What users are saying about
Top Rated
819 Ratings
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Score 8.4 out of 100
43 Ratings
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Score 7.5 out of 100

Highlights

Quickbooks Desktop Pro and Quickbooks Self-Employed are both accounting software designed to handle financial data, invoicing, and reporting. Both versions of Quickbooks share a lot of features, but Quickbooks Desktop Pro is designed for businesses with employees, whereas Quickbooks Self Employed is built for freelancers or very small businesses. As a result of these design decisions, Quickbooks Desktop Pro is a popular choice for small to mid-sized businesses while Quickbooks Self-Employed is used almost exclusively by very small businesses.

Features and Limitations

Quickbooks Desktop Pro and Quickbooks Self-Employed both offer the same suite of essential features for financial management. These features include income and expense tracking, downloadable transaction information, and automated data backup. Despite these similarities, there are also a few key differences between the products.

Quickbooks Desktop Pro includes features for tracking employee timesheets and payments, and also allows for multiple users. These features are essential for businesses with employees to manage or multiple accountants that need to access financial data. Quickbooks Self-Employed lacks these features but allows for the separation of personal and business expenses, which can save time for users.

Pricing

Both Quickbooks Desktop Pro and Quickbooks Self-Employed offer 30-day free trials for users to try out the product before purchasing. After the free trial, Quickbooks Self-Employed costs $7.00 per month. Quickbooks Desktop Pro is priced at $299.95 per workstation. This pricing makes Quickbooks Self-Employed an affordable option for businesses without employees while Quickbooks Desktop Pro is ideal for small to medium businesses.

Feature Set Ratings

  • QuickBooks Desktop Pro ranks higher in 2 feature sets: Payroll Management, Reporting & Analytics
  • QuickBooks Self-Employed ranks higher in 5 feature sets: Customization, Security, General Ledger and Configurable Accounting, Inventory Management, Order Management

