Notion vs. XWiki Collaboration Suite

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
Notion
Score 8.8 out of 10
N/A
Notion aims to present users with an all-in-one workspace — for notes, tasks, wikis, and databases, from Notion Labs in San Francisco.
$5
per month per user
XWiki Collaboration Suite
Score 8.9 out of 10
Mid-Size Companies (51-1,000 employees)
XWiki Collaboration Suite (XCS) is a software solution that is built on top of the XWiki Enterprise Open Source project. According to the vendor, XCS tackles 2 main use cases: Information & Knowledge Management Collaborative Work It is available on premise or as SaaS and is packaged with XWiki SAS services. These services include: support, a yearly upgrade, initial setup and configuration.N/A
Pricing
NotionXWiki Collaboration Suite
Editions & Modules
Personal Pro
$48
per year per user
Team
$96
per year per user
Enterprise
Custom
No answers on this topic
Offerings
Pricing Offerings
NotionXWiki Collaboration Suite
Free Trial
YesYes
Free/Freemium Version
YesNo
Premium Consulting/Integration Services
NoYes
Entry-level Setup FeeNo setup fee$4 seat
Additional Details
More Pricing Information
Community Pulse
NotionXWiki Collaboration Suite
Top Pros
Top Cons
Features
NotionXWiki Collaboration Suite
Project Management
Comparison of Project Management features of Product A and Product B
Notion
8.3
22 Ratings
6% above category average
XWiki Collaboration Suite
8.0
1 Ratings
2% above category average
Task Management9.220 Ratings8.01 Ratings
Gantt Charts9.213 Ratings00 Ratings
Scheduling7.614 Ratings8.01 Ratings
Workflow Automation6.512 Ratings8.01 Ratings
Mobile Access9.318 Ratings8.01 Ratings
Search7.621 Ratings9.01 Ratings
Visual planning tools8.716 Ratings7.01 Ratings
Communication
Comparison of Communication features of Product A and Product B
Notion
8.5
20 Ratings
6% above category average
XWiki Collaboration Suite
10.0
1 Ratings
22% above category average
Chat7.77 Ratings00 Ratings
Notifications8.016 Ratings10.01 Ratings
Discussions7.911 Ratings10.01 Ratings
Surveys8.84 Ratings00 Ratings
Internal knowledgebase9.617 Ratings10.01 Ratings
Integrates with Gmail and Google Hangouts8.88 Ratings00 Ratings
Integrates with Outlook9.02 Ratings00 Ratings
File Sharing & Management
Comparison of File Sharing & Management features of Product A and Product B
Notion
8.4
21 Ratings
3% above category average
XWiki Collaboration Suite
7.8
1 Ratings
4% below category average
Versioning9.012 Ratings10.01 Ratings
Video files7.515 Ratings5.01 Ratings
Audio files7.211 Ratings5.01 Ratings
Document collaboration8.421 Ratings10.01 Ratings
Access control8.418 Ratings10.01 Ratings
Advanced security features7.913 Ratings00 Ratings
Integrates with Google Drive9.213 Ratings7.01 Ratings
Device sync9.811 Ratings00 Ratings
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NotionXWiki Collaboration Suite
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Score 9.7 out of 10
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Score 9.7 out of 10
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Score 9.2 out of 10
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User Ratings
NotionXWiki Collaboration Suite
Likelihood to Recommend
9.2
(27 ratings)
10.0
(1 ratings)
User Testimonials
NotionXWiki Collaboration Suite
Likelihood to Recommend
Notion Labs, Inc
Notion is good for a plethora of use cases. The templates that it offers give just a few established pages for common uses but these are some of my favorites:
  • Kanban board: we use it a lot in my company to manage tasks and meetings
  • Note taking: whether in a professional or academic environment, Notion is well suited to take notes of everything regardless.
  • Software documentation: the "code" component to insert code snippets is perfect for creating tutorials and documentation for software development.
  • Finance control: I use the "my finances" template to have a proper following of my monthly transactions, which allowed me to be more responsible with my money.
  • Inventory management: Since I own multiple peripherals and general equipment, being able to have a portable inventory of all of it that includes their original value, warranty length and current state has been perfect to know when clean, maintain or straight up replace everything.
Read full review
XWiki SAS
XWiki is very well suited for a very wide range of web collaboration and web development.
Read full review
Pros
Notion Labs, Inc
  • Team Collaboration. In Notion's software is the ability to see precisely who is working on a project and where. This eliminates any confusion when on calls or when working on the same project simultaneously. It is easy to tag co-workers to precise moments and build conversation streams.
  • Text Coding. When transitioning text from our Notion ideation and drafting boards to our website backends, the coding holds on all of the text.
  • Organization. Whether it's utilizing a "pin board" set up or nestling pages within pages, it is possible to keep everything organized and easy to find for every member of your team.
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XWiki SAS
  • XWiki makes it easy to manage semi-structured information, which is at the heart of every knowledge nexus of organizations. It makes it easy to manage in a single system both structured data (such as memberships, projects), and unstructured data.
  • XWiki offers a very rich API for creating enterprise applications quickly that are easy to maintain and evolve collaboratively.
  • XWiki templating and skinning system is extremely flexible and powerful.
Read full review
Cons
Notion Labs, Inc
  • The increase in integrations with third parties will always promote the adoption of the platform in companies.
  • Personalization with logos and corporate colors sometimes makes the difference when selecting a tool in a corporation.
  • Having multiple functionalities for working in manufacturing companies and with devices developed by third parties encourages other companies to select Notion as their flagship tool to offer implementation packages under alliances that favor its use.
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XWiki SAS
  • While the basic pieces are available for turning XWiki into an advanced semantic system, some features could be made available more prominently to the user for easing the use of faceted and typed links, paving the way for a new era of collaborative knowledge sharing.
Read full review
Alternatives Considered
Notion Labs, Inc
Trello only has the Kanban board feature and is great for task management, while Notion has a vast array of features, is easier to use, and has a more visually-appealing interface. I choose to use Notion over Trello due to its increased versatility and greater customization capabilities.
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XWiki SAS
XWiki key differentiators in my opinion:
  • Fast app development framework with very rich API
  • Open-source strategy, opening the way to collaborative innovation
Read full review
Return on Investment
Notion Labs, Inc
  • In just a short amount of time, the majority of my course draft has been transferred into an interactive online course, always live
  • Sufficient control over page structure gives a clean look, with sufficient means to add some personal touches
  • After a learning period, I could concentrate on the content rather than the tech
  • A huge motivational drive to learn more about no-code platforms (enthusiastic learner!)
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XWiki SAS
  • XWiki has a positive impact on the OW2 communication and collaborations strategies. It saves time when developing applications.
Read full review
ScreenShots

XWiki Collaboration Suite Screenshots

Screenshot of XCS HomepageScreenshot of XCS AdminScreenshot of XCS for CollaborationScreenshot of XCS TourScreenshot of User Profile