TrustRadius
https://media.trustradius.com/product-logos/LK/ME/ZFR8T5KHU3EX.JPEGWe "heart" SaaSOpticsWe use SaaSOptics as a single source of truth for all our contracts. It is a primary function of our Operations team but used to inform other departments such as Sales and Customer success. SaaSOptics helped us gain clarity and certainty into our customer contracts and solidify our revenue recognition to GAAP standards. In addition to revenue, it has streamlined our reporting for SaaS economics, Invoicing, and AR.,The software was built by a SaaS company for SaaS companies. This comes through in the user experience and training. Integration with Avalara was very important and appreciated. The subscription momentum reporting is amazing. Almost every meaningful SaaS metric in one place.,Would love to a see a commissions module or add on. This would add an incredible amount of value to our organization. Improved documentation of general use case workflows. Having a visual and starting point for what needs to be done would go a long way in grasping what needs to be done in various scenarios (new contract, renewal, cancellation, refund).,10,Confidence in revenue numbers. Exposed gaps in sales order process. Less time spent invoicing and obtaining metrics.,InsightSquared,QuickBooks Pro, Avalara, CapshareSaasOptics for all of your SaaS revenue and reporting needs...Stave first looked into SaaSOptics so that we could accurately record deferred revenue and our subscription services. The integration with QBO and HubSpot has extended our use of the product from just being an accounting tool to being a tool for our sales and customer success staff. SaaSOptics allows reporting not only on subscription metrics but also on revenue, customer and project metrics, which has proven to be extremely beneficial.,Reports on subscription services Reports on revenue deferrals Integrations Invoicing,Would love to have more control over reports, customization, and printing to PDF instead of just CSV.,10,SaaSOptics has allowed us to show our true financials using deferred revenue. SaaSOptics has saved my organization hours of work on reporting ARR, MRR and related data for our sales staff.,,QuickBooks Online, HubSpotSaaSOptics combines invoicing, contract management and revenue recognition for our SaaS business.We are a SaaS Platform and use SaaSOptics to track all customer contracts and to invoice all customers. This solves the issue of tracking credit card payments of similar amounts by numerous customers. We have SaaSOptice integrated with QuickBooks online.,Tracking and renewing all contracts with numerous customers Invoicing customers via email Tracking payments by customers by both credit card, ACH or check,We have contracts that are 12 months long but customers pay monthly. When terms change (raise or lower price) mid contract, changes are not easy. AR collection was an issue. However, SaaSOptics just released a report to track outstanding invoices and it works great. Integration with QuickBooks is OK but it isn't straightforward to issue a credit memo for a particular customer.,9,Hard to quantify but it take a lot of the clerical work out of contract management and invoicing. Revenue Recognition as stated earlier.,QuickBooks Online,QuickBooks Online, QuickBooks Pro, ContactWorld for SalesforceDon't spend another minute on that Revenue Rec spreadsheet!I am an outsourced controller and selected SaaSOptics for my client who sells software as a service on a subscription basis. After attempting to track deferred revenue using an Excel spreadsheet, I knew that there had to be a better way. SaaSOptics allows us to track our contracts, automate billing and payment and generate very useful financial and analytic reports that allow us to better manage the business. It's also taken a huge burden off me as a controller when it comes to generating financial statements using Revenue Recognition.,Tracks revenue recognition and provides journal entries, simplifying the accounting process Provides monthly and annual revenue recognition reports and analytics that allow us to manage the business more easily Maintains all of our relevant contract info, including attachments Automates recurring billing and payments,The dashboard is difficult to customize I would like to be able to delete report snapshots and have a better way to organize saved reports Chat feature for help would be nice,10,Not sure about ROI yet because we've only been using it for about 4 months, but it is saving time. Our management team now has standard reports with which we can manage the business.,,QuickBooks Enterprise SolutionsWe get more sleep with SaaSOptics.SaaSOptics is used for our contract and revenue management, billing and collections. It is primarily used by the accounting and finance teams, however, all departments utilize the information derived from the system for addressing business needs. For example, our support teams access SaaSOptics transaction and invoice data with the Salesforce.com integration to give information to clients across multiple products without transferring them to the billing department. It has also address the following major business problems: Month-end reconciliation and close has decreased due to the accuracy of the system and the level of detail provided in our GL.The executive team now has access to metrics that were previously non-existent for our company through other software.Collections efforts have improved with their new collections module.Billing accuracy has improved entirely and call volume to address billing concerns has reduced.Quote-to-cash process has improved with Stripe and Salesforce.com integration.,Managing deferred revenue. Contract management is flexible and allows us to see data that we never had before. Billing is painless and is now done within a couple hours. Previously it would take at least 1-2 days. Business Metrics and Reporting.,I would like to see a feature where clients can be notified if payments are applied to invoices.,10,SaaSOptics has helped decrease the time spent on month-end. Their reporting is always accurate and reconciling deferred revenue is no longer a headache. Increased accuracy in billing which has decreased the amount of invoice inquiries by our clients. Sped up the quote-to-cash process with Salesforce.com and Stripe integration. Sales orders are processed faster and customers are utilizing "buttons" on invoices to submit payment details. Increased our ability to stay on top of past due invoices with new collections module. The metrics in SaaSOptics has improved financial presentations by providing more insight into our business.,Zuora,Stripe, Deputy, Rippling, Expensify, PandaDocGreat experience start to finish, from sales to implementation. Highly recommend.We are using SaaSOptics primarily for its revenue recognition and reporting functionality. Current users are myself, in the weeds and using it daily, and our CEO and Sales team who use it for various metrics. The biggest business problem it addresses is revenue recognition. It also provides great metrics for our Bus Dev team.,Revenue recognition. No more spreadsheets! It is robust and highly configurable. Metrics around SaaS sales. ARR, MRR, TCV. All of these things are available quickly and easily, Syncing with Quickbooks online. Nice to not duplicate our efforts. You can continue to invoice using QB, or you can use SaaSOptics to invoice. The flexibility is appreciated.,I would like a bit more visibility into sub-customers. All sub-customers are currently listed under the parent. If there were a way to differentiate each sub-customer without having to drill down too far that would be great.,10,We are only a few weeks in with SaaSOptics so I can't really speak to ROI. I do feel the sales team will appreciate the analytics as much as I do, and we will rely on this data for important decisions moving forward.,QuickBooks Online, Salesforce App Cloud
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SaaSOptics
7 Ratings
Score 8.9 out of 101
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SaaSOptics Reviews

