Microsoft 365 vs. Progress ShareFile

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
Microsoft 365
Score 8.6 out of 10
N/A
Microsoft 365 (formerly Office 365) is a Microsoft Cloud subscription service that includes Microsoft Office products (Word, Excel, PowerPoint, OneNote, Outlook, Publisher, and Access). The software can be installed across multiple devices and ensures that users always have the most up-to-date version of the included Office applications.
$5
Per User Per Month
Progress ShareFile
Score 8.4 out of 10
N/A
ShareFile is a cloud-based file sharing and storage service built for business. The product was acquired by Citrix Systems in 2011.
$52.80
per month 3 users (minimum)
Pricing
Microsoft 365Progress ShareFile
Editions & Modules
Business Basic
$5.00
Per User Per Month
Individual
$5.84
*Per Month
Business - Apps
$8.25
Per User Per Month
Enterprise - F3
$10.00
Per User Per Month
Business Standard
$12.50
Per User Per Month
Business Premium
$20.00
Per User Per Month
Enterprise - E3
$32.00
Per User Per Month
Enterprise - E5
$57.00
Per User Per Month
Advanced
$17.60
per month per user (minimum 3 users)
Premium
$27.50
per month per user (minimum 3 users)
Industry Advantage
$45.83
per month per user (minimum 3 users)
Virtual Data Room
$75.00
per month per user (minimum 5 users)
Offerings
Pricing Offerings
Microsoft 365Progress ShareFile
Free Trial
NoYes
Free/Freemium Version
NoNo
Premium Consulting/Integration Services
NoNo
Entry-level Setup FeeNo setup feeNo setup fee
Additional Details*When billed annually.Discount available for annual pricing.
More Pricing Information
Community Pulse
Microsoft 365Progress ShareFile
Considered Both Products
Microsoft 365
Chose Microsoft 365
We mainly chose Office 365 because it was the easiest transition from our 2007 suite and locally hosted email. There are better options available, but senior partners decided against investing the time and energy required to learn a new suite of programs. We have decided to …
Chose Microsoft 365
Microsoft Office products is the number one product that most businesses use on an everyday basis. Now that Microsoft Office 365 has gone cloud based, it can really compete with other products that have been using any cloud base or storage capabilities. Microsoft Office is …
Chose Microsoft 365
Having all of the offerings and services in one easy to use administrative interface makes administration of our Microsoft suite of applications much easier. We are not able to get that same integration with separated applications. Gmail is not very intuitive if you're coming …
Progress ShareFile
Chose Progress ShareFile
The ability to learn how to access, store, share, and retrieve documents is simpler than in other applications, and that is what keeps me in the application. Even though my Microsoft 365 professional and Adobe Acrobat Pro applications, which I currently subscribe to, include …
Chose Progress ShareFile
The large file size for uploading and downloading documents was the one thing that the others just couldn't compare to.
Chose Progress ShareFile
I like ShareFile much better than Mango Practice Management. I think the navigation is much more intuitive and user-friendly.
Chose Progress ShareFile
First and foremost we are both a Citrix and Microsoft partner so we will always recommend their products. 3 years ago we found ShareFile's biggest selling point was the ease of setup, administration, and ease of use while still being an enterprise-grade product. We also enjoyed …
Chose Progress ShareFile
Cost, ease of use, and reliability make this the far superior product. Dropbox performs well but has had quirks like constant disconnects, file syncs not showing up in a timely manner, etc. OneDrive is just overall invasive and frustrating until properly set-up.
Chose Progress ShareFile
ShareFile has a more native feel which is helpful for the “older” employees. The search feature in ShareFile.com is fast and searches document text along with tags and keywords.
Chose Progress ShareFile
I tried SmartVault that were not as user friendly as Citrix ShareFile. Plus SmartVault was laggy when it came to uploading and downloading of files. Cirtix ShareFile has great upload and download speed for documents and photos. But compared to eFileCabinet the $150 price …
Chose Progress ShareFile
ShareFile makes it easy to access files remotely and to add files via phone or tablet. Eventually it will replace our internal server, where we have trouble keeping different versions of files straight. It will also replace many of our paper files, saving space and time. As …
Chose Progress ShareFile
Sharefile "plays slightly nicer" with Microsoft products than Google, though I think Google Drive has a more, and more powerful feature set. It's a very competent alternative though, and I do enjoy using it, now that I'm more comfortable with the interface. As I've said …
Chose Progress ShareFile
Citrix Sharefile does a better job at managing very large files.
Chose Progress ShareFile
ShareFile is cheaper than the other file sharing services, and it has better security. Having to pay additional for Active Directory integration is a serious downfall. Dropbox had poor security flaws. ShareFile iOS integration severely pales to other services, especially Dropbox
Chose Progress ShareFile

Switched from Dropbox - ran out of space and changed pricing.

