Great for what it is
January 27, 2026

Great for what it is

Anonymous | TrustRadius Reviewer
Score 5 out of 10
Vetted Review
Verified User

Overall Satisfaction with Microsoft To Do

We use Microsoft To Do as a task manager when we have a project with team members who are perhaps less technologically savvy than others. Microsoft To Do allows us to create projects on a platform that everyone already has and uses, so buy-in is easier, even when using a task manager for a project is uncomfortable or new. Microsoft To Do is user friendly and accessible so no one needs to worry about another subscription, platform training, or password.

Pros

  • Microsoft To Do is extremely user friendly
  • It's easily collaborative, so sharing projects with teammates is simple
  • It's already integrated with the important Microsoft apps so if you're on Outlook, you're already set up with Microsoft To Do

Cons

  • Organization gets confusing between tasks, lists, and teams
  • It doesn't allow you to send yourself emailed reminders, despite being attached to Outlook
  • You can't really customize tasks and lists with colors or anything
  • You can't have subtasks under tasks
  • Microsoft To Do feels like the diving block of task managers. For less technologically savvy team members, this is the perfect introductory task manager because all it really does is tasks.
  • Eventually, more complicated projects render Microsoft To Do totally useless because it's so simple.
  • Microsoft To Do doesn't cost any more to use than Outlook because it's integrated, so it's cheap and accessible for companies that already use Outlook.
If "usability" means "easy to use," Microsoft To Do is a 10/10. It's simple and effective if you only ever need simplicity. But you could take notes on a notepad that are more complicated. Anything more complicated than basic tasks renders the system pretty useless because it isn't capable of much organization or customization. I don't really recommend using it for teamwork, though it is possible in the system.
Wrike and monday.com are the big siblings of Microsoft To Do. Even the free versions allow you so much more customization than Microsoft To Do. Miro is an infinite whiteboard style workspace that can be used for project management if your work style is more visual. Again, the free version is still so much more customizable and usable than Microsoft To Do. On a team of people of multiple generations, Microsoft To Do might be a good option if you have to work collaboratively on a simple project. Otherwise, I would recommend any of the other three software options above Microsoft To Do.

Do you think Microsoft To Do delivers good value for the price?

Yes

Are you happy with Microsoft To Do's feature set?

Yes

Did Microsoft To Do live up to sales and marketing promises?

I wasn't involved with the selection/purchase process

Did implementation of Microsoft To Do go as expected?

Yes

Would you buy Microsoft To Do again?

No

I think Microsoft To Do is helpful for people who don't need a lot of customization in a task manager. I prefer using 3rd party task managers that allow me to create projects with tasks and subtasks. But for a team that already uses Microsoft products and doesn't want to learn or invest capital in another task manager, Microsoft To Do covers the basics and syncs with your calendar.

Microsoft To Do Feature Ratings

Project Management
4.6
Task Management
6
Resource Management
4
Scheduling
7
Workflow Automation
3
Team Collaboration
5
Support for Agile Methodology
6
Support for Waterfall Methodology
6
Document Management
3
Email integration
2
Mobile Access
4
Professional Services Automation ()
Not Rated

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