What users are saying about
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Top Rated
198 Ratings
5 Ratings

MindManager

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Top Rated
198 Ratings
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Score 9.1 out of 100
5 Ratings
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Score 9 out of 100

Highlights

Both XMind and MindManager are mind mapping tools, a type of diagramming software. Each tool includes concept ideation features that aim to help users create topics and visualize relationships between them. MindManager and XMind are both preferred by enterprise businesses on TrustRadius, though XMind offers a forever free version for personal use while MindManager does not. 

Features 

Each product includes a range of mind mapping and productivity features, including: 

  • Various types of mindmap templates (radial map, fishbone, treemap, matrix, timeline, org charts, free-form, concept, flow-chart, etc.) 
  • Ability to export maps as PNG, SVG, PDF, and markdown files
  • Map customization using colors, fonts, stickers, bubbles, themes, boundaries, shapes, etc. 
  • Ability to link to other files or webpages within maps 
  • Ability to add notes to specific topics or relationships within the map 

Both products have a few unique features as well. For example, XMind allows users to view a written map outline, insert chemical and mathematical equations, and directly share their map via email, on social media platforms, and through note-taking applications. The platform also offers mobile and desktop applications and allows users to log into up to five devices with one subscription.

MindManager has a winder variety of mindmap templates than XMind, including templates for ven diagrams, funnels, onion charts, and Kanban-style charts. It also has a set of project planning and management features such as adding resources and priority markers to topics, Gantt charts, topics task tags, start & end dates, task duration and effort levels, and the ability to assign tasks to other users.

Limitations 

When compared with MindManager, XMind’s biggest limitation is the lack of robust project management features, including Gantt charts and task creation and assignment. 

On the other hand, MindManager’s main limitation is that it does not have a flexible pricing model and does not have a forever free version, while XMind does. MindManager also does not offer mobile applications. 

Pricing

Both products have a one-time license fee, however, XMind also offers biannual and annual subscription pricing options as well.  

XMind offers a basic version of its software for free and has subscription-based pricing that starts at $40 per 6 months or $60 per year. Users can also pay a one-time license fee of $129 for access to XMind Pro 8.x. XMind offers a special discount for students, teachers, and education institutions. 

While MindManager doesn’t have a forever free version, it does offer a 30-day free trial. After that, it has a one-time license fee of $349 for Windows and Mac desktop applications. It also has a ‘special licensing program’ for enterprise and government users, though prices for these plans are not disclosed on MindManager’s website. 

Which Is Right For You?

Both products provide users with robust mind mapping features, but each has different ideal use cases. 

XMind is a great option for individuals looking for easy to use mind mapping software for personal use. It’s a good fit for concept ideation and workflow mapping. However, it may not be the right solution for large organizations looking for diagramming software with built-in project management features. 

MindManager is better suited for teams that need software to help them ideate, manage, track, and execute projects. It can also handle complex topics mapping and visualize relationships between topics, tasks, and processes. However, MindManager is not ideal for users looking for a free mind mapping software for personal use.

Likelihood to Recommend

MindManager

  • MM is superb for brainstorming - individually or with a group.
  • MM is superb for quickly focusing a group down the key elements of a discussion, plan or strategy.
  • I have found MM less useful in making Presentation material for said groups.
  • With each new MM version, the features and options get more refined and useful in the above-mentioned areas.
The notification/alarm function was pitiful and more recently has been vastly improved. It is still not "Google Calendar" replacement material, which I would like it to be.
John Griffith | TrustRadius Reviewer

Xmind

Well suited:
  • Organizing information.
  • Doing research.
  • Organizing goals.
  • Planning tasks.
  • Planning meetings.
  • Structure for writing documents.
Less appropriate:
  • Sharing documents among the teams/multiple users.
  • General-purpose infographics.
  • Writing longer paragraphs in the note field is very limited.
  • Integration with GitHub.
  • Integration with Confluence.
  • XMind uses a proprietary document format which is not indexed by search programs on a PC or a Mac. This means that one cannot search in the content of the XMind documents.
Anonymous | TrustRadius Reviewer

Pros

MindManager

  • The ability to apply it to almost any situation that requires the organization of ideas, concepts and/or facts.
  • The ease with which a map can be changed, almost totally if necessary, without the loss of any content.
  • The ease with which the tool is implemented to its full conceptual power.
  • The ease with which ideas are communicated to others who did not do the map building themselves.
  • The potential for collaborative efforts in developing thoughts, plans, etc.
Willem Kymmell | TrustRadius Reviewer

Xmind

  • User interface.
  • User experience.
  • .Simplification
  • Enables digital write up.
Aryani Paramita | TrustRadius Reviewer

