What users are saying about
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Top Rated
631 Ratings

QuickBooks Desktop Pro

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Top Rated
631 Ratings
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Score 8.4 out of 100
34 Ratings
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Score 8.9 out of 100

Highlights

Quickbooks Desktop Pro and Quickbooks Self-Employed are both accounting software designed to handle financial data, invoicing, and reporting. Both versions of Quickbooks share a lot of features, but Quickbooks Desktop Pro is designed for businesses with employees, whereas Quickbooks Self Employed is built for freelancers or very small businesses. As a result of these design decisions, Quickbooks Desktop Pro is a popular choice for small to mid-sized businesses while Quickbooks Self-Employed is used almost exclusively by very small businesses.

Features and Limitations

Quickbooks Desktop Pro and Quickbooks Self-Employed both offer the same suite of essential features for financial management. These features include income and expense tracking, downloadable transaction information, and automated data backup. Despite these similarities, there are also a few key differences between the products.

Quickbooks Desktop Pro includes features for tracking employee timesheets and payments, and also allows for multiple users. These features are essential for businesses with employees to manage or multiple accountants that need to access financial data. Quickbooks Self-Employed lacks these features but allows for the separation of personal and business expenses, which can save time for users.

Pricing

Both Quickbooks Desktop Pro and Quickbooks Self-Employed offer 30-day free trials for users to try out the product before purchasing. After the free trial, Quickbooks Self-Employed costs $7.00 per month. Quickbooks Desktop Pro is priced at $299.95 per workstation. This pricing makes Quickbooks Self-Employed an affordable option for businesses without employees while Quickbooks Desktop Pro is ideal for small to medium businesses.

Likelihood to Recommend

QuickBooks Desktop Pro

QuickBooks Desktop Pro is ideal for small business owners who want the option of controlling their management costs by maintaining accounting in-house with limited staff/budget. It is easy to purchase, install and use...especially for those who are not necessarily accountants by trade. I would say that above all, its simplicity is its best asset. It can perform the majority of accounting functions quickly and easily, and it counts many users...which is always an advantage in my opinion.
As a disadvantage, I would say that it does have a limit in terms of size of organization for which it be of optimal use. Its low price would be attractive to anyone when factoring accounting software costs, but the fact is that I have seen other software suites that are much more robust, and subsequently more viable for larger enterprises with more complex accounting needs....for example, multiple users, international accounting needs, etc...
Ryan Husbands, MBA, CPA | TrustRadius Reviewer

QuickBooks Self-Employed

QuickBooks Self-Employed is a very detailed software to keep track of your finances and tax obligations. I'm reviewing the online version here and honestly, if you are into QuickBooks, it might be worth looking into the stand-alone software version. Ideally, if you work remotely, in various places and on more than one computer (desktop or laptop) then QuickBooks online is a good idea. But the slow interface is troubling to me and I spend a lot of time going through and correcting entries QuickBooks imports from my bank account. In fact, I've gone back to my stand-alone version of Quicken.
Tim Vahsholtz | TrustRadius Reviewer

Feature Rating Comparison

Payroll Management

QuickBooks Desktop Pro
8.4
QuickBooks Self-Employed
7.4
Pay calculation
QuickBooks Desktop Pro
8.8
QuickBooks Self-Employed
9.0
Benefit plan administration
QuickBooks Desktop Pro
7.8
QuickBooks Self-Employed
6.5
Direct deposit files
QuickBooks Desktop Pro
8.7
QuickBooks Self-Employed
8.5
Salary revision and increment management
QuickBooks Desktop Pro
8.3
QuickBooks Self-Employed
6.5
Reimbursement management
QuickBooks Desktop Pro
8.4
QuickBooks Self-Employed
6.5

Customization

QuickBooks Desktop Pro
7.5
QuickBooks Self-Employed
7.0
API for custom integration
QuickBooks Desktop Pro
7.9
QuickBooks Self-Employed
7.0
Plug-ins
QuickBooks Desktop Pro
7.2
QuickBooks Self-Employed
7.0

