Trello

Score8.4 out of 10

3,017 Reviews and Ratings

What is Trello?

Trello from Atlassian is a project management tool based on a Kanban framework. Trello is ideal for task-management in a to-do list format. It supports sharing boards and cards across users or teams. The product offers a free version, and paid versions add greater automation, collaboration, and administrative control.

Categories & Use Cases

Videos

Task Management
This includes the ability to plan, track, collaborate and report on tasks.
Category average: 9
Resource Management
Resource management is workload planning to maximize resources.
Category average: 8.1
Mobile Access
Mobile access is the ability to access the software from a smartphone or tablet.
Category average: 7.6

Project & financial reporting
Ability to analyze project and financial data based on custom criteria to gather insights and improve business performance
Category average: 7.7
Invoicing
Ability to create, manage and send invoices to clients during or after completion of a project
Category average: 7.7
Integration with accounting software
Real-time, two-way sync with accounting or financial software to facilitate project and financial reporting
Category average: 7.3

#1 most frequent

Professional, Scientific, and Technical Services

25.4%

8,785 installations of 34,616

“Time saved”
— Business Consulting, Dentsu (10,001+ employees)

#2 most frequent

Information

11.6%

4,027 installations of 34,616

#3 most frequent

Manufacturing

8.2%

2,834 installations of 34,616

Pros

Facilitates task organization and management with clear checklists and specific task cards
Fosters team collaboration and communication through shared boards and task assignment
Offers an intuitive and user-friendly interface for easy access to tasks and information

Cons

Limited customization and flexibility for visual presentation and organizational structures
Lacks comprehensive reporting and advanced project management capabilities
Performance and reliability concerns, including site slowness and system crashes

Rida Mazhar

Account Manager in Finance and Accounting at Insight Global (1001-5000 employees employees)

Use Cases and Deployment Scope

We use Trello to organize projects, assign tasks, track deadlines, and manage team workflows across different departments. The main business problems it solves are task tracking and project coordination.

Pros

Easy to use board and make tracking of work simple.
Trello Enables teams to assign tasks and share updates.
It can be customized for different projects.

Cons

Trello provides basic insights, but more advanced built in dashboards and performance reporting would be able to reduce the need for third party tools.

Return on Investment

Trello has delivered a positive ROI by improving team productivity, and reducing time spent on manual task tracking.

Usability

Other Software Used

Slack, Asana, Freshdesk

Ellen Valdez, CMP View profile

Event Manager at Platinum XP (11-50 employees employees)

Use Cases and Deployment Scope

I use Trello every day, and have for about 15 years now! My organization hasn't adopted it, but personally, I have done so. I use it for my volunteer projects, board roles and work. I have 3 workspaces I operate on, and within each workspace is its own board.

Pros

In particular, Trello does a great job of offering a clear checklist option. I love being able to physically check things off of a list and archive as I go.
Trello has excellent collaboration features - you can tag others in comments and have an ongoing chain of communication within specific cards or you can add "members" to tabs so they can follow progress.
I specifically love the template options because I can create a template for certain types of events. When i'm ready to start a new event, I can just copy the template and have all of my to do's in one place.
There's also a label system for cards, which is great! You can categorize cards based on needs such as: requires follow up, ongoing or just notes.

Cons

I wish that you could click a button and create different versions of the charts you created, for example, if my board could turn into a gantt chart!
For my use case (events), it is sometimes difficult to see the overall event picture with Trello. It's less of a project management tool (in my opinion) and more for tasks.

Return on Investment

This hasn't provided ROI toward overall business objectives, but it has kept me sane!
I rely on Trello to keep me organized, and therefore it benefits my organization as a whole.

Usability

Alternatives Considered

monday.com

Other Software Used

Podio, Slack, Google Drive

Nick Butler View profile

Trainer and coach at Mr Nick Butler (1-10 employees employees)

Use Cases and Deployment Scope

A colleague at the head office recommended Trello to me, and I used Trello to monitor the development of new learning resources. I started to use it as part of my personal productivity routine. It helped me keep track of my daily and weekly To-Do lists and was a key component of my Weekly Review process. I created a series of personal Kanban boards. The Card format of Trello lends itself to this approach. As a visual thinker, the colour coding of the cards helped me understand what needed to be done and what type of task it was. Finally, the physical movement of cards from 'To Do' to my weekly plan and then to 'Done' was helpful and satisfying.

Pros

Allows you to create cards for specific tasks.
Allows you to colour code cards for different types of task.
Makes it easy to create a functioning Kanban Board.

Cons

I use colour coding a lot so I would like a wider range of colour options.
Also as a visual thinker I would like to be able to easily add images to cards.
I would like to be able to attach a wider range of file formats to cards.

Return on Investment

I got great output from the free version.
The return on investment was excellent because I used the free version.
It was easier to convince colleagues to give it a try as we all used the free version.

Usability

Alternatives Considered

Todoist and Microsoft To Do

Other Software Used

MindManager

Courtney Wolf View profile

Founder in Sales at Educate | Empower | Encourage (1-10 employees employees)

Use Cases and Deployment Scope

I use Trello to organize and schedule my day to day tasks. I also use it for project management and organizing what projects need to be done and all of the steps within that project that are necessary (and in what specific order) to accomplish. It's an incredible tool. I love Trello!

Pros

Ease of use
Intuitiveness
Clean, not clunky
Friendly on mobile AND desktop

Return on Investment

Made day to day operations more efficient
Opened up brain space for creativity
Kept projects on track across teams both internal and external

Usability

Alternatives Considered

Slack, Asana and monday CRM

Other Software Used

Kajabi, Calendly

Mary Alford View profile

Owner in Corporate at MFB Consultancy, Inc (1-10 employees employees)

Use Cases and Deployment Scope

My employees are scattered across the US. We use Trello to track the activities that need to be accomplished, as well as who is responsible for accomplishing them. I use the automation feature to create lists of recurring activities each month. I also use the template feature, combined with the checklists, to create lists of reports that need to be sent on a monthly basis.

Pros

Creating detailed checklists of things to be done
Assigning tasks to employees
Allowing me to see how many tasks still need to be accomplished

Cons

I would love to be able to add a date to the automation (e.g., create a task labeled "October bank rec" instead of just "bank rec").
Removing an employee who has left is not easily accomplished

Return on Investment

I don't have any hard numbers but I do know that using Trello has enabled me to ensure all my clients have what they need when they need it.

Usability

Other Software Used

QuickBooks Online, Microsoft 365

Planview ProjectPlace

Trello

What is Trello?

Categories & Use Cases

Videos

Trello Key Features

Top Performing Features

Task Management

Resource Management

Mobile Access

Areas for Improvement

Project & financial reporting

Invoicing

Integration with accounting software

Most Frequent Users

Professional, Scientific, and Technical Services

Information

Manufacturing

Trello Reviews

Pros

Cons

Use Cases and Deployment Scope

Pros

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Return on Investment

Usability

Other Software Used

Use Cases and Deployment Scope

Pros

Cons

Return on Investment

Usability

Alternatives Considered

Other Software Used

Use Cases and Deployment Scope

Pros

Cons

Return on Investment

Usability

Alternatives Considered

Other Software Used

Use Cases and Deployment Scope

Pros

Return on Investment

Usability

Alternatives Considered

Other Software Used

Use Cases and Deployment Scope

Pros

Cons

Return on Investment

Usability

Other Software Used

Trello Alternatives