Extensis Portfolio is still the top dog!
January 30, 2020

Extensis Portfolio is still the top dog!

Anonymous | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User

Overall Satisfaction with Extensis Portfolio

Extensis Portfolio is used by my organization to organize our catalog of over 220,000 digital assets. It allows employees in multiple locations to have access to the same material where most of the physical assets are stored. This program has helped us move forward with the digitization of over 47,000 assets, and the number of digitized materials keeps growing.
  • Database is easily searchable, and quick.
  • Custom views allow you to change how assets appear on your screen, which is very useful.
  • Permissions is a big deal. It is all or none access.
  • Very easy to make an irreversible database mistake with just a few clicks.
  • Allows quick and easy image and asset searches.
  • Has been an invaluable tool for our organization by freeing up database employees to tackle other tasks.
I was not the decision-maker, but rather an end-user. Our team did have a say on the type of functionality that we required, and for our budget and for the number of features that it offered, Extensis Portfolio was the clear choice for our organization. For us, it came down to volume licensing issues and the fact that we were using a previous version that made us stay with it.
Because our organization tends to run software on older equipment, finding someone to support our particular configuration was a challenge. Additionally, trying to explain to someone In tech support about our issues was difficult because a lot of the issues were quirks within the software that had to be seen to be understood.

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If you have over 1000 assets, Extensis Portfolio will help you keep track of them all and allow you to search relatively easily. My experience has been with over 200,000 assets, and Extensis Portfolio can handle that amount with relative ease. Any company with users in multiple locations can benefit from having a portfolio on a centralized server so various users can access the same information.