Citrix is about the same - App is better, but autosyncs too much and need to restrict timing/data usage.

Chose Progress ShareFile
I have used the version offered with Thompson Reuters website. It was good, but this is excellent.
Features
Microsoft 365Progress ShareFile
File Sharing & Management
Comparison of File Sharing & Management features of Product A and Product B
Microsoft 365
-
Ratings
Progress ShareFile
7.8
89 Ratings
7% below category average
Versioning00 Ratings7.771 Ratings
Video files00 Ratings6.753 Ratings
Audio files00 Ratings6.648 Ratings
Document collaboration00 Ratings7.776 Ratings
Access control00 Ratings8.883 Ratings
File search00 Ratings8.184 Ratings
Device sync00 Ratings9.169 Ratings
Cloud Storage Security & Administration
Comparison of Cloud Storage Security & Administration features of Product A and Product B
Microsoft 365
-
Ratings
Progress ShareFile
9.0
84 Ratings
4% above category average
User and role management00 Ratings9.178 Ratings
File organization00 Ratings9.284 Ratings
Device management00 Ratings8.666 Ratings
Cloud Storage Platform
Comparison of Cloud Storage Platform features of Product A and Product B
Microsoft 365
-
Ratings
Progress ShareFile
8.2
85 Ratings
5% below category average
Performance00 Ratings7.981 Ratings
Reliability00 Ratings8.384 Ratings
Storage Reports00 Ratings8.567 Ratings
Best Alternatives
Microsoft 365Progress ShareFile
Small Businesses
Google Workspace
Google Workspace
Score 9.1 out of 10
SugarSync
SugarSync
Score 4.4 out of 10
Medium-sized Companies
Google Workspace
Google Workspace
Score 9.1 out of 10
Druva Security Cloud
Druva Security Cloud
Score 9.6 out of 10
Enterprises
Microsoft 365 Business Premium
Microsoft 365 Business Premium
Score 8.9 out of 10
Druva Security Cloud
Druva Security Cloud
Score 9.6 out of 10
All AlternativesView all alternativesView all alternatives
User Ratings
Microsoft 365Progress ShareFile
Likelihood to Recommend
7.9
(243 ratings)
8.3
(113 ratings)
Likelihood to Renew
9.5
(6 ratings)
9.1
(8 ratings)
Usability
7.7
(13 ratings)
6.5
(26 ratings)
Availability
-
(0 ratings)
9.1
(1 ratings)
Performance
-
(0 ratings)
9.1
(14 ratings)
Support Rating
8.9
(54 ratings)
1.0
(14 ratings)
Implementation Rating
9.0
(2 ratings)
9.1
(3 ratings)
Configurability
-
(0 ratings)
6.5
(2 ratings)
Ease of integration
-
(0 ratings)
1.0
(1 ratings)
Product Scalability
-
(0 ratings)
1.0
(1 ratings)
Vendor post-sale
-
(0 ratings)
9.1
(1 ratings)
Vendor pre-sale
-
(0 ratings)
9.1
(1 ratings)
User Testimonials
Microsoft 365Progress ShareFile
Likelihood to Recommend
Microsoft
Office everyday things since time immemorial. It's hard for Google Suite or any other to compete with Microsoft. They have everything, and it all works great, with incredible tools and capabilities. The new integrations work seamlessly most of the time, such as embedding a Power BI in a PPT. Expecting too much AI, like note taking, or LLM-based PPT, is not available in my tier at least, so depending on the budget, you won't get all you may expect from an AI leader. For diagramming and process maps, you're better off with other tools like those above.
Read full review
Progress ShareFile
When we have a particularly large ad or job printing file that would "clog up" the email process, using ShareFile is very helpful. It's also useful for particular photographers we work with to upload a batch of photos all at once. Where it doesn't work as well for us is when trying to get clients to make use of a login to access folders. We find them reluctant to take on the learning curve. It works best for us when we just send them a clickable download link, and at most just require a tracking name and email address.
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Pros
Microsoft
  • It allows us to keep our email organized. I like the fact that I can create folders in Outlook, and they replicate on my mail server.
  • Excellent for drafting and saving those documents as PDFs without needing PDF editing software.
  • Spreadsheets - what more is there to say?
Read full review
Progress ShareFile
  • Secure File Storage and Sharing.
  • Workflows to get customer/affiliate responses to comments on documents.
  • I used to have the signature feature initially, but it was removed from the original plan, so I could only use it if I chose to select the higher plan price.
  • I love the upload notifications and reports on user activity.
  • The document storage versions are fantastic. I am the only user with Delete privileges, and I love that I can make those selections.
  • Integrations with Microsoft 365 - FANTASTIC - thank you.
Read full review
Cons
Microsoft
  • Microsoft 365 really needs to work on protection part. In complex environment it is not reliable as compared to its competitors like Proofpoint. There are many instances where it fails to perform effectively.
  • In SharePoint Online the versioning feature of the document needs to be improved by Microsoft. Sometimes when we have to roll back to the previous version it does not work as expected.
  • In Teams messaging and app permission policies can be improved. There are some settings where we have to add a lot of things manually.
Read full review
Progress ShareFile
  • The web console is not the most user friendly site to use to get to, and send my files.
  • We have had users that have not liked the change in workflow to get files from Progress ShareFile when they were used to just clicking on files on an email.
