QuickBooks Desktop for Mac vs. Xero

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
QuickBooks Desktop for Mac
Score 7.4 out of 10
N/A
Quickbooks Desktop for Mac is an accounting software designed for Mac users. It is designed to integrate with Apple iCloud. It provides core accounting features in line with the rest of the Quickbooks Desktop product line.N/A
Xero
Score 8.5 out of 10
N/A
Xero is an online accounting software product for small businesses and personal finance. Its features beyond general ledger and double-bookkeeping include quotable invoicing, bank reconciliation, purchase order and expense management, and tax management. Third party apps can extend its features further.
$13
per month
Pricing
QuickBooks Desktop for MacXero
Editions & Modules
No answers on this topic
Early
$13
per month
Growing
$37
per month
Established
$70
per month
Offerings
Pricing Offerings
QuickBooks Desktop for MacXero
Free Trial
NoYes
Free/Freemium Version
NoNo
Premium Consulting/Integration Services
NoNo
Entry-level Setup FeeNo setup feeNo setup fee
Additional DetailsPrices in table are in USD and just apply to the US - other markets & prices are listed below: Canada - Starter $18 CAD/month, Standard $45 CAD/month, Premium 5 $58 CAD/month UK - Starter £14/month, Standard £28/month, Premium £36/month AU - Starter $29 AUD/month, Standard $59 AUD/month, Premium 5 $76 AUD/month NZ - Starter $31 NZD/month, Standard $66 NZD/month, Premium $84 NZD/month
More Pricing Information
Community Pulse
QuickBooks Desktop for MacXero
Considered Both Products
QuickBooks Desktop for Mac
Chose QuickBooks Desktop for Mac
Xero has tried copying what Quickbooks offers but it is missing a lot of features and it is not as easy to navigate through.
Chose QuickBooks Desktop for Mac
QuickBooks for Mac definitely outshines other competitors mainly due to its ability to sync seamlessly with all mac products, which other programs have continual problems with. Although the Mac version isn't quite as powerful as the Microsoft counterpart, it is still one of the …
Chose QuickBooks Desktop for Mac
QuickBooks for Mac is roughly equivalent in functionality to QuickBooks Pro for Windows. It has better job costing than QuickBooks Online with roughly equivalent inventory functionality. QuickBooks Online, Xero, and Wave offer anytime, anywhere functionality for multiple users …
Xero
Chose Xero
Xero is a lot easier for the non-accountant. Most of the language is easy to understand and not finance-speak. I can do what I need to do in 1/2 the time. They also have great support, so if I mess something up when I reconcile, they help me sort it out.
Chose Xero
QuickBooks for Mac is not a viable product. PC desktop makes off-site work difficult (and hosted environments are clunky and slow). QuickBooks Online is improving, but all recent innovations seem directly in response to, and taking a lead from Xero base product. Overall, Xero …
Chose Xero
We were never able to easily import our bank transactions through our QuickBooks software, which made accounting a dreaded and time consuming tasks. QuickBooks was also almost too robust for our basic accounting needs, so having a much easier to use system has been a great …
Top Pros
Top Cons
Features
QuickBooks Desktop for MacXero
Payroll Management
Comparison of Payroll Management features of Product A and Product B
QuickBooks Desktop for Mac
10.0
11 Ratings
33% above category average
Xero
7.6
73 Ratings
6% above category average
Pay calculation10.09 Ratings7.965 Ratings
Benefit plan administration10.06 Ratings8.123 Ratings
Direct deposit files10.08 Ratings7.549 Ratings
Salary revision and increment management10.05 Ratings7.441 Ratings
Reimbursement management10.07 Ratings7.254 Ratings
Customization
Comparison of Customization features of Product A and Product B
QuickBooks Desktop for Mac
6.0
11 Ratings
14% below category average
Xero
7.6
131 Ratings
10% above category average
API for custom integration6.07 Ratings7.879 Ratings
Plug-ins6.010 Ratings7.3118 Ratings
Security
Comparison of Security features of Product A and Product B
QuickBooks Desktop for Mac
10.0
20 Ratings
24% above category average
Xero
7.7
166 Ratings
2% below category average
Single sign-on capability10.020 Ratings6.572 Ratings
Role-based user permissions10.017 Ratings8.8164 Ratings
Reporting & Analytics
Comparison of Reporting & Analytics features of Product A and Product B
QuickBooks Desktop for Mac
10.0