SaaSOptics
7 Ratings
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Score 8.9 out of 101
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Andrew Christianson profile photo
February 16, 2019

User Review: "We "heart" SaaSOptics"

Score 10 out of 10
Vetted Review
Verified User
Review Source
We use SaaSOptics as a single source of truth for all our contracts. It is a primary function of our Operations team but used to inform other departments such as Sales and Customer success. SaaSOptics helped us gain clarity and certainty into our customer contracts and solidify our revenue recognition to GAAP standards. In addition to revenue, it has streamlined our reporting for SaaS economics, Invoicing, and AR.
  • The software was built by a SaaS company for SaaS companies. This comes through in the user experience and training.
  • Integration with Avalara was very important and appreciated.
  • The subscription momentum reporting is amazing. Almost every meaningful SaaS metric in one place.
  • Would love to a see a commissions module or add on. This would add an incredible amount of value to our organization.
  • Improved documentation of general use case workflows. Having a visual and starting point for what needs to be done would go a long way in grasping what needs to be done in various scenarios (new contract, renewal, cancellation, refund).
SaaSOptics absolutely nails contracts. It has the flexibility to deal with your one-off situations and then provides great default settings for the majority of contracts.
Read Andrew Christianson's full review
Jodi Shaw profile photo
February 16, 2019

Review: "SaasOptics for all of your SaaS revenue and reporting needs..."

Score 10 out of 10
Vetted Review
Verified User
Review Source
Stave first looked into SaaSOptics so that we could accurately record deferred revenue and our subscription services. The integration with QBO and HubSpot has extended our use of the product from just being an accounting tool to being a tool for our sales and customer success staff. SaaSOptics allows reporting not only on subscription metrics but also on revenue, customer and project metrics, which has proven to be extremely beneficial.
  • Reports on subscription services
  • Reports on revenue deferrals
  • Integrations
  • Invoicing
  • Would love to have more control over reports, customization, and printing to PDF instead of just CSV.
If you are a SaaS provider needing a way to report on annual recurring revenue, monthly recurring revenue, or deferred revenue, then SaaSOptics would work for you.
Read Jodi Shaw's full review
No photo available
May 21, 2019

Review: "SaaSOptics combines invoicing, contract management and revenue recognition for our SaaS business."

Score 9 out of 10
Vetted Review
Verified User
Review Source
We are a SaaS Platform and use SaaSOptics to track all customer contracts and to invoice all customers. This solves the issue of tracking credit card payments of similar amounts by numerous customers. We have SaaSOptice integrated with QuickBooks Online.
  • Tracking and renewing all contracts with numerous customers
  • Invoicing customers via email
  • Tracking payments by customers by both credit card, ACH or check
  • We have contracts that are 12 months long but customers pay monthly. When terms change (raise or lower price) mid contract, changes are not easy.
  • AR collection was an issue. However, SaaSOptics just released a report to track outstanding invoices and it works great.
  • Integration with QuickBooks is OK but it isn't straightforward to issue a credit memo for a particular customer.
Revenue recognition is a big issue for SaaS companies whether or not they are audited. SaaSOptics was built around the idea of proper revenue recognition per GAAP. If you have contract with more than 15 customers and need to track those contract expirations, bill the customers, and are concerned with revenue recognition, then the product works well.
Read this authenticated review
No photo available
March 02, 2019

SaaSOptics Review: "Don't spend another minute on that Revenue Rec spreadsheet!"