Payroll Management

8.9

QuickBooks Desktop Pro

89%
7.8

QuickBooks Self-Employed

78%
QuickBooks Desktop Pro ranks higher in 4/5 features

Pay calculation

9.1
91%
61 Ratings
10.0
100%
2 Ratings

Benefit plan administration

8.2
82%
35 Ratings
5.0
50%
2 Ratings

Direct deposit files

9.0
90%
53 Ratings
8.1
81%
3 Ratings

Salary revision and increment management

9.2
92%
49 Ratings
8.0
80%
2 Ratings

Reimbursement management

8.9
89%
50 Ratings
8.0
80%
3 Ratings

Customization

7.2

QuickBooks Desktop Pro

72%
7.7

QuickBooks Self-Employed

77%
QuickBooks Desktop Pro ranks higher in 1/2 features

API for custom integration

7.3
73%
32 Ratings
8.5
85%
3 Ratings

Plug-ins

7.1
71%
36 Ratings
7.0
70%
3 Ratings

Security

7.4

QuickBooks Desktop Pro

74%
8.5

QuickBooks Self-Employed

85%
QuickBooks Self-Employed ranks higher in 2/2 features

Single sign-on capability

7.4
74%
76 Ratings
9.0
90%
7 Ratings

Role-based user permissions

7.3
73%
89 Ratings
8.0
80%
4 Ratings

Reporting & Analytics

8.1

QuickBooks Desktop Pro

81%
7.5

QuickBooks Self-Employed

75%
QuickBooks Desktop Pro ranks higher in 2/3 features

Dashboards

7.8
78%
94 Ratings
8.5
85%
11 Ratings

Standard reports

8.6
86%
108 Ratings
8.5
85%
13 Ratings

Custom reports

8.0
80%
106 Ratings
5.4
54%
7 Ratings

General Ledger and Configurable Accounting

7.5

QuickBooks Desktop Pro

75%
8.9

QuickBooks Self-Employed

89%
QuickBooks Self-Employed ranks higher in 19/21 features

Accounts payable

8.7
87%
108 Ratings
9.0
90%
8 Ratings

Accounts receivable

8.6
86%
109 Ratings
8.6
86%
9 Ratings

Cash management

7.5
75%
97 Ratings
8.9
89%
8 Ratings

Bank reconciliation

8.8
88%
109 Ratings
8.5
85%
9 Ratings

Expense management

8.0
80%
100 Ratings
8.1
81%
13 Ratings

Time tracking

7.0
70%
47 Ratings
7.9
79%
6 Ratings

Fixed asset management

7.7
77%
64 Ratings
6.0
60%
3 Ratings

Multi-currency support

6.5
65%
28 Ratings
10.0
100%
1 Rating

Multi-division support

7.6
76%
53 Ratings
10.0
100%
1 Rating

Regulations compliance

6.7
67%
40 Ratings
9.0
90%
2 Ratings

Electronic tax filing

7.9
79%
50 Ratings
9.9
99%
12 Ratings

Self-service portal

6.2
62%
39 Ratings
7.2
72%
7 Ratings

Global Financial Support

5.1
51%
16 Ratings
10.0
100%
1 Rating

Primary and Secondary Ledgers

7.8
78%
38 Ratings
10.0
100%
1 Rating

Intercompany Accounting

7.4
74%
39 Ratings
9.0
90%
2 Ratings

Localizations

7.0
70%
18 Ratings
10.0
100%
2 Ratings

Journals and Reconciliations

8.3
83%
66 Ratings
9.0
90%
5 Ratings

Enterprise Accounting

7.4
74%
34 Ratings
10.0
100%
1 Rating

Configurable Accounting

7.9
79%
41 Ratings
9.0
90%
3 Ratings

Centralized Rules Framework

6.9
69%
25 Ratings
8.0
80%
2 Ratings

Standardized Processes

8.0
80%
49 Ratings
9.0
90%
4 Ratings

Inventory Management

7.0

QuickBooks Desktop Pro

70%
7.3

QuickBooks Self-Employed

73%
QuickBooks Desktop Pro ranks higher in 2/4 features

Inventory tracking

7.6
76%
53 Ratings
7.0
70%
2 Ratings

Automatic reordering

6.5
65%
32 Ratings
5.0
50%
2 Ratings

Location management

6.8
68%
29 Ratings
7.0
70%
2 Ratings

Manufacturing module

6.9
69%
16 Ratings
10.0
100%
1 Rating

Order Management

7.5

QuickBooks Desktop Pro

75%
8.1

QuickBooks Self-Employed

81%
QuickBooks Desktop Pro ranks higher in 4/7 features

Pricing

8.5
85%
50 Ratings
7.0
70%
3 Ratings

Order entry

8.3
83%
49 Ratings
8.1
81%
3 Ratings

Credit card processing

7.2
72%
49 Ratings
7.9
79%
4 Ratings

Cost of goods sold

8.2
82%
59 Ratings
7.0
70%
2 Ratings

Order Orchestration

7.5
75%
19 Ratings
10.0
100%
1 Rating

End-to-end order visibility

7.4
74%
22 Ratings
7.0
70%
2 Ratings

Order exception Resolution

5.2
52%
16 Ratings
10.0
100%
1 Rating

Attribute Ratings

  • QuickBooks Self-Employed is rated higher in 3 areas: Likelihood to Recommend, Usability, Support Rating
  • QuickBooks Desktop Pro and QuickBooks Self-Employed are tied in 1 area: Likelihood to Renew

