Smallpdf vs. XaitPorter

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
Smallpdf
Score 7.8 out of 10
N/A
Made in Switzerland, Smallpdf is a company that offers a suite of document management tools for everyone-for work, for home, for life. Founded in Switzerland in 2013, Smallpdf provides what they describe as a simple, secure, and reliable answer to the world's PDF challenges. Smallpdf boasts serving over a billion users in 24 different languages since 2013, and in every country in the world.
$0
XaitPorter
Score 9.0 out of 10
N/A
XaitPorter is a co-authoring software solution for teams to collaboratively create, manage and produce documents. With it, users can streamline and optimize document production to maximize revenue from bids and proposals and other business-critical documents. XaitPorter is designed to enable co-authors to focus on creating bid-winning content so that teams can become more efficient while production time and costs are reduced.N/A
Pricing
SmallpdfXaitPorter
Editions & Modules
Smallpdf Basic
$0.00
Smallpdf Pro
$12.00
per month
Smallpdf Pro
$108.00
per year
No answers on this topic
Offerings
Pricing Offerings
SmallpdfXaitPorter
Free Trial
YesNo
Free/Freemium Version
YesNo
Premium Consulting/Integration Services
NoYes
Entry-level Setup FeeNo setup feeNo setup fee
Additional DetailsDiscounts are available for bulk purchases
More Pricing Information
Best Alternatives
SmallpdfXaitPorter
Small Businesses
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Score 9.8 out of 10
QuoteWerks
QuoteWerks
Score 9.6 out of 10
Medium-sized Companies
MSB Docs
MSB Docs
Score 9.4 out of 10
QuoteWerks
QuoteWerks
Score 9.6 out of 10
Enterprises
Conga Composer
Conga Composer
Score 9.5 out of 10
Conga CPQ
Conga CPQ
Score 8.4 out of 10
All AlternativesView all alternativesView all alternatives
User Ratings
SmallpdfXaitPorter
Likelihood to Recommend
8.7
(25 ratings)
9.3
(12 ratings)
Likelihood to Renew
-
(0 ratings)
10.0
(3 ratings)
Usability
9.5
(6 ratings)
9.5
(2 ratings)
Availability
-
(0 ratings)
10.0
(1 ratings)
Performance
9.4
(6 ratings)
10.0
(1 ratings)
Support Rating
9.9
(2 ratings)
10.0
(3 ratings)
In-Person Training
-
(0 ratings)
10.0
(1 ratings)
Online Training
-
(0 ratings)
9.9
(2 ratings)
Implementation Rating
-
(0 ratings)
10.0
(1 ratings)
Configurability
-
(0 ratings)
10.0
(1 ratings)
Ease of integration
6.8
(6 ratings)
10.0
(1 ratings)
Product Scalability
-
(0 ratings)
10.0
(1 ratings)
Vendor post-sale
-
(0 ratings)
10.0
(1 ratings)
Vendor pre-sale
-
(0 ratings)
10.0
(1 ratings)
User Testimonials
SmallpdfXaitPorter
Likelihood to Recommend
Smallpdf
As per my knowledge and experience, Small PDF is well suited when we want to convert the large and bulk processing on the images to convert them into a single file and share. I found it well suited for college students because daily they scan multiple images and merge them to send as a single assignment file. Smallpdf has the future in the education field. Sometimes it is less appropriate for the people who want to share official documents by converting them into pdf without a watermark. I personally really like the Small PDF, it really helped reduce the difficulty of sending files, and photos to others.
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Xait
XaitPorter is ideal when a large document, containing many (preferably independent) sections is being created by more than five writers across different office locations and is subject to review by multiple reviewers and requires formal approval. It is particularly suited for external documents which are to be delivered as a non-editable PDF file.
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Pros
Smallpdf
  • It's PDF editing tool suite is extremely comprehensive.
  • Drag & Drop functionality and intuitive user interface means non-technical users can easily use most of its features.
  • It's online-first design avoids typical problems of depending on one specific computer for specific tasks.
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Xait
  • This tool gives us the opportunity to work together. We always work in the last revision.
  • We can write comments as we go along and all involved will see it straight away.
  • We can structure it the way we want/our the way customer wants it and print the whole book in one go. We are sure that pictures/text/tables are where they are supposed to be (they have not moved around the document as it does when using Microsoft Word).
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Cons
Smallpdf
  • It has everything I'm not sure what I will say. E-sign, Share, convert. You can give an option in upload priorities features which I can see later.
  • Background remover thing also you can add in it. So I can remove the unnecessary thing from an image.
  • You can add a chatbot for help.
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Xait
  • It would be helpful to improve functions used to organize and reorganize sections. They work fine, but could be retooled for ease of use. Simple drag-drop over the tree-view from the primary navigator (not only in the dedicated dialog for reordering sections) would be very good. It would be good to support simple flagging or tagging of sections to indicate whatever is meaningful to the user (e.g., to flag a section as imported text that needs formatting, or a section that is high priority for review). The icons do change to indicate predefined workflow states (e.g. approved), but there isn't support for a user-defined tag, perhaps with the ability to filter by tag as many newer applications can do. That would be handy. These aren't criticisms so much as product enhancement suggestions.
  • The editor is ok but could be tuned up a bit. For example, styles in the toolbar dropdown apply only to the whole paragraph. It's hard to indent text. The button tool doesn't consistently remove the button attribute on an existing button; works sometimes, sometimes not. Little stuff. Overall it's adequate for text creation.
  • The process of defining templates and styles appears to be a black art. While it's something you don't do often, it should be simplified and better exposed to ordinary admins.
  • The ability to have more than one section open at a time in the editor would be fantastic. Great productivity tool.
