What users are saying about
36 Ratings
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Score 8.4 out of 101

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Likelihood to Recommend

OnBase by Hyland

Hyland Onbase is simple, effective, and just works for when it comes to content management systems. Many companies rely on static folder structures for storing information or Excel/Access tables which can easily become a mess whereas with Onbase every document is unique and access can be restricted/audited depending on user permissions. It allows for a company to easily take control of their information and be more productive.
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Feature Rating Comparison

Enterprise Content Management

OnBase by Hyland
8.5
Content capture & imaging
OnBase by Hyland
8.3
File sync, storage & archiving
OnBase by Hyland
8.7
Document management
OnBase by Hyland
9.1
Records management
OnBase by Hyland
9.1
Content search & retrieval
OnBase by Hyland
8.6
Enterprise content collaboration
OnBase by Hyland
8.0
Content publishing & creation
OnBase by Hyland
7.7
Security, risk management & information governance
OnBase by Hyland
8.1
Contract lifecycle management
OnBase by Hyland
7.6
Automated workflows
OnBase by Hyland
9.7
Mobile support
OnBase by Hyland
7.7
Integration
OnBase by Hyland
9.2

Pros

  • Integration with third party applications is amazing. Being able to get documents and information through email, folder importing, mainframe screens, other applications, and xml/csv streams was simple, powerful, and effective.
  • The Application Enabler utility is one of the best I've seen which allows integration with 3rd party applications to easily pull up and locate related information within an Onbase system.
  • The administration of the platform is simple and with minimal training can be maintained by a regular system administrator.
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Cons

  • Printing multiple drawings from a hit list.
  • We are currently working with our Value Added Reseller and Hyland to enable a print button that would allow us to print multiple drawings from a hit list. Our users might need entire sets of electrical one line diagrams or piping and instrument diagrams for plant operations or project work. The disabled option stems from the fact that some engineering drawings are created with external drawings (XRefs or external references) that are referenced inside a drawing. Because 99% of our drawings are simple drawings that do not use external references, the disable print button is a handicap. If not resolved in this issue, which is still our hope, Hyland is aware that the issue needs to be fixed in the future.
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Likelihood to Renew

OnBase by Hyland9.0
Based on 1 answer
Solid core functionality and ability to scale
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Alternatives Considered

I suppose that Google Drive is the closest comparable software that I have personally used. I can't say that I know enough about Google Drive from a professional use perspective to be able to compare though.
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Return on Investment

  • The ROI can be seen by the basic workflow. You no longer have to ask "What status is X document in?"
  • You can also realize ROI by replacing paper and space for paper with electronic means.
  • The downside is that OnBase requires at least 1 full-time person to manage it.
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Pricing Details

OnBase by Hyland

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No
Additional Pricing Details