Overall Satisfaction with Microsoft Exchange
We use Exchange across our whole organization because nowadays everyone needs email. Email is now the most effective form of communication for our business, when 10 years ago it was the phone, but now everyone prefers an email instead. Having our own in-house Exchange server makes sense for us because of the number of users we have, it's better than the cloud based subscription services for email, we get all the benefits of Exchange without any of the subscription costs.
- Calendaring between organization members, scheduling meetings with other in-house team members is super easy and allows you see their available times easily.
- Mobile device syncing, you can sync up an iPhone or android phone with your email account simply and always have your phone in sync with your desktop.
- Laptop on the go access. The latest versions of exchange, 2007 and up, allow you to sync a laptop with your exchange server and it will stay in sync with your inbox no matter where in the world you go, with activesync built into exchange. No need to reconfigure your inbox when youre inside or outside your corp network.
- Spam filtering and content rule creation. You can block unwanted emails right from the server with exchanges builtin spam filtering, or create your own rules right on the server to block unwanted non-spammers.
- Scalability - it can be difficult to scale up your server when you need more hard drive room. Virtualizing your Exchange server can help a little with this.
- Upgradeability across versions - it can be difficult to upgrade your Exchange server to the newest versions of Exchange, Mmicrosoft recommends you build a whole new server and migrate your mailboxes to the new server instead of doing an in-place upgrade of an existing server.
- On the positive side, the ROI of exchange has helped reduce our email hosting costs, while allowing my users to have very large inboxes, which would have cost us lots of money in a hosted environment.
- On the positive side, of ROI, being able to control our spam filter and blocking rules has probably saved us from being hacked and spammed countless times.
- On the negative side of ROI, upgrading can be costly because you are supposed to buy a whole new server every time you want to use the next version of Exchange that comes out, which can be costly, and usually happens every 3 years. We usually only upgrade every 6 years.
Exchange on premise is a better value when you have over 75 employees and will be a better bargain over 3-5 years than the subscription service is over that same period. If you have less than 25 employees though then its not usually a better deal unless you users have very large inboxes and the subscription service isn't enough for them.
Exchange is a great option for organizations with more than 75 employees who rely on email heavily and have users with large inboxes, who want to be able to backup and restore their email quickly and easily. If you have less than 75 employees but more than 25, you might also be able to go with a windows essential server which has Exchange for up to 75 users only and it still makes a lot of sense, but you cannot grow bigger than 75 employees ever without adding another server that runs the full blown exchange. if you have less than 25 employees or don't use email much, then you probably should stick with Office 365 and cloud based email.