What users are saying about
53 Ratings
69 Ratings
53 Ratings
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Score 7.9 out of 100
69 Ratings
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Score 8 out of 100

Feature Set Ratings

  • WorkflowMax ranks higher in 2 feature sets: Project Management, Professional Services Automation

Project Management

8.0

Flowlu

80%
9.2

WorkflowMax

92%
WorkflowMax ranks higher in 14/14 features

Task Management

8.5
85%
49 Ratings
9.3
93%
25 Ratings

Resource Management

8.1
81%
38 Ratings
9.3
93%
6 Ratings

Gantt Charts

8.0
80%
30 Ratings
9.0
90%
3 Ratings

Scheduling

8.1
81%
42 Ratings
9.3
93%
19 Ratings

Workflow Automation

8.2
82%
46 Ratings
9.3
93%
4 Ratings

Team Collaboration

8.3
83%
48 Ratings
9.3
93%
19 Ratings

Support for Agile Methodology

8.3
83%
42 Ratings
8.7
87%
3 Ratings

Support for Waterfall Methodology

7.7
77%
21 Ratings
9.0
90%
3 Ratings

Document Management

7.7
77%
44 Ratings
9.0
90%
19 Ratings

Email integration

8.4
84%
43 Ratings
9.3
93%
4 Ratings

Mobile Access

8.0
80%
38 Ratings
9.0
90%
21 Ratings

Timesheet Tracking

7.8
78%
37 Ratings
9.7
97%
24 Ratings

Change request and Case Management

7.7
77%
24 Ratings
9.0
90%
11 Ratings

Budget and Expense Management

7.8
78%
35 Ratings
9.3
93%
18 Ratings

Professional Services Automation

7.9

Flowlu

79%
9.4

WorkflowMax

94%
WorkflowMax ranks higher in 4/4 features

Quotes/estimates

8.0
80%
36 Ratings
9.7
97%
23 Ratings

Invoicing

8.2
82%
43 Ratings
9.3
93%
27 Ratings

Project & financial reporting

8.0
80%
39 Ratings
9.7
97%
22 Ratings

Integration with accounting software

7.5
75%
22 Ratings
9.0
90%
27 Ratings

Attribute Ratings

  • Flowlu is rated higher in 1 area: Support Rating
  • WorkflowMax is rated higher in 3 areas: Likelihood to Recommend, Likelihood to Renew, Usability

Likelihood to Recommend

8.4

Flowlu

84%
50 Ratings
8.7

WorkflowMax

87%
28 Ratings

Likelihood to Renew

8.5

Flowlu

85%
3 Ratings
9.0

WorkflowMax

90%
1 Rating

Usability

8.6

Flowlu

86%
50 Ratings
9.0

WorkflowMax

90%
2 Ratings

Support Rating

8.3

Flowlu

83%
50 Ratings
7.0

WorkflowMax

70%
4 Ratings

Implementation Rating

Flowlu

N/A
0 Ratings
9.1

WorkflowMax

91%
2 Ratings

Likelihood to Recommend

Flowlu

To manage the workflows of our business, we used a number of tools before we began using Flowlu. It combines CRM, project & task management, team communication, invoicing, and account management into a single tool. We are able to save a lot of time and effort by using this all-in-one solution.
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Xero

WorkflowMax is very well suited for a business that wants to track time billed by project, to have an easy way to generate invoices for those projects, and to keep track of overall productivity and invoice status. I imagine it can also be adapted to different types of businesses that deal in goods rather than services and time. I am not sure for which scenarios or businesses the program is not appropriate.
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Pros

Flowlu

  • The system of adding only the features you need by installing as separated modules makes it easy to learn without being overwhelmed by the lots of features.
  • I really like its structure and clear interface. Not wasting much time by searching for the right buttons and settings. Looks like the developers use their own tool for everyday work
  • Flowlu offers a custom domain option to fully integrate fully it into our company toolbox. This helps offering a seamless experience for our clients.
  • The elaborated invoice module was the final argument for us to switch to Flowlu.
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Xero