Security

QuickBooks Desktop Pro
8.5
QuickBooks Self-Employed
8.9
Single sign-on capability
QuickBooks Desktop Pro
8.7
QuickBooks Self-Employed
9.2
Role-based user permissions
QuickBooks Desktop Pro
8.2
QuickBooks Self-Employed
8.5

Reporting & Analytics

QuickBooks Desktop Pro
8.5
QuickBooks Self-Employed
8.4
Dashboards
QuickBooks Desktop Pro
8.4
QuickBooks Self-Employed
8.4
Standard reports
QuickBooks Desktop Pro
8.9
QuickBooks Self-Employed
8.3
Custom reports
QuickBooks Desktop Pro
8.3
QuickBooks Self-Employed
8.5

General Ledger and Configurable Accounting

QuickBooks Desktop Pro
8.0
QuickBooks Self-Employed
7.9
Accounts payable
QuickBooks Desktop Pro
8.7
QuickBooks Self-Employed
8.6
Accounts receivable
QuickBooks Desktop Pro
8.4
QuickBooks Self-Employed
8.9
Cash management
QuickBooks Desktop Pro
8.2
QuickBooks Self-Employed
7.6
Bank reconciliation
QuickBooks Desktop Pro
9.2
QuickBooks Self-Employed
8.6
Expense management
QuickBooks Desktop Pro
8.2
QuickBooks Self-Employed
8.7
Time tracking
QuickBooks Desktop Pro
7.4
QuickBooks Self-Employed
7.0
Fixed asset management
QuickBooks Desktop Pro
8.0
QuickBooks Self-Employed
7.0
Multi-currency support
QuickBooks Desktop Pro
7.2
QuickBooks Self-Employed
8.0
Multi-division support
QuickBooks Desktop Pro
7.7
QuickBooks Self-Employed
7.0
Regulations compliance
QuickBooks Desktop Pro
7.5
QuickBooks Self-Employed
6.0
Electronic tax filing
QuickBooks Desktop Pro
8.7
QuickBooks Self-Employed
8.3
Self-service portal
QuickBooks Desktop Pro
7.7
QuickBooks Self-Employed
9.4
Global Financial Support
QuickBooks Desktop Pro
6.9
QuickBooks Self-Employed
9.0
Primary and Secondary Ledgers
QuickBooks Desktop Pro
8.3
QuickBooks Self-Employed
9.0
Intercompany Accounting
QuickBooks Desktop Pro
7.9
QuickBooks Self-Employed
8.0
Localizations
QuickBooks Desktop Pro
7.7
QuickBooks Self-Employed
8.0
Journals and Reconciliations
QuickBooks Desktop Pro
8.4
QuickBooks Self-Employed
7.1
Enterprise Accounting
QuickBooks Desktop Pro
7.7
QuickBooks Self-Employed
8.0
Configurable Accounting
QuickBooks Desktop Pro
7.6
QuickBooks Self-Employed
7.0
Centralized Rules Framework
QuickBooks Desktop Pro
7.7
QuickBooks Self-Employed
8.0
Standardized Processes
QuickBooks Desktop Pro
8.6
QuickBooks Self-Employed
6.6

Inventory Management

QuickBooks Desktop Pro
7.7
QuickBooks Self-Employed
6.8
Inventory tracking
QuickBooks Desktop Pro
7.7
QuickBooks Self-Employed
7.5
Automatic reordering
QuickBooks Desktop Pro
7.5
QuickBooks Self-Employed
6.5
Location management
QuickBooks Desktop Pro
8.2
QuickBooks Self-Employed
7.0
Manufacturing module
QuickBooks Desktop Pro
7.2
QuickBooks Self-Employed
6.0

