DATABASICS Expense vs. Expensify

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
DATABASICS Expense
Score 4.0 out of 10
Mid-Size Companies (51-1,000 employees)
DATABASICS Expense Software streamlines expense management processes, decreases processing costs, and reduces the risk of non-compliance by enabling employees to submit expenses from anywhere. It aims to eliminate the hassle of managing expense reports with a cloud-based solution. The mobile-ready expense software enables employees to capture expenses from their phones or tablets, reducing the cost of travel reimbursements. According to the vendor, key features business…
$800
per month
Expensify
Score 7.2 out of 10
N/A
Expensify automates the entire spend management process. Scan receipts, track mileage, submit and approve expenses, manage corporate cards, reimburse employees, pay bills, send invoices, and book travel. Built for individuals and companies of all sizes, anywhere in the world.
$0
per month
Pricing
DATABASICS ExpenseExpensify
Editions & Modules
No answers on this topic
Collect
$5
per month per user
Control
$9
per month per user
Offerings
Pricing Offerings
DATABASICS ExpenseExpensify
Free Trial
NoYes
Free/Freemium Version
NoYes
Premium Consulting/Integration Services
YesNo
Entry-level Setup FeeRequiredNo setup fee
Additional DetailsAnnual subscription Billed monthly or quarterly in advance Starting at $800/month Pricing based on volume (see above) with negotiated monthly minimum and overage rates Fixed fee for implementation and other projects Technical support included in monthly subscription
More Pricing Information
Community Pulse
DATABASICS ExpenseExpensify
Top Pros
Top Cons

No answers on this topic

Features
DATABASICS ExpenseExpensify
Expense Management
Comparison of Expense Management features of Product A and Product B
DATABASICS Expense
-
Ratings
Expensify
6.6
6 Ratings
19% below category average
Employee Expense Reporting00 Ratings7.66 Ratings
Corporate Card Reconciliation00 Ratings5.53 Ratings
Payment Management
Comparison of Payment Management features of Product A and Product B
DATABASICS Expense
-
Ratings
Expensify
6.5
6 Ratings
21% below category average
Customizable Approval Policies00 Ratings6.56 Ratings
Financial Document Management00 Ratings6.63 Ratings
Payment Status Tracking00 Ratings5.84 Ratings
Payment Audit Trail00 Ratings7.13 Ratings
Duplicate Bill Detection00 Ratings6.65 Ratings
Advanced OCR00 Ratings7.06 Ratings
Electronic Funds Transfer00 Ratings6.13 Ratings
Best Alternatives
DATABASICS ExpenseExpensify
Small Businesses
Dext Prepare (with Receipt Bank)
Dext Prepare (with Receipt Bank)
Score 9.1 out of 10
Dext Prepare (with Receipt Bank)
Dext Prepare (with Receipt Bank)
Score 9.1 out of 10
Medium-sized Companies
Darwinbox
Darwinbox
Score 8.0 out of 10
Darwinbox
Darwinbox
Score 8.0 out of 10
Enterprises
Webexpenses
Webexpenses
Score 8.4 out of 10
Webexpenses
Webexpenses
Score 8.4 out of 10
All AlternativesView all alternativesView all alternatives
User Ratings
DATABASICS ExpenseExpensify
Likelihood to Recommend
9.0
(1 ratings)
4.2
(94 ratings)
Likelihood to Renew
-
(0 ratings)
10.0
(8 ratings)
Usability
-
(0 ratings)
7.0
(1 ratings)
Support Rating
9.0
(1 ratings)
8.5
(42 ratings)
User Testimonials
DATABASICS ExpenseExpensify
Likelihood to Recommend
DATABASICS
Ability to sync with many other systems and flexible systems. I do not recommend for areas with a bad internet connection.
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Expensify
Expensify has been incredibly useful to me for many years. Considering I am using the free version, it's hard to find a better value! If your company does not have a good expense-capturing system, Expensify will save you hours on submitting reports. You can take a picture and toss the paper receipts right at the point of sale without worrying about losing them during your travels. If you have a small business, you can use it to track and organize regular expenses to make billable expenses and end-of-year taxes a whole lot easier.
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Pros
DATABASICS
  • Mobile application.
  • Easy to attach supporting documents.
  • The approver can approve from a mobile phone.
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Expensify
  • Submitting expenses. It's easy to enter an expense, choose a category, enter the dollar amount and submit it. That's about it.
  • Uploading receipts. You can send receipts to Expensify from your phone, or upload them from your computer.
  • Entering hours worked. It's simple to move from expenses over to timesheets to submit the hours that you've worked.
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Cons
DATABASICS
  • Allow money returns from an advance to be reflected in the advance balance. If an employee settles an advance by returning cash, it does not reflect that in the system.
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Expensify
  • Make it easier to submit multiple receipts/files in one expense
  • Often times I get a warning that the value of a receipt doesn't match what I manually I inputted. So making Smart scanner a little smarter, essentially.
  • It would be fun to see stats about my expenses
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Likelihood to Renew
DATABASICS
No answers on this topic
Expensify
We like using the tool and we receive positive feedback from employees and management who use the tool. It saves time and helps us concentrate on the value adding activities so we are very likely to keep using Expensify in the future
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Usability
DATABASICS
No answers on this topic
Expensify
Mobile works great, but let's be honest. It's just a photograph. Their OCR and human turk technology works great to scan that photo and enter the proper information. The web interface is decent and allows you to work with single expenses in great detail. What's missing is the ability to mass update expenses, and this sometimes hurts, especially if you're a heavy user of the system.
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Support Rating
DATABASICS
Happy with customer support services and the improvements it added to our operations.
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Expensify
Our rep has been amazing. He has built custom reports for us that have been very time consuming and difficult. Our reps are also currently looking into new submission solutions for us that we are excited about. They came up with this and recommended it on their own without me complaining about an issue. They are about our success and are very excited about the product they offer.
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Alternatives Considered
DATABASICS
It costs less. Flexible employees allow you to customize the system to fit your requirements.
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Expensify
Concur was a great product as well but Expensify offers the ability to quickly upload expenses and submit reports just the same. There is no free version with Concur, so for a small business that's interested in keeping costs down I would highly recommend Expensify.
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Return on Investment
DATABASICS
  • Flexibility allows us to speed up the process of reconciling advances.
  • Ability to approve reports by mobile phone allows to speed up the process of posting the expenses.
  • Scanning supporting documents becomes easy as you can use a mobile phone camera and attach it to your report.
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Expensify
  • Our organization no longer spends countless hours per month orchestrating the consolidation of data (MS Excel, typically) into our general ledger.
  • Our accounting department is no longer tasked with making sure the correct individuals have approved submitted reports.
  • Our accountants have a much easier time coding the reports that have been submitted by users. For the most part, we rely on users to code their submissions to the correct accounts.
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ScreenShots

DATABASICS Expense Screenshots

Screenshot of DATABASICS works on mobile or desktopScreenshot of Tracks all kinds of expensesScreenshot of Supports multiple languages or currenciesScreenshot of Personalizable expense reports

Expensify Screenshots

Screenshot of the Expensify financial management app for expenses and corporate cards.Screenshot of The Expensify Card, which offers up to 2% cash back and 50% off the monthly Expensify bill. It includes realtime alerts, spend limits, and auto-reconciliation.