Score 10 out of 10
Vetted Review
Verified User
Review Source
I am an outsourced controller and selected SaaSOptics for my client who sells software as a service on a subscription basis. After attempting to track deferred revenue using an Excel spreadsheet, I knew that there had to be a better way. SaaSOptics allows us to track our contracts, automate billing and payment and generate very useful financial and analytic reports that allow us to better manage the business. It's also taken a huge burden off me as a controller when it comes to generating financial statements using Revenue Recognition.
  • Tracks revenue recognition and provides journal entries, simplifying the accounting process
  • Provides monthly and annual revenue recognition reports and analytics that allow us to manage the business more easily
  • Maintains all of our relevant contract info, including attachments
  • Automates recurring billing and payments
  • The dashboard is difficult to customize
  • I would like to be able to delete report snapshots and have a better way to organize saved reports
  • Chat feature for help would be nice
For any business that needs to follow ASC 606 Revenue Recognition standards - [they] need to ditch the spreadsheets and go with SaaSOptics.
Read this authenticated review
Mindy Molisee profile photo
December 07, 2018

User Review: "We get more sleep with SaaSOptics."

Score 10 out of 10
Vetted Review
Verified User
Review Source
SaaSOptics is used for our contract and revenue management, billing and collections. It is primarily used by the accounting and finance teams, however, all departments utilize the information derived from the system for addressing business needs. For example, our support teams access SaaSOptics transaction and invoice data with the Salesforce.com integration to give information to clients across multiple products without transferring them to the billing department.

It has also address the following major business problems:

  • Month-end reconciliation and close has decreased due to the accuracy of the system and the level of detail provided in our GL.
  • The executive team now has access to metrics that were previously non-existent for our company through other software.
  • Collections efforts have improved with their new collections module.
  • Billing accuracy has improved entirely and call volume to address billing concerns has reduced.
  • Quote-to-cash process has improved with Stripe and Salesforce.com integration.


  • Managing deferred revenue.
  • Contract management is flexible and allows us to see data that we never had before.
  • Billing is painless and is now done within a couple hours. Previously it would take at least 1-2 days.
  • Business Metrics and Reporting.
  • I would like to see a feature where clients can be notified if payments are applied to invoices.
Managing deferred revenue can be tedious and inaccurate if not maintained properly. For a B2B business, SaaSOptics has the functionality that allows for us to properly build contracts, bill, and recognize revenue, streamlining the month-end close. Since it syncs customer-level detail with our GL, it allows for easy reconciliation. SaaSOptics has allowed us to be more flexible for our clients and their billing needs.
Read Mindy Molisee's full review
Kim Mitchell profile photo
January 16, 2019

SaaSOptics Review: "Great experience start to finish, from sales to implementation. Highly recommend."

Score 10 out of 10
Vetted Review
Verified User
Review Source
We are using SaaSOptics primarily for its revenue recognition and reporting functionality. Current users are myself, in the weeds and using it daily, and our CEO and Sales team who use it for various metrics. The biggest business problem it addresses is revenue recognition. It also provides great metrics for our Bus Dev team.
  • Revenue recognition. No more spreadsheets! It is robust and highly configurable.
  • Metrics around SaaS sales. ARR, MRR, TCV. All of these things are available quickly and easily,
  • Syncing with QuickBooks Online. Nice to not duplicate our efforts. You can continue to invoice using QB, or you can use SaaSOptics to invoice. The flexibility is appreciated.
  • I would like a bit more visibility into sub-customers. All sub-customers are currently listed under the parent. If there were a way to differentiate each sub-customer without having to drill down too far that would be great.
I would recommend SaaSOptics just for the revenue recognition functionality alone. It is robust, and I can finally trash my clunky spreadsheet. But it also comes with analytics and reporting functionality that is very useful as well, across Finance and Sales. I found the implementation to be useful, because we ended up migrating our own data, and in so doing, I was able to learn the software and how it works in a more complete way. I still have a lot to learn about the reporting, but I feel as though I understand how it works on its own, and how it works with QB. Getting our revenue recognition right for 2019 and onward was a high priority for us, since new revenue recognition standards are applicable to non-public companies this month. The process enabled us to "audit" our current year revenue recognition and make sure we have everything in place going forward for accurate, complete and current financial statements.
Read Kim Mitchell's full review

SaaSOptics Scorecard Summary

About SaaSOptics

SaaSOptics is a subscription management platform that allows SaaS vendors to monitor their customers' subscription usage and manage renewals and invoicing. It integrates with payment tools like Stripe, Recurly, etc. as well as with QuickBooks.
Categories:  Recurring Billing

SaaSOptics Technical Details

Operating Systems: Unspecified
Mobile Application:No