  • You can customize the notifications and this has helped us enormously to schedule dates that we overlooked. Also the templates are customizable which gives the company its own branding on its reports.
  • It is integrated with the Xero platform which makes it very useful to streamline the processes of billing, accounts payable, accounts receivable, petty cash flow and all the accounting and administrative area.
  • It also has a very complete mobile version, where we can be present and monitor the progress of projects in real time, no matter where we are.
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Cons

Flowlu

  • Flowlu should allow user to import their own invoice into app
  • Fellow should have their own email marketing system
  • It should integrate woo-commerce, a big e-commerce platform on WordPress. This will support users will in managing and sending emails to their customers.
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Xero

  • Currently the timesheet function allows staff to input time for overlapping periods which can cause some headaches when it comes to payroll and invoicing. We understand this is being addressed.
  • The amount of flexibility in the product can create some challenges when setting up the jobs database at the onset. It is a daunting challenge but worthwhile when completed correctly and rolled out across the firm. Adding new jobs is much easier.
  • No search function to find a specific job, you have to scroll through all jobs allocated to you.
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Pricing Details

Flowlu

Starting Price

Editions & Modules

Flowlu editions and modules pricing
EditionModules

Footnotes

    Offerings

    Free Trial
    Free/Freemium Version
    Premium Consulting/Integration Services

    Entry-level set up fee?

    No setup fee

    Additional Details

    WorkflowMax

    Starting Price

    $20 per month

    Editions & Modules

    WorkflowMax editions and modules pricing
    EditionModules
    Standard201
    Premium702

    Footnotes

    1. per month
    2. per month

    Offerings

    Free Trial
    Free/Freemium Version
    Premium Consulting/Integration Services

    Entry-level set up fee?

    No setup fee

    Additional Details

    Likelihood to Renew

    Flowlu

    I have found Flowlu while searching [for] a collaborative tool for a friend's non-profit organization. As I read the description and made a trial test, I fell in love with the tool. So we are definitely going to renew. Not only because the delivered solutions are great but also because Flowlu's roadmap seems very [promising].
    Read full review

    Xero

    Because we can't imagine being without it!
    Read full review

    Usability

    Flowlu

    They have a great onboarding checklist and if you follow it you will be able to use the software. That is easy to use in my book. Flowlu has also the ability to turn on and off apps that you use or not which makes it tailored to the business needs.
    Read full review

    Xero

    It's easy to use and provides me with instant online access to the management of my business whether I am at my desk or overseas
    Read full review

    Support Rating

    Flowlu

    Great Support normally they respond in a few hours, which is very good, the knowledge base is good and the facebook groups are also very responsive. We are finding many videos online which are explaining Flowlu more and more daily.
    Read full review

    Xero

    The support team are excellent. The only downside is that you can't phone them!
    Read full review

    Implementation Rating

    Flowlu

    No answers on this topic

    Xero

    Decide how to breakdown your ongoing jobs - are they monthly recurring or annual broken into chunks? What are you going to give clients i.e. how will your proposals and invoices look?
    Read full review

    Alternatives Considered

    Flowlu

    Flowlu is easier to use and has more features, with more coming. ClickUp feels like it's more 'open' for any type of business with a lot of customization, whereas Flowlu feels like it was created for niches like my own, yet it can easily and quickly be customized for any type of business
    Read full review

    Xero

    WorkflowMax is much much easier than Streamtime, much more affordable and easier to try out and see if it meets your needs. Streamtime is a great comprehensive product but we lost a year's subscription in investment because we couldn't get answers to the support questions we needed and they had a no refund policy!
    Read full review

    Return on Investment

    Flowlu

    • Time invested in learning the app was huge, there's no go-to resource center and currently their knowledge is scattered (YouTube videos, Knowledge Base, API docs etc)
    • We are able to cancel subscriptions of some of the other CRM and project management apps as the needs are covered by Flowlu
    • There's a significant productivity boost after learning the app but this is not quite measurable just yet
    Read full review

    Xero

    • Max enables Loan Assistant to invoice very quickly and easily and integration with Xero for card payments brings our cashflow forward.
    • Max enables the Loan Assistant team to manage their workflow in an efficient and productive way. The team all work from home. It is the centre of our Loan Assistant universe.
    Read full review

    Screenshots

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