Order Management

QuickBooks Desktop Pro
8.0
QuickBooks Self-Employed
7.9
Pricing
QuickBooks Desktop Pro
8.3
QuickBooks Self-Employed
8.5
Order entry
QuickBooks Desktop Pro
8.1
QuickBooks Self-Employed
9.5
Credit card processing
QuickBooks Desktop Pro
8.2
QuickBooks Self-Employed
7.7
Cost of goods sold
QuickBooks Desktop Pro
8.6
QuickBooks Self-Employed
7.5
Order Orchestration
QuickBooks Desktop Pro
8.0
QuickBooks Self-Employed
7.0
End-to-end order visibility
QuickBooks Desktop Pro
7.9
QuickBooks Self-Employed
7.0
Order exception Resolution
QuickBooks Desktop Pro
7.2
QuickBooks Self-Employed
8.0

Pros

QuickBooks Desktop Pro

  • Inventory management with low stock indicators has made it easy to ensure I have the necessary parts and supplies I need for my jobs.
  • Time tracking and being able to invoice on that time makes it simple to bill clients for work I have performed. Prior to QuickBooks I had time that I wasn't getting paid for because I would forget to invoice for it.
  • The extensive number of reports available as well as customizations allows me to see how my sales are doing on a regular basis in different areas of the market.
Bill Greganti | TrustRadius Reviewer

QuickBooks Self-Employed

  • Cross-platform compatibility (Browser, Android) makes it easy to see how my business is doing almost anywhere.
  • Smart enough to recognize and automatically categorize most of my transactions, so I don't have to fuss with spreadsheets at the end of the year.
  • Updates automatically and notifies me when it needs help, so I don't have to spend too much time babysitting it.
  • Integrated with TurboTax and automatically exports year-end tax info for easy filing.
Benjamin E. Jerew | TrustRadius Reviewer

Cons

QuickBooks Desktop Pro

  • QuickBooks largest setback is the UI. It is a bit cumbersome and not entirely intuitive if you have never used QuickBooks before.
  • Occasionally QuickBooks has a hard time communicating with your bank, but it is usually fixed after a couple attempts.
  • QuickBooks does need to be bought each year to stay up to date.
Heath Achatz | TrustRadius Reviewer

QuickBooks Self-Employed

  • Automatic mileage tracking used to work a lot better than it currently does. I got a new phone, and now I have to manually input call tracking, because it just doesn't work anymore.
  • When creating invoices, there should be a way to import data into an invoices from Excel, which would make the invoicing a lot faster. Additionally, being able to press ENTER to save a line item on an invoice would be nice. Currently it doesn't work that way.
  • Editing invoices shouldn't require sending a reminder.
Aaron Metzger | TrustRadius Reviewer

Likelihood to Renew

QuickBooks Desktop Pro

QuickBooks Desktop Pro 10.0
Based on 18 answers
Overall the features of PRO are just not enough to run a great company with good reporting and smooth accounting. If you're serious about getting your finances organized, step up to PREMIER or ACCOUNTANT. The small additional investment will be well worth while. And for truly world-class security and performance, please consider having your QuickBooks hosted on a virtual network. By doing this you will relieve yourself of the hassle, expense, and danger of making your own backups, protecting your QuickBooks files from viruses, and of course, getting hacked. A hosted platform will protect you from all of these things and make your QuickBooks files available to your team from anywhere in the world.
David Worrell | TrustRadius Reviewer

QuickBooks Self-Employed

QuickBooks Self-Employed 10.0
Based on 1 answer
No answer on this topic is available.

