The Well-Structured and All-in-One Workspace
February 27, 2025
The Well-Structured and All-in-One Workspace
Score 10 out of 10
Vetted Review
Verified User
Software Version
Personal
Overall Satisfaction with Notion
I use Notion every day to keep my work organized and structured. My main use case is writing notes and planning projects, such as mapping a website structure, organizing social media content, or brainstorming ideas. I'm setting up different pages for each project, and within these, I use simple databases, to-do lists, and nested pages to keep everything tidy. The biggest problem Notion solves for me is keeping everything in one place, instead of having messy documents.
Pros
- Before Notion, I had notes in different apps, to-do lists in another, and ideas disorganized across emails and some other documents. Now, I'm keeping everything in Notion, so I can find esaily what I need.
- Notion makes planning structured and visual. For example, when I’m planning a website, I create a page with sections like: Sitemap (nested pages for each section), content ideas (simple database for articles, landing pages, and FAQs), task list (checklist for things like domain setup, wireframes, and launch steps). For social media content, I set up a simple table where I can: List content ideas, attach drafts, write the content, and add planned post dates.
- Notion is my go-to for writing longer notes because the editor is simple, yet flexible. I can format text easily (headers, bullet points, toggles), embed images and links without clutter, and use toggle lists to collapse sections (great for brainstorming). It’s like Google Docs, but better structured and less overwhelming.
- Even though I don't use Notion as a full project management tool, I love how I can mix notes and tasks in one place.
- I can link related notes within projects (e.g., connect a blog post outline to my content calendar). I can nest pages inside each other (e.g., my "Website Plan" page has sub-pages for each section of the site). I can use backlinks to track related content without duplicating work.
- Even though I am using the free plan, Notion is my everyday assistant organizing ideas, planning projects, and keeping track of important notes.
Cons
- Notion's free plan is great for personal use, but one big limitation is the file upload limit (5MB per file). If I want to attach larger images, PDFs, or videos, I have to find some other ways like linking to Google Drive instead. It would be nice if the limit was a bit higher.
- There is no offline mode on Notion is probably my biggest frustration. If I'm in a place with no or bad internet, Notion just doesn’t work. I can’t access my notes, even if I opened them before going offline. A proper offline mode where I can view and edit notes without internet, and sync later would be great.
- Notion's mobile app could have some improvement. I mostly use Notion on my desktop, but when I do use the mobile app, it feels a bit messy. Such as text editing is not as smooth as on the desktop and the user interface is not as intuitive as it is on the desktop.
- The first positive impact of using Notion is saving time and increased productivity. Since switching to Notion, I spend less time searching for notes, tasks, or messy documents. Everything is in one place, making my workflow at least 30% more efficient compared to using multiple apps.
- The second positive impact is a better organization (and it leads to fewer missed business opportunities). Before Notion, it was easy to lose track of ideas, follow-ups, or small tasks. Now, I rarely forget important details, which has led to more consistent execution of projects and fewer last-minute rushes.
- Because Notion’s free plan has been more than enough for my needs, using the free plan has another positive impact on ROI for me. If I had to replace it with separate tools for note-taking, task management, and project planning, I’d likely spend $10–$30 per month on multiple subscriptions.
- Although they are very few, Notion has some negative impacts or limitations on ROI. I think the most important one is the offline mode issues can interrupt productivity. There have been times when I needed to access an important document while traveling or in a meeting with poor internet and couldn't. This led to delays or extra effort to work around the issue.
- While Notion is fantastic for organizing work, it's not a full replacement for spreadsheets, collaborative docs, or task management software in all cases. This means I still need to use some other apps for specific tasks, which slightly reduces the efficiency gain.
- If I need to give some figures; Notion helps me at least 3-5 hours per week to save time; $10–$30 per month by not needing multiple apps. Even with some limitations, Notion has had a net positive impact on my productivity, organization, and overall efficiency, all at zero cost!
I've used Evernote in the past and currently use Asana alongside Notion, so I can compare them based on my experience.
Notion is much more flexible than Evernote. While Evernote is great for basic note-taking, Notion allows me to structure my notes with nested pages, databases, and links, making it more powerful for project planning. Evernote felt like a note storage app, whereas Notion acts as both a note-taking tool and a project manager. Evernote's search feature and web clipper were much better than Notion’s. If I needed to collect and search through a large amount of saved articles, Evernote would still be my choice.
Asana, on the other hand, is amazing for task management and tracking projects, but Notion is better for planning, brainstorming, and storing structured information (like strategy docs, meeting notes, and content calendars). Asana follows a fixed structure (lists, Kanban boards, timelines), whereas Notion lets me build a system however I want. If I need structured planning, documentation, or brainstorming, I use Notion. If I need task execution and tracking for ongoing projects, Asana is better.
If I were purely collecting and searching through saved notes and articles, Evernote works well.
While Notion is not a direct replacement for Evernote or Asana, it's a great all-in-one tool for planning and organization.
Notion is much more flexible than Evernote. While Evernote is great for basic note-taking, Notion allows me to structure my notes with nested pages, databases, and links, making it more powerful for project planning. Evernote felt like a note storage app, whereas Notion acts as both a note-taking tool and a project manager. Evernote's search feature and web clipper were much better than Notion’s. If I needed to collect and search through a large amount of saved articles, Evernote would still be my choice.
Asana, on the other hand, is amazing for task management and tracking projects, but Notion is better for planning, brainstorming, and storing structured information (like strategy docs, meeting notes, and content calendars). Asana follows a fixed structure (lists, Kanban boards, timelines), whereas Notion lets me build a system however I want. If I need structured planning, documentation, or brainstorming, I use Notion. If I need task execution and tracking for ongoing projects, Asana is better.
If I were purely collecting and searching through saved notes and articles, Evernote works well.
While Notion is not a direct replacement for Evernote or Asana, it's a great all-in-one tool for planning and organization.
Do you think Notion delivers good value for the price?
Yes
Are you happy with Notion's feature set?
Yes
Did Notion live up to sales and marketing promises?
Yes
Did implementation of Notion go as expected?
Yes
Would you buy Notion again?
Yes
Comments
Please log in to join the conversation