Based on 198 reviews and ratings
Both XMind and MindManager are mind mapping tools, a type of diagramming software. Each tool includes concept ideation features that aim to help users create topics and visualize relationships between them. MindManager and XMind are both preferred by enterprise businesses on TrustRadius, though XMind offers a forever free version for personal use while MindManager does not.
Each product includes a range of mind mapping and productivity features, including:
- Various types of mindmap templates (radial map, fishbone, treemap, matrix, timeline, org charts, free-form, concept, flow-chart, etc.)
- Ability to export maps as PNG, SVG, PDF, and markdown files
- Map customization using colors, fonts, stickers, bubbles, themes, boundaries, shapes, etc.
- Ability to link to other files or webpages within maps
- Ability to add notes to specific topics or relationships within the map
Both products have a few unique features as well. For example, XMind allows users to view a written map outline, insert chemical and mathematical equations, and directly share their map via email, on social media platforms, and through note-taking applications. The platform also offers mobile and desktop applications and allows users to log into up to five devices with one subscription.
MindManager has a winder variety of mindmap templates than XMind, including templates for ven diagrams, funnels, onion charts, and Kanban-style charts. It also has a set of project planning and management features such as adding resources and priority markers to topics, Gantt charts, topics task tags, start & end dates, task duration and effort levels, and the ability to assign tasks to other users.
When compared with MindManager, XMind’s biggest limitation is the lack of robust project management features, including Gantt charts and task creation and assignment.
On the other hand, MindManager’s main limitation is that it does not have a flexible pricing model and does not have a forever free version, while XMind does. MindManager also does not offer mobile applications.
Both products have a one-time license fee, however, XMind also offers biannual and annual subscription pricing options as well.
XMind offers a basic version of its software for free and has subscription-based pricing that starts at $40 per 6 months or $60 per year. Users can also pay a one-time license fee of $129 for access to XMind Pro 8.x. XMind offers a special discount for students, teachers, and education institutions.
While MindManager doesn’t have a forever free version, it does offer a 30-day free trial. After that, it has a one-time license fee of $349 for Windows and Mac desktop applications. It also has a ‘special licensing program’ for enterprise and government users, though prices for these plans are not disclosed on MindManager’s website.
Which Is Right For You?
Both products provide users with robust mind mapping features, but each has different ideal use cases.
XMind is a great option for individuals looking for easy to use mind mapping software for personal use. It’s a good fit for concept ideation and workflow mapping. However, it may not be the right solution for large organizations looking for diagramming software with built-in project management features.
MindManager is better suited for teams that need software to help them ideate, manage, track, and execute projects. It can also handle complex topics mapping and visualize relationships between topics, tasks, and processes. However, MindManager is not ideal for users looking for a free mind mapping software for personal use.
Provided by the TrustRadius Research Team
Published on July 8, 2020
Likelihood to Recommend
- MM is superb for brainstorming - individually or with a group.
- MM is superb for quickly focusing a group down the key elements of a discussion, plan or strategy.
- I have found MM less useful in making Presentation material for said groups.
- With each new MM version, the features and options get more refined and useful in the above-mentioned areas.
- Organizing information.
- Doing research.
- Organizing goals.
- Planning tasks.
- Planning meetings.
- Structure for writing documents.
- Sharing documents among the teams/multiple users.
- General-purpose infographics.
- Writing longer paragraphs in the note field is very limited.
- Integration with GitHub.
- Integration with Confluence.
- XMind uses a proprietary document format which is not indexed by search programs on a PC or a Mac. This means that one cannot search in the content of the XMind documents.
- The ability to apply it to almost any situation that requires the organization of ideas, concepts and/or facts.
- The ease with which a map can be changed, almost totally if necessary, without the loss of any content.
- The ease with which the tool is implemented to its full conceptual power.
- The ease with which ideas are communicated to others who did not do the map building themselves.
- The potential for collaborative efforts in developing thoughts, plans, etc.
- I would like to be able to readily select groups of topics and apply formatting e.g. circle three topics and have them collectively outlined or colored
- Would be nice to have a small collection of the icons that I use most frequently in a group on the top bar so I can easily drag and drop
- Its a bit cumbersome to generate custom formats
- I've had trouble configuring this latest version to attach emails from Outlook which was a really useful feature for my dashboard
- Actually nothing but for more freedom on worksheet it would be better if I can move main topics freely.
Likelihood to Renew
Corel purchase. With the huge advance of sharing via browser HTML even 1
user can affect many. And, actually, using MM kind of forced my rigid
brain to rethink how I categorize and classify information/projects.
idea of paying $69USD for an annual cost is more than fair and a great
model for Corel/Mindjet to keep rolling out improvements!
Reliability and Availability
Return on Investment
- Most recent example: Initiated a committee to set direction on how to most effectively assist the working poor and at-risk populations within our five county region. Mind mapping allowed the team of 10 - 12 people to absorb the ALICE (Asset Limited Income Constrained Employed) data for the region and determine which groups were most at risk and which groups State and Federal funds my be able to most effectively assist. Three to five maps allowed adequate data absorption by the team to set the 1 to 3 year strategy within a relatively short period of time and start implementation.
- Have used the tool in the past for strategic planning for corporate business teams in areas of profit management, quality performance, business reliability, safety improvement with varying degrees of success. Typically the mapping process has contributed greatly to both defining the strategy and implementing.
- You can see big picture and in a faster way can drill down ideas. It makes it easier to dominate states, ideas, analysis, etc. So it make you learn faster and respond faster and smarter.