iDeals Virtual Data Rooms vs. OpenText Documentum vs. SecureDocs, An Onit Product

In my opinion, there is no scenario that iDeals Virtual Data Rooms would not be suitable. However, in my experience, needs to be improved to beat its competitors. Although data security are taken seriously with the two steps authentication, logging in could be simplified in trusted computers / devices. Same goes for bulk data downloads, since sometimes they don’t function correctly and downloads don’t start in you don’t press “refresh”.

Incentivized

Documentum is best used in medium to large institutions that can afford it, have alternate solutions for web publishing, and who have either in-house developers or can hire good Documentum developers (not the ones who know Java but do not understand ECM). It is, in my opinion, the best heavy duty ECM solution out there, assuming OT is not gutting it as we speak. That is my only hesitation to not giving it a 10, OpenText is an unknown quantity in this and I worry that they will only support Documentum until they have figured out how to fill the gap between Documentum and OT and then offer a migration path to OT with a Documentum sunsetting as an incentive.

Incentivized

It would be better if there were better chat features that would allow for more collaboration with others.

Incentivized

• Data protection
• Two factor authentication
• Reliable system

Incentivized

• Records management: Compared to other content management systems, this provides a efficient and scalable solution. It gives lot of flexibility in managing the content as Records or Legal holds.
• Workflow system has external plugins to connect with FAX, Mail, Database and FTP servers etc. which gives an option to integrate with any system with documentum.
• Creation of websites and maintenance is easy. Content authors can create the pages with effective mechanism.

Incentivized

• Perfect platform on easy documentation and file accessibility.
• Highly capable document editing tool.
• Sharing of data is effective.

Incentivized

• Data download
• Simple login in trusted devices
• Q&A

Incentivized

• WDK framework has been the biggest drawbacks from the application speed point of view, as well as client complexity and not so natural look and feel. Yes, with the latest releases much of these features are improved.
• EMC is very expensive to buy, own and support, where some products require many dependent Docuemntum products to be installed to work at its best.

• User interface.
• Layout.
• How-to guide.
• Easy to email documents to others for filling out needed information.

Incentivized

Stability is a key factor as well as its flexibility. Also, any organization that deploys Documentum will have made a significant investment in terms of time and money, so not renewing its commitment can come with a significant cost. That said, the decision to deploy Documentum initially should come only after extensive evaluation, knowing that once deployed it will likely remain the platform of choice.

Incentivized

Due to the lack of usage in some sections already mentioned

Incentivized

Support is better than with ECM, but could use some improvement.

Incentivized

It’s not up to me to select VDR providers. I don’t see iDeals Virtual Data Rooms in top 3 providers either.

Incentivized

At the time it was purchased it was one of the best, most robust solutions available on the market.

Incentivized

This is my first VDR

Incentivized

• Optimization of time
• Less need of travel

Incentivized

• After this product, the client is able to manage content security and due to it, the client is able to use the business process, and this really reduces effort and increases the profit in business.
• It provides integration with SAP easily which really helps the client to manage this effectively and with minimum effort system is ready to use.
• Also searching, automated flows also create a bigger impact and reduce a lot manual effort.

Incentivized

• Saving documents is really secure and easy.
• User roles for accessing documents.
• Round the clock availability.

Incentivized