just incomplete projects being visible, they wrote a custom script to change all of our default views back for us, so we didn't have to manually click 3,000 times (we have over a thousand projects).
No photo available
Podio9.0
Based on 2 answers
Very fast responses from our own CSM. Very knowledgable and eager to make us successful
Harold Klaassen profile photo

Implementation

No score
No answers yet
No answers on this topic
Podio7.0
Based on 1 answer
Could of got more help sooner and mapped out structure after the 1st month. Future planning
No photo available

Alternatives Considered

There were a combination of factors that led us to decide on Asana, including ease of use and external system integrations, but primarily we could use it across geographically distributed offices successfully and incorporate a variety of end user work flows based on global geography, team constitution, and market focus
Kirk Brote profile photo
The direct Podio competitors we evaluated were Base CRM, Quickbase, and Insightly. Base CRM is a fantastic CRM product and I would love to use it. The problems is it stops at CRM. Base is really more for a sales environment than one that has a complex project lifecycle. Quickbase is a start towards whats needed to transition from a traditional platform to an integrated one. They fall short on integration (emails, events, data) being easily pushed into the system. Insightly came close to what we need. It is a great CRM system that leaves something to be desired for project management. It does a good job of integrating information but falls short as a serious project management tool in valuing ease too highly over customization.
Keller Baum profile photo

Scalability

Asana8.2
Based on 1 answer
I used this tool on a daily basis at work and it runs as a solid rock
Ronen Soreq profile photo
Podio10.0
Based on 2 answers
As you business grows, so does Podio. There seems to be no limit to the workspace and apps you can create on the platform
No photo available

Return on Investment

  • Asana helped unify our software design and development teams, reducing churn and re-work, and saving money.
  • Asana ensured we had clear design requirements mapped to business goals and product requirements.
  • It helped with our overall communication.
Kirk Brote profile photo
  • Our interns can automatically update webform surveys and send the results back to the senior management on the spot. This eliminates the time that a meeting would take for the interns to discuss their site observations.
No photo available

Pricing Details

Asana

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
Optional
8.33*
1.  per user per month
Additional Pricing Details
Asana is always free for teams of up to 15 people.

Podio

General
Free Trial
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No
Additional Pricing Details