Kanban Tool vs Smartsheet | TrustRadius

What users are saying about

Score 8.8 out of 10

Based on 16 reviews and ratings

Score 8.6 out of 10

Based on 512 reviews and ratings

Feature Rating Comparison

Kanban Tool

Smartsheet

Task Management

Resource Management

Gantt Charts

Scheduling

Workflow Automation

Team Collaboration

Support for Agile Methodology

Support for Waterfall Methodology

Document Management

Email integration

Mobile Access

Timesheet Tracking

Change request and Case Management

Budget and Expense Management

Kanban Tool

Smartsheet

Quotes/estimates

Invoicing

Project & financial reporting

Integration with accounting software

Pros

It provides a good basic overview of where tasks are on a timeline (particularly helpful for a pull-based approach).
It provides a good collaborative space to have multiple folks commenting on multiple tasks.
It does a good job of managing very basic visual elements of an agile development cycle.

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Chris Carpenter

Staff Project Manager, Awesomizer, Fixer, Maker, Collaboration Enabler

Beckman Coulter, IncBiotechnology, 10,001+ employees

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To manage all the office main things with the help of Smartsheet. I have been using this platform for a very long time in my organization and it is pretty much one of the best available in the marketplace.
The main feature that Smartsheet has that it is a cloud-based platform that deals with work management in the workplace.
It helps me to assign tasks to other team members, track the deadline of work that I have assigned to different team members and manage calendar events.

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Elizabeth Mason

Senior Technical Recruiter

BNY Mellon Wealth ManagementStaffing & Recruiting, 1001-5000 employees

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Cons

Some of the boards we have could do with more than 22 card colors, although it is enough for most projects.
Really looking forward to the iOS application, which is said to be coming in 2015.

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Verified User

Consultant in Professional Services

Events Services Company, 11-50 employees

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Smartsheet set up is similar to Excel, yet when you upload an Excel file, things like conditional formatting are lost. Smartsheet has its own conditional formatting, and you have to reinstate the rules. It would be great if those would apply automatically once a file is uploaded
Some Smartsheet management and access rules can take some tweaking to work properly. This may be a case of offering more info to admins so they can apply these better and with more efficiency

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Verified User

Manager in Marketing

Information Technology & Services Company, 501-1000 employees

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Likelihood to Renew

Kanban Tool 9.1

Based on 2 answers

We are more likely than not to renew our use of Kanban. Even with its limits, it still is a good product that fulfills our needs.

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Verified User

Manager in Quality Assurance

Computer Software Company, 11-50 employees

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Smartsheet 10.0

Based on 23 answers

It definitely meets our needs as far as organizing and archiving our tasks and files. As we train more staff to view it, I see opportunities for more improvement, which I am sure this program can handle. I look forward to seeing continued improvement from Smartsheet on their capabilities and functionality.

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Courtney Barringer

Communications Specialist

Covenant CreekReligious Institutions, 51-200 employees

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Usability

Kanban Tool 6.0

Based on 4 answers

Again, this is a strong tool for software teams using Agile that are distributed across multiple geographies. It can be good for co-located teams too, but there are better platforms on the market like JIRA that provide a more built-out story.

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Chris Carpenter

Staff Project Manager, Awesomizer, Fixer, Maker, Collaboration Enabler

Beckman Coulter, IncBiotechnology, 10,001+ employees

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Smartsheet 8.6

Based on 13 answers

Smartsheet is very easy to learn. However, while I have been able to pick it easily, Microsoft Excel and Project super users that I have trained on Smartsheet get bogged down in the differences and can find it frustrating. Explaining the differences ahead of time and why Smartsheet is being chosen instead of a different software seems to counteract those reactions

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Meghan M. Prentiss

Program Assistant, Epidemiology Planning and Communications Division

Tri-County Health DepartmentProgram Development, 201-500 employees

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Support Rating

Kanban Tool 7.4

Based on 5 answers

This is the best tool I had a chance to work with- since I started to use it I saved a lot of time and I made my work go smoothly.

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Verified User

Analyst in Other

Chemicals Company, 11-50 employees

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Smartsheet 8.1

Based on 96 answers

I give this rating because it fills a niche in the market. MS Project scares many away from proper task management but there are limited tools our there, especially cloud-based that are mobile-friendly. Smartsheet fills this market gap, especially for small to medium-sized businesses. IT is not fair to compare it to MS Project, but fairer to see what gaps it fills.

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Sr. Project Manager

CaptureRXHospital & Health Care, 51-200 employees

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Implementation Rating

Kanban Tool 8.2

Based on 1 answer

No answer on this topic is available.

Smartsheet 10.0

Based on 18 answers

It's absolutely paramount to take a few minutes to actually play with the software. It's nearly impossible to do anything wrong or make a mistake which cannot be fixed easily. Under the help menu is Live Training option. After you familiarize yourself with the commands, watch the live training for some in depth understanding of how to make the software fit your needs perfectly.

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Stephanie Carpenter

Project Manager

Vitatech ElectromagneticsEnvironmental Services, 1-10 employees

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Alternatives Considered

Kanban is superior to Scrum and AGILE because it can visually organize all your projects and data into one board. Kanban integrates with JIRA which digs deeper into the project data when it is needed. By integrating Kanban with JIRA, you don't need any other tool for project management that is effective for both the business and the development teams. Kanban is recommended for any user groups who wish to increase their efficiency to deliver products, transparency for all users and on-time productivity.

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Verified User

Professional in Information Technology

Investment Management Company, 1001-5000 employees

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Jira and Redmine are much more robust and technologically advanced project management solutions. I enjoy using either when managing a very large project. However, I prefer to use Smartsheet for my smaller to medium sized projects. As for Google Drive - I would say that Google sheets and Smartsheet are almost identical in my opinion when it comes to functionality. Personally I prefer to manage smaller projects via Google Drive, but it is a personal preference!

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Verified User

Project Manager in Marketing

Marketing & Advertising Company, 51-200 employees

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Return on Investment

We have been able to track projects much more efficiently
We have had less missed deadlines as we can see where a project is in the workflow

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Care Bach Gerland

Senior Account Supervisor

Savage BrandsMarketing & Advertising, 1-10 employees

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Monitoring workflow has reduced wastage of time which has helped company a lot of meeting review time
ability to have multiple people edit a document saves 100s of hours
Monitoring the progress for a planning Engineer like me is useful and saves extra efforts

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Planning Engineer

TECHNOMAKOil & Energy, 501-1000 employees

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Screenshots

See All (8) Kanban Tool Screenshots

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Pricing Details

General

Free Trial

Yes

Free/Freemium Version

Yes

Premium Consulting/Integration Services

—

Entry-level set up fee?

No

Kanban Tool Editions & Modules

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Additional Pricing Details

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General

Free Trial

Yes

Free/Freemium Version

—

Premium Consulting/Integration Services

—

Entry-level set up fee?

No

Smartsheet Editions & Modules

Edition

Individual	$14¹
Business	$25²
Enterprise	Contact Sales
Premier	Contact Sales

Per Month
Per User / Per Month

Additional Pricing Details

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Rating Summary

Kanban Tool

Smartsheet

Kanban Tool

Smartsheet

Kanban Tool

Smartsheet

Kanban Tool

Smartsheet

Kanban Tool

Smartsheet

Kanban Tool

Smartsheet

Kanban Tool

Smartsheet

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