Likelihood to Recommend

8.2

QuickBooks Desktop Pro

82%
123 Ratings
9.0

QuickBooks Self-Employed

90%
14 Ratings

Likelihood to Renew

10.0

QuickBooks Desktop Pro

100%
18 Ratings
10.0

QuickBooks Self-Employed

100%
1 Rating

Usability

8.5

QuickBooks Desktop Pro

85%
31 Ratings
9.5

QuickBooks Self-Employed

95%
2 Ratings

Availability

8.3

QuickBooks Desktop Pro

83%
4 Ratings

QuickBooks Self-Employed

N/A
0 Ratings

Support Rating

6.4

QuickBooks Desktop Pro

64%
37 Ratings
10.0

QuickBooks Self-Employed

100%
2 Ratings

In-Person Training

10.0

QuickBooks Desktop Pro

100%
1 Rating

QuickBooks Self-Employed

N/A
0 Ratings

Implementation Rating

9.0

QuickBooks Desktop Pro

90%
12 Ratings

QuickBooks Self-Employed

N/A
0 Ratings

Product Scalability

8.0

QuickBooks Desktop Pro

80%
1 Rating

QuickBooks Self-Employed

N/A
0 Ratings

Likelihood to Recommend

QuickBooks Desktop Pro

I am only going to recommend it because it is currently ubiquitous, and most accountants prefer it at the moment. I do not stand by the company, and will not use the product any longer than I have to. [I believe] the support is lousy, the product is overpriced, but it does the basics of what we need. I'm very happy for all those outside Intuit who make their living supporting QuickBooks Desktop Pro; third-party support is desperately needed. They also doubled their prices for software upgrades this year, and require those who don't pay double what the last upgrade cost, to subscribe every year for $200. If one does not subscribe beyond the first year, one will not be able to use the software beyond the first year. They are moving to a rental model even for those who refuse to use the LOUSY QuickBooks online. They were good company once. Now they just turn out bloatware that everyone uses, so the rest of us have to. I look forward to the day that an honest, better-priced competitor wipes the floor with Intuit.
Dana Friedman | TrustRadius Reviewer

QuickBooks Self-Employed

QuickBooks is a great tool for new SoleTraders that need basic accounting software and require digital invoicing for their clients to send via email and access key features via a mobile app on the go. QuickBooks is a straightforward tool to use with a simple design and learning curve for business owners that are not very tech-savvy.For businesses that operate on a larger scale and need to provide access to other users on their team, QuickBooks is limited. This type of business may also require more insights into the business outside of accounting, and QuickBooks won't be able to supply insights outside of that.
Ayo Bamgbose, Assoc CIPD, MSc | TrustRadius Reviewer

Pros

QuickBooks Desktop Pro

  • It is easy to manage and adjust inventory on hand.
  • It is easy to make reports and customize them to your needs.
  • We also use it to pay our employees directly.
  • It is easy to make year-to-year comparisons to see where we can make improvements and the current financial situation.
Matt Wipf | TrustRadius Reviewer

QuickBooks Self-Employed

  • QuickBooks Self-Employed does keep a running total of your income and estimated taxes. Of course, this requires that your entries are accurate.
  • The mileage feature is particularly helpful. One just needs to either use the phone app in conjunction with QuickBooks Self-Employed, or keep a log of all mileage.
  • When tax time comes around, it's easy to use TurboTax software and import your data from QuickBooks.
Tim Vahsholtz | TrustRadius Reviewer

Cons

QuickBooks Desktop Pro

  • QuickBooks Desktop Pro has been around for a few years and after an update[,] they force you to look at the changes/updates before you can use [them] after updating.
  • QuickBooks Desktop Pro does not have 2FA.
  • QuickBooks Desktop Pro should offer a way to store backups to a personal cloud without having to map a local network drive.
Tony Lamm | TrustRadius Reviewer

QuickBooks Self-Employed

  • Doesn't integrate with Mint, which I use for my home expenses. I think this would be a nice addition to the program, so I could keep track of my whole financial situation.
  • A Windows 10 app would be a nice addition to the program, so I could access it securely from my desktop.
Benjamin E. Jerew | TrustRadius Reviewer

Pricing Details

QuickBooks Desktop Pro

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

Starting Price

QuickBooks Self-Employed

General

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

Starting Price

Likelihood to Renew

QuickBooks Desktop Pro

QuickBooks Desktop Pro 10.0
Based on 18 answers
We've used the program for more than 20 years in our firm both with clients and as our software. For the cost and value of the program it works well for our firms needs and desires for an accounting software program. At this point to switch would not make sense.
Anonymous | TrustRadius Reviewer

QuickBooks Self-Employed

QuickBooks Self-Employed 10.0
Based on 1 answer
No answer on this topic is available.