22 Ratings
29% above category average
Xero
8.1
187 Ratings
8% above category average
Dashboards10.019 Ratings8.0183 Ratings
Standard reports10.022 Ratings8.3186 Ratings
Custom reports10.022 Ratings8.1165 Ratings
General Ledger and Configurable Accounting
Comparison of General Ledger and Configurable Accounting features of Product A and Product B
QuickBooks Desktop for Mac
5.9
24 Ratings
21% below category average
Xero
7.2
196 Ratings
1% below category average
Accounts payable8.224 Ratings8.8183 Ratings
Accounts receivable8.223 Ratings9.0184 Ratings
Cash management6.218 Ratings8.1167 Ratings
Bank reconciliation8.924 Ratings9.1191 Ratings
Expense management6.220 Ratings8.0173 Ratings
Time tracking6.212 Ratings8.063 Ratings
Fixed asset management6.214 Ratings7.9119 Ratings
Multi-currency support1.010 Ratings7.6113 Ratings
Multi-division support6.211 Ratings7.595 Ratings
Regulations compliance6.210 Ratings8.397 Ratings
Electronic tax filing8.215 Ratings8.9100 Ratings
Self-service portal6.213 Ratings7.8111 Ratings
Global Financial Support1.07 Ratings6.355 Ratings
Primary and Secondary Ledgers6.213 Ratings7.453 Ratings
Intercompany Accounting6.214 Ratings5.140 Ratings
Localizations1.06 Ratings8.039 Ratings
Journals and Reconciliations6.217 Ratings9.590 Ratings
Enterprise Accounting6.25 Ratings3.233 Ratings
Configurable Accounting6.29 Ratings4.359 Ratings
Centralized Rules Framework6.29 Ratings4.033 Ratings
Standardized Processes6.213 Ratings4.859 Ratings
Inventory Management
Comparison of Inventory Management features of Product A and Product B
QuickBooks Desktop for Mac
7.7
15 Ratings
14% above category average
Xero
6.3
89 Ratings
6% below category average
Inventory tracking6.214 Ratings6.485 Ratings
Automatic reordering7.810 Ratings6.524 Ratings
Location management7.09 Ratings6.529 Ratings
Manufacturing module10.08 Ratings6.116 Ratings
Order Management
Comparison of Order Management features of Product A and Product B
QuickBooks Desktop for Mac
8.3
18 Ratings
15% above category average
Xero
6.5
89 Ratings
10% below category average
Pricing10.017 Ratings6.562 Ratings
Order entry10.016 Ratings6.556 Ratings
Credit card processing10.017 Ratings6.858 Ratings
Cost of goods sold10.016 Ratings6.866 Ratings
Order Orchestration5.76 Ratings6.321 Ratings
End-to-end order visibility6.77 Ratings6.324 Ratings
Order exception Resolution5.66 Ratings6.317 Ratings
Best Alternatives
QuickBooks Desktop for MacXero
Small Businesses
QuickBooks Self-Employed
QuickBooks Self-Employed
Score 9.2 out of 10
QuickBooks Self-Employed
QuickBooks Self-Employed
Score 9.2 out of 10
Medium-sized Companies
Accounting Seed
Accounting Seed
Score 8.4 out of 10
Accounting Seed
Accounting Seed
Score 8.4 out of 10
Enterprises
Oracle Fusion Cloud ERP
Oracle Fusion Cloud ERP
Score 7.7 out of 10
Oracle Fusion Cloud ERP
Oracle Fusion Cloud ERP
Score 7.7 out of 10
All AlternativesView all alternativesView all alternatives
User Ratings
QuickBooks Desktop for MacXero
Likelihood to Recommend
8.9
(32 ratings)
8.6
(211 ratings)
Likelihood to Renew
8.0
(9 ratings)
10.0
(32 ratings)
Usability
5.3
(6 ratings)
8.8
(136 ratings)
Availability
9.0
(1 ratings)
9.0
(10 ratings)
Performance
-
(0 ratings)
10.0
(8 ratings)
Support Rating
7.0
(4 ratings)
9.3
(36 ratings)
In-Person Training
-
(0 ratings)
9.1
(1 ratings)
Online Training
-
(0 ratings)
10.0
(5 ratings)
Implementation Rating
5.0
(1 ratings)
7.3
(10 ratings)
Configurability
-
(0 ratings)
9.0
(1 ratings)
Ease of integration
-
(0 ratings)
6.7
(96 ratings)
Product Scalability
-
(0 ratings)
10.0
(6 ratings)
Vendor post-sale
-
(0 ratings)
9.0
(2 ratings)
Vendor pre-sale
-
(0 ratings)
10.0
(2 ratings)
User Testimonials
QuickBooks Desktop for MacXero
Likelihood to Recommend
Intuit
If you're a freelancer or running a very small business where you do your own bookkeeping I think this is a great option, especially if you're familiar with accounting and bookkeeping in general. If you're not so familiar with bookkeeping, I would say that the learning curve is too steep and you might want to look elsewhere for a more intuitive solution
Read full review
Xero