Usability

QuickBooks Desktop Pro

QuickBooks Desktop Pro 8.3
Based on 10 answers
It does require some training to get used to, it's not really something you can figure out on your own. Every company is also going to have their own custom features. But, I feel really confident using it now after months of training and scenarios
Ariel Dunay | TrustRadius Reviewer

QuickBooks Self-Employed

No score
No answers yet
No answers on this topic

Support Rating

QuickBooks Desktop Pro

QuickBooks Desktop Pro 9.5
Based on 8 answers
I haven't had any major issues or complaints. I think there is always room for improvement; the software isn't flawless, but it has been super helpful in creating manageable financials for our start-up business. When I have needed support help, which hasn't been real often, usually the problem is resolvable. I have occasionally had to pay extra fees for help, but nothing unreasonable.
Erika Neilson | TrustRadius Reviewer

QuickBooks Self-Employed

No score
No answers yet
No answers on this topic

In-Person Training

QuickBooks Desktop Pro

QuickBooks Desktop Pro 10.0
Based on 1 answer
Best thing I ever did was to attend a two day training seminar on QuickBooks, I learned an immense amount in a short time with hands on training by experts. I strongly recommend such training for anyone using any part of the software. It will pay for itself in the first month.
Chuck Bunn | TrustRadius Reviewer

QuickBooks Self-Employed

No score
No answers yet
No answers on this topic

Implementation Rating

QuickBooks Desktop Pro

QuickBooks Desktop Pro 9.0
Based on 6 answers
We implemented the software ourselves. The training we received on the software was done by taking a community course teaching us how to use QuickBooks. It allowed me to get started with some basics of how to use the program and have not needed much assistance since completing the course work.
Erika Neilson | TrustRadius Reviewer

QuickBooks Self-Employed

No score
No answers yet
No answers on this topic

Alternatives Considered

QuickBooks Desktop Pro

I would recommend QuickBooks Pro over QuickBooks Online for almost everyone. It is easy to learn the basics, the payroll is so much easier to use, the reports are better and easier to use. The advantages of QBP far outweigh those of QBO. When asked, I recommend QBP almost every time.
Meredith Turcotte | TrustRadius Reviewer

QuickBooks Self-Employed

FreshBooks limited my ability to categorize transactions, specifically removing duplicates or excluding them. I selected QuickBooks Self-Employed because it allowed me to be in control of items. Sometimes accounting is just making sure things are organized the way YOU think, and FreshBooks wasn't doing that for me.
Jonathan Palance | TrustRadius Reviewer

Return on Investment

QuickBooks Desktop Pro

  • By entering our bills as they arrive we get reminders when payment dates are coming due as well as making it easy to track where the money is going
  • Invoicing has made tracking money owed to us easy and cut down on having to call people looking for money owee to us.
  • Quickbooks built-in templates for invoicing & quotes we have been able to have a more professional look to present to customers
Heather Pellegrini | TrustRadius Reviewer

QuickBooks Self-Employed

  • A positive impact on my business is, of course, keeping track of income and expenses, and approximate quarterly taxes. QuickBooks is a little better at this than Quicken, I think.
  • By using QuickBooks (and Quicken) it saves me having to spend money on an accountant. (At least up to this point.)
  • However, the time I spend on daily or weekly entries takes billable time away from other things.
Tim Vahsholtz | TrustRadius Reviewer

Pricing Details

QuickBooks Desktop Pro

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

QuickBooks Self-Employed

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

Rating Summary

Likelihood to Recommend

QuickBooks Desktop Pro
8.7
QuickBooks Self-Employed
9.1

Likelihood to Renew

QuickBooks Desktop Pro
10.0
QuickBooks Self-Employed
10.0

Usability

QuickBooks Desktop Pro
8.3
QuickBooks Self-Employed

Reliability and Availability

QuickBooks Desktop Pro
8.3
QuickBooks Self-Employed

Support Rating

QuickBooks Desktop Pro
9.5
QuickBooks Self-Employed

In-Person Training

QuickBooks Desktop Pro
10.0
QuickBooks Self-Employed

Implementation Rating

QuickBooks Desktop Pro
9.0
QuickBooks Self-Employed

Scalability

QuickBooks Desktop Pro
8.0
QuickBooks Self-Employed

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