  • Word import/export could be cleaner.
  • The ability to export to html with user-defined style sheets would open new markets for Xait. If the product had that, we'd use Xait to maintain our online help site too.
  • The ability to link to externally stored images rather than lock them inside the Xait library would be huge, as we've expressed to the support team. We manage hundreds of images (diagrams, screen shots etc.) that are used throughout the company, not just for Xait documents. We would like to store them on a file system (e.g. Dropbox) and have them update into Xait automatically when the master copy is modified. This is a very important capability, though in fairness we didn't find it in other products either. Explicit support for Dropbox/Google Drive/Box would be one way, but dynamic linking a la Microsoft Word would be fine, maybe even better.
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Likelihood to Renew
Smallpdf
No answers on this topic
Xait
There are too many positive aspects versus negative.
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Usability
Smallpdf
I give this rating to Smallpdf because it comes with a large array of tools and gadgets. It allows not only pdf reading but also mixing, splitting, conversion to and from pdf, pdf compression or protecting. It is really complete and it works excellent compared to other much more expensive alternatives in the market.
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Xait
We find it to be intuitive to use with a simple menu and right-click based functionality in place.
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Reliability and Availability
Smallpdf
No answers on this topic
Xait
XaitPorter is always there even though we have issues with outages (suddenly the network does not work, but that is internal issue)
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Performance
Smallpdf
1.- Because it is easy to use and each function is duly indicated so you can not go wrong. 2.- Its service is fast, it takes only a few seconds to transform the files and in less than a minute it is downloaded and you can occupy it without problem. 4.-This IS online so you do not install anything, which is very useful because you can also use it from a tablet or your mobile
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Xait
Our reports/Tenders complete in a reasonable time frame, actually faster than Word. We have not integrated with other systems or softwares.
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Support Rating
Smallpdf
Everything is so simple and works so well, you shouldn't need support, but on the one occasion in several years that I needed it, support was quick and courteous.
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Xait
They have a clear method for reporting any issues and work hard to get a resolution, keeping me informed of progress.
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In-Person Training
Smallpdf
No answers on this topic
Xait
He was really good. He came from Xait and trained us for several days. He got all involved and answered the questions asked. He was a professional trainee
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Online Training
Smallpdf
No answers on this topic
Xait
The online training was really good. They know the way of getting people involved and they answered all questions asked. They were there for us.
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Implementation Rating
Smallpdf
No answers on this topic
Xait
I was really satisfied with the implementation
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Alternatives Considered
Smallpdf
I think that Smallpdf stacks up against its competitors in terms of easiness of use. The tool is very user-friendly, every feature is communicated in an efficient way and very simple to user so the user doesn't have to be particularly good at using software. Its features are superficial when compared to Acrobat but easiest to use for sure.
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Xait
The standard product for many years has been Microsoft Word. Some have tried to use SharePoint as a collaborative tool, but it is not suited for the purpose and is generally very user un-friendly. It is not intuitive and we have very few persons with any competency in it. Porter is easy to pick up and the new interface is very intuitive, and the way that Porter works removes many of the typical layout and formatting choices that made Microsoft Word so difficult for the average employee. It also greatly simplifies and reduces the amount of corrective work that tender support staff used to have to do. We are not aware of any product in the market that comes close to Porter. It is an ideal product that was purpose built for collaborative writing.
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Scalability
Smallpdf
No answers on this topic
Xait
I just love the system
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Return on Investment
Smallpdf
  • It has definitely increased efficiency. Lower paid employees can complete a simple task with Smallpdf rather than having a higher paid employee use their time to do it differently.
  • Smallpdf decreases the customer-response time. Being able to send over the proper sized file quickly makes us look great!
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Xait
  • Too soon to tell. Right now we're still at the near end of the value chain - it still seems expensive given the outputs to date. But we have a lower proposal volume than some companies, so you need to factor that in.
  • Also, the named user licensing is restrictive and problematic in a small company where people perform multiple roles and may dip in and out of the proposal development process over a period of weeks or months. A concurrent user model would be much, much better for us, though I understand you'd need to figure out a way to handle email notifications.
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ScreenShots

Smallpdf Screenshots

Screenshot of Desktop AppScreenshot of Homepage

XaitPorter Screenshots

Screenshot of XaitPorter - Document WorkspaceScreenshot of XaitPorter - DashboardScreenshot of XaitPorter - Edit PictureScreenshot of XaitPorter - Edit CommentScreenshot of XaitPorter - Export PDF