  • That management of the tools are not the most user friendly. There have been some improvements but keeping up with certs and setting up new users can be more work than expected.
Read full review
Likelihood to Renew
Microsoft
There are many features of Office that we cannot replicate in any other tool. Plus people know it already. It's not going away anytime soon.
Read full review
Progress ShareFile
It's a highly effective and secure storage system, has robust workarounds for serving the various equipment limits of our users, meets high security requirements of HIPAA standards, significantly reduces our needs for producing paper trails.
Read full review
Usability
Microsoft
It being the default office suite means it's user experience and idioms are things that everyone is generally very used to and fluent with.
The sharing is relatively simple, being directly hooked into Entra AD, and expiry being a first class concern.
It's usability decreases at scale, with multiple people simultaneously making edits can make documents unusable.
Read full review
Progress ShareFile
ShareFile is so easy to use I was able to download all of my projects files and have them set up to sync before my supervisor could even come over to explain the process to me. It is a neatly organized and intuitive software that allows even the less tech-savvy to become power users.
Read full review
Reliability and Availability
Microsoft
No answers on this topic
Progress ShareFile
The software has never been down when I needed to use it.
Read full review
Performance
Microsoft
No answers on this topic
Progress ShareFile
Easy to use, easy to integrate with Outlook. I only gave it a 9 because I have found that sometimes it does not play nicely with Outlook and can slow it down. But, when that happens (not frequent), I restart Outlook and all is well again
Read full review
Support Rating
Microsoft
Over the past 8 years of using Microsoft 365, I have noticed that they change vendors often. This always leads to a poor experience in the beginning, then levels out after some time for the company to get things worked out. As a customer, it is really frustrating because I don't have time when something isn't working to have them "look into my issue" and get back with me. They have even closed a ticket I specifically told them to keep open. Your applications are only as good as the support.
Read full review
Progress ShareFile
Citrix was generally responsive and helpful in solving technical issues. Like any cloud based SaaS product there is a danger that it may go down. This was a rare occurrence over my three years of using the product. The more common issue we encountered was clients forgetting their login which was easily managed through a forgot password functionality.
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Implementation Rating
Microsoft
Everything works and I use it all the time.
Read full review
Progress ShareFile
Good documentation for the API. With a little help from RS tech staff, any competent programmer should be able to integrate RightSignature with an existing system in a week or three. That help is easy to get as well
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Alternatives Considered
Microsoft
Its very user-friendly, collaborative and efficient that boosts productivity using cloud tools. their security is strong and it provides data protection. There are regular updates that shields us from attackers too. It offers a wealth of learning resources, including tutorials, help articles and video guide to help users make the most of the application and personally upgrade their skills.
Read full review
Progress ShareFile
ShareFile is easier and does what you need. I have moved a few organizations from SharePoint to ShareFile. Just easier. You can setup different areas for different departments, setup their permissions and it is easy enough for them to do what they want in their zones. The mobile app works great as well. So you can all the features you really use from SP, but just easier to setup and use.
Read full review
Scalability
Microsoft
No answers on this topic
Progress ShareFile
I am a one person office. I have no idea how this software would scale to a larger office.
Read full review
Return on Investment
Microsoft
  • It has helped keep the high-energy culture my company has since it allows easy communication and calls.
  • Positively impacts responses from clients, since we can see how many times they have been contacted. (the more someone is contacted, the less likely they are to respond. Microsoft helps make sure we all know who and who not to contact)
  • positively impacts my ability to focus, since you can mute notifications. Since I look at my computer all day, it is helpful to lock in and not get distracted by the many emails I receive a day. You can also change preferences, so emails with high urgency are still seen.
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Progress ShareFile
  • All of our clients and consulting engineers find ShareFile easy to use, thus complementing our business.
  • Our staff also find ShareFile intuitive, accessible, and easy to use, making it an ideal, everyday indispensable desktop tool for everyone in our company.
  • ShareFile can be linked to our firm's primary website as a placed for private use. We haven't found need for this yet, but might in the future.
Read full review
ScreenShots

Progress ShareFile Screenshots

Screenshot of the ShareFile dashboardScreenshot of ShareFile's Outlook PluginScreenshot of the Projects interfaceScreenshot of ShareFile's link sharing optionsScreenshot of ShareFile's e-signature