SAP Ruum vs. Workzone

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
SAP Ruum
Score 9.0 out of 10
N/A
SAP Ruum is a presented by the vendor as a lightweight project management, task management, and collaboration software, with use cases and templates for marketing, sales teams, HR tasks (e.g. onboarding), or organizing information for sharing with stakeholders.N/A
Workzone
Score 7.1 out of 10
N/A
Workzone is a web-based tool for project management and collaboration from Workzone in Norristown, PA, that contains a full array of the features needed for project management. It's hub is the project dashboard, which provides a platform for team communication and tracking tasks over time as they progress towards completion. An automated to-do list can be sent to each user. Alerts flag issues nearing a critical moment or events of which team members need be aware. Templates classify projects and…
$24
Per Month Per User
Pricing
SAP RuumWorkzone
Editions & Modules
No answers on this topic
Team
$24.00
Per Month Per User
Professional
$34.00
Per Month Per User
Enterprise
$43.00
Per Month Per User
Offerings
Pricing Offerings
SAP RuumWorkzone
Free Trial
NoYes
Free/Freemium Version
NoNo
Premium Consulting/Integration Services
NoNo
Entry-level Setup FeeNo setup feeNo setup fee
Additional Details
More Pricing Information
Features
SAP RuumWorkzone
Project Management
Comparison of Project Management features of Product A and Product B
SAP Ruum
9.2
2 Ratings
16% above category average
Workzone
8.5
10 Ratings
12% above category average
Task Management10.02 Ratings9.69 Ratings
Gantt Charts9.01 Ratings9.36 Ratings
Scheduling10.02 Ratings9.49 Ratings
Workflow Automation8.82 Ratings8.69 Ratings
Mobile Access9.01 Ratings8.26 Ratings
Search8.82 Ratings00 Ratings
Visual planning tools8.82 Ratings00 Ratings
Resource Management00 Ratings9.49 Ratings
Team Collaboration00 Ratings9.29 Ratings
Support for Agile Methodology00 Ratings8.01 Ratings
Support for Waterfall Methodology00 Ratings9.04 Ratings
Document Management00 Ratings9.48 Ratings
Email integration00 Ratings1.43 Ratings
Timesheet Tracking00 Ratings9.46 Ratings
Change request and Case Management00 Ratings10.02 Ratings
Budget and Expense Management00 Ratings8.35 Ratings
Communication
Comparison of Communication features of Product A and Product B
SAP Ruum
8.8
2 Ratings
9% above category average
Workzone
-
Ratings
Chat8.82 Ratings00 Ratings
Notifications8.82 Ratings00 Ratings
Discussions8.42 Ratings00 Ratings
Surveys8.22 Ratings00 Ratings
Internal knowledgebase8.42 Ratings00 Ratings
Integrates with GoToMeeting9.01 Ratings00 Ratings
Integrates with Gmail and Google Hangouts10.01 Ratings00 Ratings
Integrates with Outlook9.01 Ratings00 Ratings
File Sharing & Management
Comparison of File Sharing & Management features of Product A and Product B
SAP Ruum
8.4
2 Ratings
4% above category average
Workzone
-
Ratings
Versioning8.22 Ratings00 Ratings
Video files7.82 Ratings00 Ratings
Audio files8.22 Ratings00 Ratings
Document collaboration8.82 Ratings00 Ratings
Access control8.42 Ratings00 Ratings
Advanced security features8.22 Ratings00 Ratings
Integrates with Google Drive9.01 Ratings00 Ratings
Device sync8.22 Ratings00 Ratings
Professional Services Automation
Comparison of Professional Services Automation features of Product A and Product B
SAP Ruum
-
Ratings
Workzone
6.0
1 Ratings
20% below category average
Project & financial reporting00 Ratings6.01 Ratings
Best Alternatives
SAP RuumWorkzone
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Avaza
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Score 9.6 out of 10
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Troop Messenger
Troop Messenger
Score 9.8 out of 10
SAP Ruum
SAP Ruum
Score 9.0 out of 10
Enterprises
HCL Connections
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Score 9.0 out of 10
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Score 9.2 out of 10
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User Ratings
SAP RuumWorkzone
Likelihood to Recommend
9.4
(2 ratings)
8.6
(17 ratings)
Likelihood to Renew
-
(0 ratings)
1.4
(8 ratings)
Usability
-
(0 ratings)
10.0
(4 ratings)
Availability
-
(0 ratings)
9.0
(1 ratings)
Performance
-
(0 ratings)
10.0
(1 ratings)
Support Rating
-
(0 ratings)
10.0
(2 ratings)
Online Training
-
(0 ratings)
10.0
(1 ratings)
Implementation Rating
-
(0 ratings)
9.0
(1 ratings)
Configurability
-
(0 ratings)
7.0
(1 ratings)
Product Scalability
-
(0 ratings)
5.2
(2 ratings)
Vendor post-sale
-
(0 ratings)
10.0
(1 ratings)
Vendor pre-sale
-
(0 ratings)
10.0
(1 ratings)
User Testimonials
SAP RuumWorkzone
Likelihood to Recommend
SAP
Ruum [by SAP] is well-suited for the task creation and assignment with the responsible persons for the follow-ups and collaboration, which can be used for both internal or external projects. Ruum [by SAP] can also be used for internal tasks, milestones, project and workflow management and team management functionalities respectively. Ruum [by SAP] may not be well suited for those who want to use the CRM tools for the related marketing activities management in [a] particular situation.
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Workzone
Workzone eliminates confusion and ensures that the team uses the latest version of files by organizing these files and adding version numbers as files are being revised. The team can share these files with other team members or with clients and even set file permissions to ensure individuals get access to those files that are only appropriate to them and avoid confidential information getting into the wrong hands. The system notifies the users of the progress of their tasks, comments or calendar events through alerts.
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Pros
SAP
  • Ruum by SAP supports brainstorming, and in the end, there is content management.
  • Further, Ruum by SAP helps in task and backlog management.
  • The processes are also well mapped.
  • Goal setting and feedback tracking are also included in the feature.
Read full review
Workzone
  • WorkZone is good at basic project management like scheduling and time management.
  • The software can be set to send you a daily email with the list of the tasks that you need to get done for that day.