I recently had to Capture a Curators account on Pastel. this account is only done once a year, it's extremely tedious and time consuming. We used Pastel for the capturing as the account is not automated at all in terms of bank statements and we would have had to capture them in Excel anyway before we could import them into Xero. Using Pastel made this an easier process since you capture the Cashbook directly and it gets posted to the correct account. With Xero I would have needed to capture the entire account into Excel, upload the CSV file and then Reconcile this account AGAIN, making it double work. However, where Xero would have served us better, when needing to make adjustments to the account, in Pastel each entry needs to be journaled. This leaves the GL looking terrible. With Xero you can edit each transaction without leaving the GL looking like a train wreck and still have an audit trail. it would be beneficial for Xero to allow companies to be able to export and print their audit trail.
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Pros
Intuit
  • The program is very easy to learn, the interface is incredibly user-friendly and there are tons of free resources and tutorials available
  • It makes managing payroll really easy for the employee and accountant on staff. No more lost time sheets or late paychecks!
  • Managing bills and paying them has become streamlined and it's great having everything in one place so we don't lose track of things.
Read full review
Xero
  • Their method of moving between screens was very logical and intuitive which is not a "given" attribute among software packages.
  • Finding transactions was relatively easy with just common sense.
  • The use of this software was generally well received in that the accountants did not discredit the software as cheap, poorly organized, or timely to learn. No one at Corporate had a vendetta against using Xero.
  • It does a good job of allowing the users to drill down to the final detail of an account balance - which is fundamental to the accounting department's needs.
Read full review
Cons
Intuit
  • The #1 complaint is that setting it up right is a challenge. People waste time trying to figure it out only to realize that they don't know accounting so of course they don't know how an accounting program should be set up. Like any time you are in over your head, reach out to your network and find someone who can log onto your computer and walk you through it.
  • If you need to track the cost of wages to jobs you can't do it with the online payroll, but check for yourself because it's a function that landscaping companies and construction businesses usually need, so maybe they have added it by now. That would really help!
  • It's premise-based software and that means you take on the role of hardware admin, and it's a lot of work for what is increasingly becoming a smaller gap in the functionality between QuickBooks for Mac and QuickBooks Online.
  • QuickBooks for Mac 2015 has been updated consistently over the last 3 years and continues to provide for the bookkeeping needs of small companies using Macs in their offices. However, it has limited job costing functionality. It is similar in functionality to the 2010 version of QuickBooksPro which runs on Windows.
Read full review
Xero
  • I would like to have the ability to sign up a holding company and all its trading entities under one subscription, in order to have amalgamated and separate accounting records and reports for each trading entity.
  • This is pertaining to my own Xero business clients: I would like to have a full featured, customizable practice client support /ticketing and task manager system, with reminders that can be sent to my clients and my team for various tasks due.
  • I would like Xero to have a cheaper option for their packages that include invoicing and related documents, as in my country we have options with an opposition accounting firm that offers a subscription where clients can create up to 2000 invoices per year for free.
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Likelihood to Renew
Intuit
I haven't spent that much time with the newer versions of QuickBooks for Mac, but I think I'm seeing it make the much-needed improvements. For example, something as simple as undoing the previous reconciliation was a terrible chore, and I'm glad that feature has been included in the newer versions of QuickBooks for Mac
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Xero
In addition to the matters covered in this review, my reason for renewing this product is that Xero's functionality and the constant updates that the company provides, makes the software even more business friendly. The software therefore builds a brand loyalty among customers.