Usability

QuickBooks Desktop Pro

QuickBooks Desktop Pro 8.5
Based on 31 answers
It is a great software that does everything a small business needs it to do, but there are just a few bugs and quirks that make additional software necessary. The slowness of the software occasionally might eventually be overshadowed by the quickness of cloud-based software though.
Alexis Lewis | TrustRadius Reviewer

QuickBooks Self-Employed

QuickBooks Self-Employed 9.5
Based on 2 answers
I have been using this software for several years now and it has always put out my data in beautiful generated reports that I can use for verification purposes with my financial institute and the IRS. It has all the tools I need to run my business without loosing track of anything
Shannon Allen | TrustRadius Reviewer

Reliability and Availability

QuickBooks Desktop Pro

QuickBooks Desktop Pro 8.3
Based on 4 answers
I haven't experienced a time when QuickBooks Pro was unavailable when I needed it in the entire 20 years of using the software
Anonymous | TrustRadius Reviewer

QuickBooks Self-Employed

No score
No answers yet
No answers on this topic

Support Rating

QuickBooks Desktop Pro

QuickBooks Desktop Pro 6.4
Based on 37 answers
The support team is not always easy to use or able to understand the problems. There are some difficulties understanding [...] the issues the purchaser has and the solutions are sometimes hard to implement. A lot can be avoided if the users have adequate training and security is set up correctly at implementation.
Scott Banks | TrustRadius Reviewer

QuickBooks Self-Employed

QuickBooks Self-Employed 10.0
Based on 2 answers
I have never faced any difficulties that required me to contact QuickBooks customer service. QuickBooks has plenty of online tutorials, blog posts, and helpful tips and advice for almost any issues you may face using the desktop or app version of the software. Even if you can not find the right answer on the QuickBooks webpages, there are loads of YouTube videos from experts.
Ayo Bamgbose, Assoc CIPD, MSc | TrustRadius Reviewer

In-Person Training

QuickBooks Desktop Pro

QuickBooks Desktop Pro 10.0
Based on 1 answer
Best thing I ever did was to attend a two day training seminar on QuickBooks, I learned an immense amount in a short time with hands on training by experts. I strongly recommend such training for anyone using any part of the software. It will pay for itself in the first month.
Chuck Bunn | TrustRadius Reviewer

QuickBooks Self-Employed

No score
No answers yet
No answers on this topic

Implementation Rating

QuickBooks Desktop Pro

QuickBooks Desktop Pro 9.0
Based on 12 answers
We implemented the software ourselves. The training we received on the software was done by taking a community course teaching us how to use QuickBooks. It allowed me to get started with some basics of how to use the program and have not needed much assistance since completing the course work.
Erika Neilson | TrustRadius Reviewer

QuickBooks Self-Employed

No score
No answers yet
No answers on this topic

Alternatives Considered

QuickBooks Desktop Pro

Zoho had great end-user support and it was almost as simple to learn and was as easy to use. But its reports were not as [customizable] as QuickBooks Desktop Pro, and its job cost and department accounting [were] more cumbersome than QuickBooks Desktop Pro was. In addition, while I like an underdog (Zoho) the fact is that it is easier to find staff that [is] comfortable with QuickBooks Desktop Pro than anything else on the market.
Anonymous | TrustRadius Reviewer

QuickBooks Self-Employed

FreshBooks limited my ability to categorize transactions, specifically removing duplicates or excluding them. I selected QuickBooks Self-Employed because it allowed me to be in control of items. Sometimes accounting is just making sure things are organized the way YOU think, and FreshBooks wasn't doing that for me.
Jonathan Palance | TrustRadius Reviewer

Return on Investment

QuickBooks Desktop Pro

  • QuickBooks Desktop Pro is a no hassle accounting solution that ticks a lot of boxes. It almost never disappoints and organizations will usually keep using it for many years. If anything, the only time I've seen an organization migrate away from it is if they have specific accounting needs, or if the organization has grown to the point that they need a more robust accounting solution. Even then, QuickBooks can usually be maintained within another accounting software system for specific functions, like A/R & A/P for example.
Ryan Husbands, MBA, CPA | TrustRadius Reviewer

QuickBooks Self-Employed

  • Overall, tagging expenses and mileage has saved me thousands in taxes, for a relatively low cost of around $8/mo.
  • QuickBooks allows me to get invoices to clients quickly and accept online payments, which helps with cashflow.
  • The app has stopped tracking mileage automatically on my device, so I worry that sometimes I am not tracking business miles effectively, which could end up costing me at the EOY.
Aaron Metzger | TrustRadius Reviewer

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