  • Workzone allows the admin for the account to pick and choose which clients/projects can be seen by each person with an account, which allows each user to focus on the projects that they are involved in without being distracted by other things.
Read full review
Cons
SAP
  • Mobile device enhancement functionalities
  • Broader integration support with other systems
Read full review
Workzone
  • One of the reasons we left WorkZone was due to how videos/roughs were presented. While WorkZone does allow for a customizable and professional, clean looking interface; it did not offer everything we needed when it came to cross platform integration.
  • WorkZone was also a little more pricy compared to a few competitors. WorkZone is worth the price and we loved using it, but a competitor offered an added feature that WorkZone does not offer that tipped the scales.
  • There is no 'library'. As an AD Agency, we have worked on a lot of different spots for a lot of different clients. WorkZone did not offer a comprehensive library for us to upload content and use for presentations purposes. If WorkZone does add this feature later on down the road, it would be a great improvement and we would give serious thought about switching back.
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Likelihood to Renew
SAP
No answers on this topic
Workzone
Because of time constraints, our team hasn't been able to fully implement and change our existing processes. If we can get our templates set up and maybe some better export options figured out, I think it'll be a no-brainer to renew, but until then it maybe be difficult to financially justify something we're only partially using.
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Usability
SAP
No answers on this topic
Workzone
WorkZone was very easy to learn, especially for the members of our team who were not as technology-savvy. WorkZone offered unlimited training as well, making it easy to transition new team members to the program, as we were a startup organization consistently adding new team members.
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Reliability and Availability
SAP
No answers on this topic
Workzone
Throughout the use of the WorkZone software, we never had a issue with it being unavailable. This is important, considering we wanted to access our projects and see our progress at any moment. WorkZone was always available and made constant supervision of tasks and goals easy; no excuses for not checking in on the status of a project.
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Performance
SAP
No answers on this topic
Workzone
I have zero complaints about the performance of WorkZone; for our organization's needs, it was a perfect tool for keeping track of various responsibilities and tasks. We never experienced a lag or down-time when using the software, and the simple interface made things exactly that from our end...simple. WorkZone is a fantastic tool for work management that never fails to perform, in my experience.
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Support Rating
SAP
No answers on this topic
Workzone
The team at WorkZone is incredibly helpful and very willing to lend support when they can. Our team was constantly growing, and our new team members needed training every time someone cam on board. The WorkZone support staff was more than willing to ensure our new team members were completely comfortable using the software and set up for success.
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Online Training
SAP
No answers on this topic
Workzone
The WorkZone trainers are wonderful! They offered us unlimited over-the-phone and online support, and the trainings were always informative. The WorkZone support team was willing to answer multiple questions and review sections of the training if need be. They were always accommodating, and trainings were scheduled very quickly for when our team needed them!
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Implementation Rating
SAP
No answers on this topic
Workzone
Implementation of WorkZone was very easy. We simply log into a portal online and begin to set up our projects. Access codes were sent very quickly to our team, so there was practically no delay once we signed the contract for our subscription. Training was scheduled quickly and was very helpful, especially as new team members joined our organization.
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Alternatives Considered
SAP
The starting price for Ruum by SAP is very affordable, and there is a free trial, available. Further, Ruum by SAP has all forms of training, which gives full knowledge to people who want to work with the software. Again, backlog management, where feedback is issued on the progress of every task is a major boost from the application.
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Workzone
I selected WorkZone based on several criteria: 1. It is web based 2. It has more robust reporting capabilities 3. the price was right 4. It was easy to use and easy to train people 5. Timelines are easy to update.
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Scalability
SAP
No answers on this topic
Workzone
We are a small organization, so the need to expand our use of WorkZone was limited. I only rate it below a 10 simply because I do not have much experience with the scaleability of the product. From the previews and training sessions, it does seem that the software can easily be adjusted to accommodate a growing workload; something we may use in future, just not at this point in our organization's development.
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Return on Investment
SAP
  • No code knowledge required for Ruum application
  • Effective collaboration with external parties
  • Better project planning and milestones management
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Workzone
  • It has positively affected our workflow - keeping projects moving without requiring constant back and forth of emails and other communications.
  • It has helped our team to avoid missing crucial steps in project and client management.
  • We are definitely more efficient when WorkZone is being used and updated properly!
Read full review
ScreenShots

Workzone Screenshots

Screenshot of Project DashboardScreenshot of Document ManagementScreenshot of Collaboration