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Usability
Intuit
The Mac version is OK overall. I find the Windows versions to be much more robust but Mac is quite good for Mac users. Though I think die hard Mac users should consider QuickBooks Online instead as there is a new QB for Mac app that makes using QBO much better!
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Xero
Xero has all the features that you need, basically. From chart of accounts, reconciling books, to making annual financial reports. What I'm currently looking for Xero right now is to provide more broader integration with the other apps so we can use it for customer-facing experience also. All in all, everything works well!
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Reliability and Availability
Intuit
I've been using the QuickBooks online version for a little over 6 months now (upgraded from Mac desktop) and I haven't had any access issues. There have been times when it was down for service/upgrade however there is always plenty of notification time given by the Quick Books Online Support team. These upgrade maintenance time frames are always over night hours and on the weekends so everything can be worked around very easily.
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Xero
We have been actively using and 100% Xero based for our ecommerce accounting practice for over 4 years. There has on been one real outage for more than 5 minutes. Xero was open and transparent about the outage, what they were doing to resolve the issue, and provided 15 minute updates. Showing how they care about their customers and partners. Plus, showing that their customers care too, were understanding, and went surfing or in our case took a nap. Couldn't run our business without Xero as a partner.
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Performance
Intuit
No answers on this topic
Xero
Pages generally load quickly, but it's a fairly common occurrence to have pages taking a bit longer than I'd like to load (as in, 4+ seconds). Occasionally I have to refresh a page to get it to work. Bank feed and integrations tend to be slow in general, but that could easily be due to API latency on the side of the other parties. Most of the time, though, the bank feeds refresh before I login so it's not a huge problem. Not necessarily good performance compared to a local app like QuickBooks desktop, but definitely good performance for a cloud application. Room for growth? yes.
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Support Rating
Intuit
Fortunately, I haven't had to reach out much for support.
Read full review
Xero
Always respond and keep issues open until you are satisfied with the result. Generally good responses, in the past, I had some support responses that were really basic and really annoying. They type where "have your tried restarting your computer" style of answers. Well, of course, I went through all the basics before contacting them. Duh, but I suppose not everyone does. Otherwise, it would be a 10. The last year has shown a marked improvement in the support responses however.
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In-Person Training
Intuit
No answers on this topic
Xero
The format was great; someone was there to ask questions or help if you were stuck.
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Online Training
Intuit
No answers on this topic
Xero
All of Xero's training is online and available for anyone (business owner or accountants) to learn and become experts in their system. There is a range of content from product training to real world webinars from their partners. Xero is beautiful accounting software and their training is the same.
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Implementation Rating
Intuit
No answers on this topic
Xero
If it can be done, time the implementation near a new fiscal year so you can start clean. Otherwise, you have to go back and do historical data from the beginning of the fiscal year, which can be brain draining.
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Alternatives Considered
Intuit
I love using Quickbooks compared to other software we've tried. QuickBooks Online and TSheets interface. Customer service and problem resolution are generally excellent, with well-trained and proficient agents taking calls or on chat. Ease of use and accessibility via the mobile app. Great courses were available to help with learning the basics and some advanced accounting background. I love learning! Online accessibility - it can work anywhere with an internet connection. Linking to bank and credit card accounts is handy.
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Xero
I've used a lot of different accounting systems. Many of them so big and powerful, but a hassle to get set up. Xero is light, inexpensive, and easy to use. When I originally selected them they seemed like they were developing new features at a quick rate as well. I was invited to be part of focus sessions to make the product better. That part has slowed down significantly though.
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Scalability
Intuit
No answers on this topic
Xero
I have yet to fully stress test the product given the size of the company where I am using it. I am sure as we scale to more customers, more vendors and more reporting requirements, I will have a better understanding of what it is capable of in terms of bandwidth and processing
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Return on Investment
Intuit
  • The ROI was good for when we were a smaller company because it is a lot cheaper than other more sophisticated programs.
  • The negative impact is that it caused a lot of extra manual entering and data entry that too often resulted in mistakes.
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Xero
  • We have saved 1 hour per month on reporting on one of our not-for-profits, which is 12 hours a year at minimum from an investment of 30 minutes on initial setup.
  • On cleanup files, we are able to save at minimum half the time we would spend and be able to get them cleaned up and moved to a monthly file quicker
  • Using cash coding on one client as an example it would take us a week to do their bookkeeping last year it took me 8 hours from start to finish.
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ScreenShots

Xero Screenshots

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