EventPilot Conference App for Medical Meetings and Scientific Events vs. streamGo vs. Whova

EventPilot was well suited for what we used it for.

It is one of the best platforms for attending webinars related to the distribution of knowledge related to different technologies and software and live events related to software releases and other product-related releases. The video streaming and software quality of the platform itself can be massively improved, in my opinion.

Incentivized

I think it works really well as a way to organize yourself while at a conference. As well, to network with said attendees I found it very valuable to remember names. Having an automatic rolodex with everyone I met and ensure I had their info to connect later

• Direct database integration
• Customer support
• Base plan has great features

Incentivized

• Organizing and hosting webinars related to different topics.
• Hosting webcasts.
• Events related to new software related releases.

Incentivized

• facilitated the sharing of research, perspectives, and resources on topics of interest
• enabled easier connection to new and existing relationships with conference delegates and speakers
• allowed me to catch up on content I missed due to time conflicts for concurrent sessions

• Suggestions or best practices
• Frequently asked questions
• That’s it, it’s pretty good

Incentivized

• The webinars could be shorter and to the point.
• The platform has some bugs and streaming issues.
• The video quality sometimes drops in between the webinar.

Incentivized

• Literature and pictures uploaded but no easy way to download the collection.
• No easy way to access information after the period after the conference ended.
• No easy way to access the list of participants and contact information - could be pdf'd.
• There was a little connectivity issues but not much.
• Some of the meetings were scheduled while we slept.
• The cost of using Whova for small meetings.

Incentivized

We already registered with Whova for our 2024 event and we will continue to use Whova for the foreseeable future as long as the price doesn't rise too high. It was a bit of a shock to see the difference between last year's price and this year's price - nearly 2k increase! We were able to negotiate, thankfully, to lower the price.

Very intuitive design and easy to use for attendees navigating content and the venue.

Mostly because of the cost-cutting and being able to access a decent feature set in the cost provided. There are other products in the line that are better performing and have better feature sets, but the price that stream charges and the feature set and usability it provides are decent and worth the price.

Incentivized

Most of Whova's functions are intuitive and you can self-teach about 80% of it with ease. I really was impressive with the messaging, follow up meet-up capabilities and sharing of contact information. My only few concerns were about the lack of an archive or back up, [perhaps cloud-based?] of the meeting room and round-table's presentations

We had no availability issues!

We had no performance issues with our event delivery. We did have some meet-ups that had some glitches for some attendees, but I believe they were quickly resolved and were more on the part of user error than anything. Once they got the hang of it, their meet-ups went more smoothly.

Our support team including Mike Fenn has been excellent. On multiple occasions he and Ed Zawadzki have gone above and beyond to support us with very quick response times. They both are very knowledgeable of the platform and if I were to recommend EventPilot to another association I would explicitly mention the great support I received.

I have not really contacted the support but have had friends who have and this is one of the other reasons why I switched to streamGo. Initially, I was skeptical regarding the support, but when a few of my ex-colleagues and friends told me that it is awesome, I took the decision to switch to streamGo.

Incentivized

I only had a single issue regarding a photograph that was handled immediately and a colleague somehow ended up with two profiles which was also handled right away. Those two instances are all I have to go by. Other than that it was smooth but I did have ample information regarding who to contact if I experienced an issue

I found Whova to be similar to many social media apps that I already use. It was easy to navigate. This was my second experience using Whova in my presenter role. I liked the icebreaker section to connect with other participants before the event started. I look forward to next year’s event.

We had customized apps developed in the past but none worked as seamlessly as EventPilot Conference Technologies does.

The reason for switching was major because of the cost-cutting. If I were to compare them to the products mentioned above, I'd say all three of them have their own pros and cons but are mostly superior and better than a stream. If it hadn't been for the cost-cutting I wouldn't have jumped to stream.

Incentivized

We selected Whova for price, and ease of use. We would have chosen GoToWebinar but they did not have as many options for sponsor recognition. We will most likely use Event Rebels in the future for our needs. Tracking time and sessions viewed is a must for our industry as attendees rely on us to earn CEs to renew their licensing.

I especially liked the ease of communication, the ability to ask hard questions easily, and afterward the ability to survey all participants to see what we (and/or Whova) could do better going forward.

Everyone on our team had their assigned tasks to complete in Whova on a weekly basis and did so with ease and confidence.

• Increased event attendance 25%
• Attendance improved sale closings by 10%
• 90% usage within team for better time management

Incentivized

• I've been an end user who has used this to attain knowledge of no return/investment on business.
• The platform is buggy and can be improved.
• Random quality drops in the middle of the video.

Incentivized

• Whova made our virtual and hybrid events possible! Our virtual attendees loved the ability to interact and engage with each other, the exhibitors, the speakers and organizers of the event. It also allowed our in-person attendees to do the same, and navigate the conference on-site.
• Whova made organizing the conference possible for our small staffed organization! We only have 1.25 FTEs and were able to pull off a hybrid conference in 2022. It wouldn’t have been possible without Whova!

Incentivized