Cons

MindManager

  • I would like to be able to readily select groups of topics and apply formatting e.g. circle three topics and have them collectively outlined or colored
  • Would be nice to have a small collection of the icons that I use most frequently in a group on the top bar so I can easily drag and drop
  • Its a bit cumbersome to generate custom formats
  • I've had trouble configuring this latest version to attach emails from Outlook which was a really useful feature for my dashboard
Thomas OConnell | TrustRadius Reviewer

Xmind

  • Actually nothing but for more freedom on worksheet it would be better if I can move main topics freely.
Celil ÇİYNEKLİ | TrustRadius Reviewer

Likelihood to Renew

MindManager

MindManager 9.3
Based on 20 answers
I feel the main issues of the old Mindjet seem to be gone with the
Corel purchase. With the huge advance of sharing via browser HTML even 1
user can affect many. And, actually, using MM kind of forced my rigid
brain to rethink how I categorize and classify information/projects.
The
idea of paying $69USD for an annual cost is more than fair and a great
model for Corel/Mindjet to keep rolling out improvements!
Thomas Kleinschmidt, CIM(R) | TrustRadius Reviewer

Xmind

No score
No answers yet
No answers on this topic

Usability

MindManager

MindManager 8.6
Based on 6 answers
One of the best software programs ever. Always my go-to program for most things.
Greg Cimmarrusti, PMP | TrustRadius Reviewer

Xmind

No score
No answers yet
No answers on this topic

Reliability and Availability

MindManager

MindManager 9.1
Based on 3 answers
Old MM versions were an issue. No issues since 2018 anyway!
Thomas Kleinschmidt, CIM(R) | TrustRadius Reviewer

Xmind

No score
No answers yet
No answers on this topic

Performance

MindManager

MindManager 9.1
Based on 2 answers
No issues even with large maps and held in the cloud.
Thomas Kleinschmidt, CIM(R) | TrustRadius Reviewer

Xmind

No score
No answers yet
No answers on this topic

Support Rating

MindManager

MindManager 8.4
Based on 5 answers
Occasionally I do have a bit of a back and forth via email...WHEREAS a quick POTC (plain old telephone call) would probably be best all concerned.
Perhaps a telephone-based Super premium support service (might be there but I might not know about it).
Thomas Kleinschmidt, CIM(R) | TrustRadius Reviewer

Xmind

Xmind 5.0
Based on 1 answer
The support around a bug in the tool which prevented the correct printing of diagrams. Support came back after a few days, and there was no workaround. Eventually, the bug was fixed in a future release. The company does not pay much attention to user forums. With better support and plugin mechanism for user contributions, the product would be more convincing.
Anonymous | TrustRadius Reviewer

Online Training

MindManager

MindManager 6.4
Based on 1 answer
The videos are not well categorized...I had to do a bit of digging to get what I wanted and many videos on older versions. If Mindjet was to improve the titles used that would help.
Thomas Kleinschmidt, CIM(R) | TrustRadius Reviewer

Xmind

No score
No answers yet
No answers on this topic

Alternatives Considered

MindManager

I like that MindManager is local software instead of a cloud-based service like MindMeister. This lets me work on a map even when I don't have internet access. It's also faster and more fully-featured.Visio is a cumbersome tool for mind mapping, as it is optimized for design more than rapid entry and organizing.
David Lenef | TrustRadius Reviewer

Xmind

It has a different form. Trello is good for task management. Xmind will give an overall connection between different tasks and how all the tasks interconnect to each other. The reminder function in Trello is good to keep track. However, a bird's eye view in Xmind will put conversations into context, and ease the navigation of any discussions.
Aryani Paramita | TrustRadius Reviewer

Scalability

MindManager

MindManager 9.1
Based on 2 answers
Unlimited...issue I had was nomenclature, but info/project classification/methodology address that.
Thomas Kleinschmidt, CIM(R) | TrustRadius Reviewer

Xmind

No score
No answers yet
No answers on this topic

Return on Investment

MindManager

  • Most recent example: Initiated a committee to set direction on how to most effectively assist the working poor and at-risk populations within our five county region. Mind mapping allowed the team of 10 - 12 people to absorb the ALICE (Asset Limited Income Constrained Employed) data for the region and determine which groups were most at risk and which groups State and Federal funds my be able to most effectively assist. Three to five maps allowed adequate data absorption by the team to set the 1 to 3 year strategy within a relatively short period of time and start implementation.
  • Have used the tool in the past for strategic planning for corporate business teams in areas of profit management, quality performance, business reliability, safety improvement with varying degrees of success. Typically the mapping process has contributed greatly to both defining the strategy and implementing.
Marcus James | TrustRadius Reviewer

Xmind

  • You can see big picture and in a faster way can drill down ideas. It makes it easier to dominate states, ideas, analysis, etc. So it make you learn faster and respond faster and smarter.
Celil ÇİYNEKLİ | TrustRadius Reviewer

Screenshots

Pricing Details

MindManager

General

Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

Xmind

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

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