What users are saying about
21 Ratings
7 Ratings
21 Ratings
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Score 7.8 out of 101
7 Ratings
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Score 9.3 out of 101

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Likelihood to Recommend

ActiveCollab

Overall, ActiveCollab is a great project management tool. If you're looking for a platform for your team to track their tasks, communicate with one another, share files, etc., then ActiveCollab is the exact right choice. It even allows you to invite external users to collaborate with (such as clients) and lets you set up custom visibility for them.
Ali Zakeri profile photo

Avaza

We are a pretty unique business because we deal with bookkeeping, marketing, and HR and across all 3 departments, we have been able to successfully use the tool. Other software we have tried usually caters to one industry at a time.
Veronica M Duckett profile photo

Feature Rating Comparison

Project Management

ActiveCollab
7.4
Avaza
8.9
Task Management
ActiveCollab
9.3
Avaza
10.0
Resource Management
ActiveCollab
7.5
Avaza
9.0
Gantt Charts
ActiveCollab
6.1
Avaza
8.0
Scheduling
ActiveCollab
6.5
Avaza
8.4
Workflow Automation
ActiveCollab
7.0
Avaza
Team Collaboration
ActiveCollab
8.6
Avaza
8.3
Support for Agile Methodology
ActiveCollab
6.7
Avaza
Support for Waterfall Methodology
ActiveCollab
7.0
Avaza
Document Management
ActiveCollab
9.0
Avaza
Email integration
ActiveCollab
8.0
Avaza
9.5
Mobile Access
ActiveCollab
6.8
Avaza
8.0
Timesheet Tracking
ActiveCollab
8.5
Avaza
9.7
Change request and Case Management
ActiveCollab
5.3
Avaza
Budget and Expense Management
ActiveCollab
7.0
Avaza
9.5

Professional Services Automation

ActiveCollab
6.2
Avaza
8.3
Quotes/estimates
ActiveCollab
5.7
Avaza
8.0
Invoicing
ActiveCollab
6.5
Avaza
8.5
Project & financial reporting
ActiveCollab
7.7
Avaza
8.5
Integration with accounting software
ActiveCollab
5.0
Avaza

Pros

  • Its billing & invoice feature worked pretty well for T&M teams. ActiveCollab version 5, the current version, allows you to directly track time to tasks using the Timer app and later create invoices based on those time entries. Their statuses will change through phases, as you are pending payment, or after they are set as paid.
  • Here cost can be easily assigned to each team member, Team members can start the timer after they start their work, then allows you to export the time records of team members making it easy to complete the billing.
  • File sharing feature is very useful for distributed teams as we can we can easily share files, screenshots.
  • Also ActiveCollab ability to connect to Google docs, attach images and link to web pages make it unique from other project management tools.
  • AC easily allows you to track your daily tasks & serves reminder if miss on the targets defined by giving daily / weekly reminders regarding tasks and any that have gone over due dates.
  • ActiveCollab is quite easy to use. With just a few clicks, you can create a new project.
  • The dashboard and options are easy to see and it is well laid out.
  • Here user have an opportunity to select the number of emails they receive from ActiveCollab and for some email providers, such as Gmail grouping is enabled. So rather than getting multiple mails, it send you a summary of all the daily notifications in one mail.
  • It allows users to upload several files at once on task comments, and if you are set with the owner role, or have the member role but are a project leader, you have a Batch Edit option available on project level. This allows you to edit multiple tasks at once and change all the details on them, such as assignee, due dates, labels, importance, and more.
Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo
  • Project Management - Creating projects and tasks is really easy
  • Timesheets - Logging time is super quick and simple.
Veronica M Duckett profile photo

Cons

  • Search functionality - The search functionality is not so promising and I'm unable to find the tasks/items that I need even though I use the keywords that are in the ticket/comments -- Definitely something that needs to be improved.
  • No snooze functionality for tasks - If you work on multiple projects and deal with large number of tasks/tickets then things can get messy in your "workspace." An easy feature that can resolve this is to add snooze functionality. That way users can snooze tasks and optimize their workspace until when they really need to work on the task.
  • No ability to color code tasks - I'm a visual person and deal with a large number of tasks on ActiveCollab. Seeing my huge pile of tasks in the same color makes me lose track of things and slows me down. It would be very helpful for me if task color coding was added to Active Collab -- I'm sure there are others out there who benefit from this feature, too!
Ali Zakeri profile photo
  • Recurring Projects - Right now you can create recurring tasks with a project, but if you have a project that recurs monthly with a client, as we do, you have to manually create it. Ideally, we want to be able to have this happen automatically.
  • Xero Integration - If you create an invoice based on hours, you aren't able to adjust the inventory type. Also, for the integration, you are not able to have endless inventory types mapped to GL accounts in Xero. You can only have one catch-all if you are creating invoices from timesheets.
  • Stripe/ACH Integration - Since it already integrates with Stripe to accept payments, it would be great if the user can choose ACH through Stripe instead of just Credit Card. The functionality already exists on the Stripe end, but it has not been integrated with Avaza, yet! Recurring payment options would be great as well.
  • Estimates - It would be awesome if invoices worked more like Quotes or Proposals where the client can choose an option, accept and provide a signature.
Veronica M Duckett profile photo

Likelihood to Renew

No score
No answers yet
No answers on this topic
Avaza10.0
Based on 1 answer
Because it has been amazing and easy to work with.
Veronica M Duckett profile photo

Support

No score
No answers yet
No answers on this topic
Avaza10.0
Based on 1 answer
They are always available and open to doing a call or a shared screen to walk through the issues.
Veronica M Duckett profile photo

Alternatives Considered

I have used multiple project management platforms such as ActiveCollab, JIRA, Trello, etc. Trello has great visualization with their (Kanban Board) board system and support drag and drop functionality for managing tasks. ActiveCollab, however, does not have the fancy visualization, but is very powerful when it comes to ticketing, task management, task delegation, time tracking, etc.
Ali Zakeri profile photo
I've used Trello before, but Avaza has way more features and is more applicable for cross-team collaboration. We selected Avaza for it's ability to not only project manage, but also for invoicing, expenses and it's ability to track time. We've gotten more accurate with estimate project hours, and therefore create more accurate proposals
No photo available

Return on Investment

  • We began to finish projects on time, which undoubtedly will influence the return of customers
Иван Шайхисламов profile photo
  • Avaza helps keep us organized, and helps us provide accurate estimates for existing and prospective clients.
No photo available

Pricing Details

ActiveCollab

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
$6.25*
1.  per member, per month, annual billing
ActiveCollab Editions & Modules
ActiveCollab
On-premise Edition
Self-Hosted Plan
$9991
1. license
SaaS Edition
Member annually
6.251
Addition - Get Paid Bundle Annually
$21
Addition - Get Paid Bundle Monthly
2.52
Member monthly
$72
1. per member, per month, annual billing
2. per member, per month, monthly billing
Additional Pricing Details

Avaza

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
No
Avaza Editions & Modules
Avaza
Additional Pricing Details
Basic Integrations are available (via Zapier) for free, whereas Advanced Integrations with Quickbooks Online and Xero are available as an add-on (at $20 USD per month per integration) on paid plans.