Item: Ziflow
Rating: 10
Author: Verified User

Use Cases and Deployment Scope

The whole organization uses it for sending proofs to clients and receiving and managing feedback and changes, keeping projects on track. The designer uploads and sends proofs to clients and then the admin monitors it for feedback and approvals. It helps speed up our workflow and keep track on which stage the proof is at, the deadlines and automations help to reduce follow ups from out to do list.

Pros and Cons

Excellent markup solution on proofs
Email notifications
Cost
Ease of us
Good UI

Other options for notifications
Lowers costs for small organizations
Download PDF with feedback as comments on PDF

Return on Investment

Improved efficiency in collecting feedback
Improved efficiency in sending out files rather than via email
easy to get accurate approvals (using the approved button)
Easy to keep all feedback on one place

Effort

- Simplified the process by keeping everything in one place, there are no longer 10 places to look for that comment and multi-emails coming through. - Looks professional when sending files - Improves client speed as the action on it quicker than via email - Easy to communicate with the team when the file is in an easy to find a location

Collaboration

We are a small team so have not used this feature as much, but it keeps everyone on the same page and informed about the project. It also helps clients to collaborate within their teams when there are multiple people needing to review a project.

Key Insights

Do you think Ziflow delivers good value for the price?

Yes

Are you happy with Ziflow's feature set?

Yes

Did Ziflow live up to sales and marketing promises?

Yes

Did implementation of Ziflow go as expected?

Yes

Would you buy Ziflow again?

Yes

Alternatives Considered

I used to use Proofme, Ziflow has a lot more features and easy to use Clickup is my PMS and has a proofing tool but it is not as robust and easy to use

Other Software Used

ClickUp, ActiveCampaign, ManageWP, QuickBooks Online, Notion, Dext Prepare (with Receipt Bank)

Likelihood to Recommend

Great proofing software and I have tried many of them, great for easily sending files to clients and collecting feedback. It is well fitted for sending designs (print and web) for review to clients, especially when there are multiple stakeholders involved as they can all easily look at the same file and make comments simultaneously. It could also be used for in-house approvals and reviews.

Likelihood to Renew

Perfect for what we need in our small business for proofing

Business Processes Supported

Approval management
Proof auto reminders
Mark up on proofs

Innovative Uses

Internal comments
Webiste edits

Future Planned Uses

More proofs

Users and Roles

3 - Project management
Creative Director
junior designer

Great solution to proofing and collecting feedback

Overall Satisfaction with Ziflow